06-18-2018 EDA MINMeeting of the Elk River
Economic Development Authority
Held at the Elk River City Hall
Monday, June 18, 2018
Members Present: President Tveite, Commissioners Olsen, Westgaard, Ovall, Wagner,
and Blesener
Members Absent: Commissioner Provo
Staff Present: Economic Development Director Amanda Othoudt, Economic
Development Specialist Colleen Eddy, City Attorney Peter Beck, and
Executive Secretary/Deputy City Clerk Jessica Miller
I . Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Economic
Development Authority was called to order at 5:34 p.m. by President Tveite.
2. Consider 06/18/2018 Agenda
Moved by Commissioner Westgaard and seconded by Commissioner Olsen to
approve the June 18, 2018, agenda.
Motion carried 6-0.
3. Consider Consent Agenda
Moved by Commissioner Ovall and seconded by Commissioner Wagner to
approve the following consent agenda:
3.1 EDA Minutes
• May 21, 2018, Regular
■ May 25, 2018, Special
3.2 Check register as outlined in the staff report.
3.3 Balance sheet as outlined in the staff report.
3.4 Revenue/expenditure report as outlined in the staff report.
Motion carried 6-0.
4. Open Forum
No one appeared for Open Forum.
Economic Development Authority Minutes Page 2
June 18, 2018
S. Public Hearings
There were no public hearing items.
6.1 Modification to the Jobs Incentive Microloan Policy Funded by State
DEED Money
Ms. Othoudt presented the staff report.
Moved by Commissioner Blesener and seconded by Commissioner
Westgaard to approve a modification to the Jobs Incentive Microloan Policy
as outlined in the staff report.
Motion carried 6-0.
6.2 Propose Date for EDA Budget Workshop
Ms. Othoudt presented the staff report.
EDA consensus was to hold a special EDA budget work session on July 16 at
4:30 p.m.
6.3 Director's Report
Ms. Othoudt presented her director's report.
Ms. Othoudt mentioned she would like to set up a future work session to review and
discuss the business incubator policy. President Tveite asked Ms. Othoudt to send
out a couple potential dates to the EDA.
6.4 Attendance Policy
Ms. Othoudt presented the staff report. She indicated Council would like feedback as
to whether special meetings should be included as part of the board and commission
attendance policy.
Commissioner Wagner explained the Planning Commission was in favor of not
including special meetings as part of the policy. She stated she agrees special
meetings should not be included in the policy as it can be difficult to accommodate
last minute meetings with work and family commitments. Commissioner Blesener
concurred.
President Tveite indicated he has mixed feelings. He feels like special and regular
meetings should be treated the same. He would like to see the policy track some
form of excused and unexcused absences. Commissioner Ovall concurred.
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Economic Development Authority Minutes Page 3
June 18, 2018
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Commissioner Westgaard explained defining excused and unexcused can get
challenging. He stated everyone has unique circumstances and it can be difficult to
draft a policy to cover everything. He felt if members volunteer to serve on a
commission it is expected they attend and participate.
EDA consensus was to recommend removing special meetings from the board and
commission attendance policy language.
7. Other Business
There was no other business.
8. Adjournment
There being no further business, President Tveite adjourned the meeting of the Elk
River Economic Development Authority at 5:55 p.m.
Minutes prepared by Jessica Miller.
Dan Tveite, EDA President
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Tina Allard, City Clerk
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