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3.3. SR 07-23-2018
The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To Mayor and City Council Item Number 3.3 Agenda Section General Business Meeting Date July 23, 2018 Prepared by Lori Ziemer, Finance Director Item Description 2019 Budget Reviewed by Cal Portner, City Administrator Reviewed by Action Requested 2019 budget discussion Background/Discussion Attached are the 2019 preliminary budget worksheets along with their department/division goals for the following departments: EDA/HRA Funds General Fund: Mayor and Council Administration/Elections Communications Human Resources Information Technology Building Maintenance Recreation Engineering Streets Snow Removal Equipment Services Parks Enterprise Funds: Wastewater Stormwater The EDA and HRA budgets typically are not reviewed by Council, but since the Council must adopt the EDA/HRA levies staff thought it would be beneficial to provide an overview of these budgets. The maximum EDA and HRA levies are limited to 0.0185 of the estimated market value. A balanced budget tax levy is proposed for both the EDA and HRA. N:\Public Bodies\Agenda Packets\07-23-2018 Special\x3.3 sr 2019 Budget.docx The following assumptions/estimates were used in preparation of the 2019 proposed budget: July 2018 Pay Plan with 3% cost of living increase Insurance benefit – 5% increase Workers comp insurance – 4-8% increase per LMC, average 5-6% increase Property/liability insurance – 2-6% increase per LMC, average 4% increase Fuel costs - $2.75/gal. Union contracts (Patrol, Sgts., 49er’s) expire 2018 and will be renegotiated for 2019, estimates will be factored in the General Fund contingency budget. General Fund Update An update of the overall General Fund revenue and expenditures will be provided once all department budgets have been reviewed. The personnel request and capital outlay summary sheets reflect only those requests by the departments being reviewed at this meeting. These summary sheets will be updated as department budgets are reviewed. Financial Impact N/A Attachments Department Budgets/Goals Personnel Request Summary Capital Outlay Summary Dept: Economic Development Authority Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES 4101 Regular Pay 69,319 84,571 89,871 94,850 101,850 60% of economic development 4103 Part-time Pay 13,579 12,600 12,600 12,600 12,600 4104 PERA 5,406 6,535 6,830 7,450 7,750 4105 FICA 4,634 5,448 5,747 6,650 7,000 4107 Medicare 1,136 1,318 1,390 1,550 1,650 4108 Insurance 8,620 10,735 11,691 12,550 16,200 Insurance selection change 4109 Workers Comp 278 398 406 500 550 TOTAL PERSONAL SERVICES 102,972 121,605 128,535 136,150 147,600 SUPPLIES 4201 Office Supplies 3,690 4,310 1,307 3,400 2,100 4212 Fuels & Lubes 184 120 45 400 200 TOTAL SUPPLIES 3,874 4,430 1,352 3,800 2,300 OTHER SERVICES & CHARGES 4304 Legal Fees 388 8,951 6,525 11,000 7,000 Reduction based on past usage 4319 Other Professional Services 17,000 2,000 - - - 4321 Telephone 911 922 1,211 1,000 1,000 4322 Postage 250 278 302 300 350 4331 Conferences/Schools 14,729 18,632 10,319 12,850 11,500 4349 Advertising/Marketing 78,109 72,945 69,286 73,400 71,850 4359 Publishing 149 258 - 350 350 4361 Insurance 45 87 63 100 100 4433 Dues/Subscriptions 2,575 4,062 4,083 5,200 4,550 4440 Miscellaneous 11,882 88,900 4,776 48,000 48,000 $45,000 Wetland bank TOTAL OTHER SERVICES & CHARGES 126,038 197,035 96,565 152,200 144,700 TRANSFERS OUT 4720 MicroLoan - Jobs Incentive Fund - - 66,000 - - 4721 General Fund 32,000 34,800 34,800 36,600 38,000 TOTAL ECONOMIC DEVELOPMENT AUTHORITY 264,884 357,870 327,252 328,750 332,600 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Division: Completed by: Date: Performance Measure 2017 Actual 2018 Estimated 2019 Projected Conduct BR&E Visits 24 24 24 Facilitate 4 Site Visits 2 3 4 Track percentage of applications processed in the Revolving Loan Fund 0.00% 3.80% 0.10% Division Performance Measures & Goals for 2019 Strategic Recruiting: Attend targeted industry (data centers, manufacturing, energy, medical device technology) trade shows, leverage opportunities with local companies. Identify key decision makers, provide FAM tours, coordinate development meetings with city/county/state. Partner with Positively MN, Sherburne County and ERMU. Promote available properties on MNCAR and MN Prospector. Attend Annual Site Selector Guild Conference. Continue to fund the wetland bank in order to facilitate new development where wetlands impede growth. Develop a strategy and vision for the CRT as part of the Cooridors of Commerce Project. Maximize and leverage DEED monies, Initiative Foundation, Sherburne County Revolving Loan Fund and other financial tools and incentives. Goal Objective/TaskDivision Goal Market the City of Elk River and gain positive exposure for the city Grow and maintain an inventory of private and public properties available for future development Maintain financial incentives to enhance economic development Economic Development Amanda Othoudt, EDD June 25, 2018 Develop and expand a microloan program to encourage 50 new green collar jobs by 2024 Increase by 5 the number of companies that are actively manufacturing products or components of products that are directly or indirectly used in renewable energy or energy efficiency by 2024 Work with ERMU and Environmental Departments. Celebrate and grow our existing businesses Work with ERMU and Environmental Departments. Conduct Business Retention and Expansion visits to local businesses. Coordinate with other city departments on the creation of a Welcome business packet/process. Re-establish a siting packet for businesses. Develop a Business Friendly/Siting" Dept: Housing & Redevelopment Authority Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES 4101 Regular Pay 46,213 56,381 59,914 63,250 67,900 40% of economic development 4103 Part Time Pay 653 - - - - 4104 PERA 3,484 4,292 4,494 4,750 5,100 4105 FICA 2,938 3,545 3,716 3,900 4,200 4107 Medicare 687 829 869 900 1,000 4108 Insurance 5,747 7,157 7,794 8,400 10,800 Insurance selection change 4109 Workers Comp 202 278 270 300 350 TOTAL PERSONAL SERVICES 59,924 72,482 77,057 81,500 89,350 SUPPLIES 4201 Office Supplies - 49 42 - - 4219 General Supplies - - - - 5,000 Downtown fixtures TOTAL SUPPLIES - 49 42 - 5,000 OTHER SERVICES & CHARGES 4304 Legal Fees 1,023 1,978 3,923 3,000 5,000 4319 Other Professional Services 22,410 8,525 10,050 10,000 4322 Postage 46 20 75 500 250 4331 Travel, Conferences & Schools 1,350 2,021 1,210 1,000 500 4349 Advertising/Marketing 1,828 6,328 9,612 13,900 13,900 4359 Publishing 72 125 552 150 150 4361 Insurance - - 53 1,200 1,200 4389 Utilities - - 334 600 600 4401 Building Repair/Maint. Services - - 79,848 1,900 3,200 4409 Contractual Services 27,931 7,952 16,800 75,000 50,000 Rehab Loan Program 4433 Dues & Subscriptions 191 237 237 250 250 4437 Property Taxes - - 629 - 7,000 4440 Property acquisition - 75,311 - 80,600 103,050 TOTAL OTHER SERVICES & CHARGES 54,851 93,972 121,798 188,150 195,100 TRANSFERS OUT 4721 General Fund 23,250 24,750 24,750 30,000 31,500 4735 Economic Development Authority 3,500 3,500 3,500 3,500 3,500 TOTAL HOUSING & REDEVELOPMENT AUTHORITY 141,525 194,753 227,147 303,150 324,450 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Division: Completed by: Date: Performance Measure 2017 Actual 2018 Estimated 2019 Projected Measure percentage of new applications for HRA Rehab Program 500 Direct Mailings Sent. Six projects were completed in 2017. Resulting in a 1.2% response rate. 500 Direct Mailings were sent to residential homeowners and one educational meeting was conducted . Estimating Five projects to begin in 2018 resulting in a projected 1% response rate. 500 Direct Mailings will be sent, two educational seminars to be conducted. Estimating 5 projects to begin in 2019 resulting in a 1% response rate Promote new applications for the Blighted Properties Commercial/Industrial Forgivable Loan Program. Identify Response rate. 1 property has been rehabilitated through the Commercial/Industrial Loan Program. 1 property has been rehabilitated through the Commercial/Industrial Loan Program. 1 property is estimated to be rehabilitated through the Commercial/Industrial Loan Program. Division Performance Measures & Goals for 2019 Target individuals interested in the blighted properties program and the HRA Housing Rehab program. Work with Sherburne County to identify tax forfeited properties. Collaborate with Building Inspections to create a point of sale program. Protect and strengthen rental properties. Continue to implement the Mississippi Connections Plan. Explore the redevelopment potential of ISD #728, the city parking lot and Elk River Meats. Work with the DT Association to develop a beautification plan for the Main Street Corridor. Implement a permanent fixture policy on behalf of the HRA to install and maintain permanent public fixtures downtown Target business owners interested in redeveloping blighted C/I properties. Work with the building department to identify properties eligible for the blighted properties C/I program. Goal Objective/TaskDivision Goal Promote Preservation of HRA housing stock Promote a vital downtown Enhance redevelopment opportunities for C/l properties Housing and Redevelopment Amanda Othoudt June 25, 2018 Dept: Mayor & Council Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES 4103 Part-time Pay 38,500 38,500 38,500 38,500 38,500 4104 PERA 1,200 1,308 1,285 1,500 1,300 4105 FICA 899 905 924 1,000 1,000 4107 Medicare 558 576 584 600 600 4109 Workers Comp 79 74 47 100 100 TOTAL PERSONAL SERVICES 41,23641,36341,34041,70041,500 SUPPLIES 4201 Office Supplies 217 632 619 750 700 TOTAL SUPPLIES 217 632 619 750 700 OTHER SERVICES & CHARGES 4319 Other Professional Services 9,245 9,683 5,100 10,500 10,500 4322 Postage 2 31 34 50 50 4331 Conferences/Schools 4,825 1,653 1,327 2,600 2,600 4359 Publishing 3,473 3,355 3,087 3,700 3,700 4361 Insurance 35,735 37,135 38,215 42,000 43,500 4433 Dues/Subscriptions 18,547 18,701 18,870 19,550 19,550 4440 Miscellaneous 26,183 27,500 22,857 34,450 30,450 Removed downtown projects - $4,000 Employee/Volunteer Appreciation - $11,700 Fireworks - $15,000 Council Ipad connection - $2,400 Miscellaneous - $1,350 TOTAL OTHER SERVICES & CHARGES 98,010 98,058 89,490 112,850 110,350 TOTAL MAYOR & COUNCIL 139,463 140,053 131,449 155,300 152,550 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Division: Completed by: Date: Update Salary Schedule Phased implementation of salary corrections and benefit adjustments. Parks & Recreation Capital Funding Plan Division Performance Measures & Goals for 2019 Monitor EDA/HRA programs, policies, and incentives. Support EDA/HRA growth initiatives. Great River Energy Revenue Replacement Budget Sinking Fund for Building Repair Goal Objective/TaskDivision Goal Commercial Development Mayor & Council Tina Allard, City Clerk May 31, 2018 Sustainable Capital Funding Plan Dept: Administrative Services Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES 4101 Regular Pay 382,695 390,423 393,084 335,350 354,700 4102 Overtime Pay - 6 69 - - 4103 Part-time Pay 39,411 42,385 44,548 49,850 56,100 4104 PERA 32,736 32,958 32,828 28,900 30,800 4105 FICA 24,945 26,166 26,546 24,000 25,500 4107 Medicare 6,185 6,463 6,475 5,600 6,000 4108 Insurance 34,875 28,158 27,227 28,250 22,350 Insurance selection change 4109 Workers Comp 1,872 1,892 1,986 1,850 2,250 TOTAL PERSONAL SERVICES 522,719 528,451 532,763 473,800 497,700 SUPPLIES 4201 Office Supplies 10,055 3,542 3,699 7,300 5,300 Computer purchase in 2018 TOTAL SUPPLIES 10,055 3,542 3,699 7,300 5,300 OTHER SERVICES & CHARGES 4319 Other Professional Services 8,817 10,868 8,628 - - 4321 Telephone 1,583 1,814 2,481 1,950 900 4322 Postage 768 828 771 800 800 4331 Conferences/Schools 9,833 5,103 2,701 5,250 5,250 4334 Car Allowance 4,800 4,800 4,800 4,800 4,800 4359 Publishing 12,968 13,044 - - - 4361 Insurance 77 56 58 100 100 4404 Equipment Repair & Maint 12,909 17,804 13,773 15,750 15,350 4433 Dues/Subscriptions 1,965 2,736 2,646 2,150 2,250 TOTAL OTHER SERVICES & CHARGES 53,720 57,053 35,858 30,800 29,450 TOTAL ADMINISTRATION 586,494 589,046 572,320 511,900 532,450 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Division: Completed by: Date: Performance Measure 2017 Actual 2018 Estimated 2019 Projected Licenses issued 616 645 400 Volume of paper records eliminated 46 cubic feet 150 cubic feet 80 cubic feet Division Performance Measures & Goals for 2019 Assist other departments in getting their records into the city electronic management system (Laserfiche). Digitizing planning case files. Evaluating online form solutions/service center to condense workflow process and enhance customer experience. Goal Objective/TaskDivision Goal Enhance record keeping through digitization Enhance customer service and streamline administrative processes for municipal government. Administration City Clerk Tina Allard June 5, 2018 Dept: Elections Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES 4103 Part-time Pay - Judges for 8 wards 35 32,252 - 30,000 - No elections in 2019 4109 Workers Comp - 76 - - - TOTAL PERSONAL SERVICES 35 32,328 - 30,000 - SUPPLIES 4219 Operating Supplies 1,040 3,600 - TOTAL SUPPLIES - 1,040 - 3,600 - OTHER SERVICES & CHARGES 4322 Postage 3 171 - 200 - 4331 Conferences/Schools - 60 - 150 - 4359 Publishing - 680 - 700 - 4404 Equipment Repair & Maint. 8,800 6,300 6,300 6,800 6,800 4415 Equipment Rental - 800 - 800 - TOTAL OTHER SERVICES & CHARGES 8,803 8,011 6,300 8,650 6,800 TOTAL ELECTIONS 8,838 41,379 6,300 42,250 6,800 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Division: Completed by: Date: Performance Measure 2017 Actual 2018 Estimated 2019 Projected Number of people voting in elections 8000 People who registered to vote on Election Day Non-election Year 550 Non-election year Percentage of registered voters voting in election 60 Division Performance Measures & Goals for 2019 Goal Objective/TaskDivision Goal Non-Election Year Elections City Clerk Tina Allard June 1, 2018 Dept: Communications Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES 4101 Regular Pay 62,388 63,652 65,130 192,700 203,450 4103 Part-time Pay 9,779 9,818 8,964 18,850 19,400 4104 PERA 5,221 5,598 5,553 16,450 17,300 4105 FICA 4,064 4,250 4,332 13,300 13,800 4107 Medicare 951 994 1,013 3,050 3,250 4108 Insurance 12,378 10,332 9,830 20,950 31,000 Insurance selection changes 4109 Workers Comp 317 311 410 500 1,100 TOTAL PERSONAL SERVICES 95,098 94,955 95,232 265,800 289,300 SUPPLIES Computer purchase & office 4201 Office Supplies 765 271 1,633 12,600 4,500 furnishings in 2018 TOTAL SUPPLIES 765 271 1,633 12,600 4,500 OTHER SERVICES & CHARGES 4319 Other Professional Services - - - 19,750 21,800 Adobe software subscription 4321 Telephone - - - 850 1,300 4322 Postage 4 - - - - 4331 Conferences/Schools 557 84 1,053 6,750 8,650 4433 Dues/Subscriptions - - - 1,150 1,350 TOTAL OTHER SERVICES & CHARGES 561 84 1,053 28,500 33,100 TOTAL COMMUNICATIONS 96,424 95,310 97,918 306,900 326,900 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Division: Completed by: Date: Performance Measure 2017 Actual 2018 Estimated 2019 Projected Number of pages viewed on website 515,073 520,000 530,000 Number of visitors to website 224,592 230,000 234,000 Total cable production hours 591 620 620 Total number of productions 54 65 65 Division Performance Measures & Goals for 2019 Develop promotional plans for larger scale communication initiatives. Promote positive attributes of the city to support Council's vision. Goal Objective/TaskDivision Goal Enhance community awareness and engagement, public education, and transparency through effective media campaigns Communications Tina Allard June 5, 2018 Dept: Human Resources Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES 4101 Regular Pay 110,506 121,985 108,010 127,400 152,800 4103 Part-time Pay - - 5,008 - - 4104 PERA 8,421 9,287 8,313 9,550 11,450 4105 FICA 6,985 7,486 6,818 7,900 9,500 4107 Medicare 1,633 1,751 1,594 1,850 2,200 4108 Insurance 10,068 15,120 13,942 17,250 15,000 4109 Workers Comp 419 538 498 600 850 TOTAL PERSONAL SERVICES 138,032 156,167 144,183 164,550 191,800 SUPPLIES 4201 Office Supplies 3,808 426 1,021 3,500 6,200 ID badge printer TOTAL SUPPLIES 3,808 426 1,021 3,500 6,200 OTHER SERVICES & CHARGES 4319 Other Professional Services 974 886 1,728 3,750 4,150 4322 Postage 567 571 248 400 300 4331 Conferences/Schools 1,053 507 5,124 4,200 6,200 4404 Equip Repair & Maint 1,206 1,082 66,288 73,300 72,000 4433 Dues/Subscriptions 783 805 827 850 200 TOTAL OTHER SERVICES & CHARGES 4,583 3,851 74,215 82,500 82,850 TOTAL HUMAN RESOURCES 146,423 160,444 219,419 250,550 280,850 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Division: Completed by: Date: Performance Measure 2017 Actual 2018 Estimated 2019 Projected Retention Rate 92% 92% 91% Positions Filled/Employees Hired 66 75 56 - Regular FT & PT 17 24 18 - Seasonal 49 51 38 # of training hours scheduled - citywide 17 2 10 Job applications processed 855 750 600 Division Performance Measures & Goals for 2019 Goal Objective/TaskDivision Goal Continue to improve HR efficiency Human Resources Lauren Wipper, HR Rep June 19, 2018 Employ HRIS system and utilize features, digitalize and file employee data, purge items beyond retention requirements, streamline processes. Grow the Health Rewards Program to increase employee health and wellness participation. Implement city-wide WIP. Promote employee development and coordinate long-term personnel plan.Organization-wide succession planning and budget projections Assist management with policy development, promote safe & healthy workplace.Grow a positive workplace Decrease long-term medical costs Dept: Information Technology Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES 4101 Regular Pay 182,946 190,442 164,665 202,800 223,900 4104 PERA 14,173 14,499 11,859 15,200 16,800 4105 FICA 10,905 11,023 9,219 12,600 13,900 4107 Medicare 2,550 2,578 2,157 2,950 3,250 4108 Insurance 30,780 32,704 25,811 33,250 25,450 Insurance selection change 4109 Workers Comp 778 840 809 950 1,200 TOTAL PERSONAL SERVICES 242,132 252,086 214,520 267,750 284,500 SUPPLIES 4219 Operating Supplies 18,685 14,089 21,919 19,300 14,300 Reduction in software licenses TOTAL SUPPLIES 18,685 14,089 21,919 19,300 14,300 OTHER SERVICES & CHARGES 4319 Other Professional Services 5,030 8,984 20,866 11,000 8,000 4321 Telephone 2,129 823 2,027 2,800 2,200 4331 Conferences/Schools 7,548 3,915 11,922 12,750 9,750 4404 Equipment Repair & Maint 66,620 61,048 90,874 117,700 128,750 Backup appliance TOTAL OTHER SERVICES & CHARGES 81,327 74,770 125,689 144,250 148,700 CAPITAL OUTLAY 4560 Equipment Sophos malware license - 3 yr contract 22,000 Network upgrades 21,450 TOTAL CAPITAL OUTLAY - - - - 43,450 TOTAL INFORMATION TECHNOLOGY 342,144 340,945 362,128 431,300 490,950 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Division: Completed by: Date: Performance Measure 2017 Actual 2018 Estimated 2019 Projected Number of Physical Servers 8 8 8 Number of Virtual Servers 30 32 34 Number of Desktop PCs 190 190 185 Number of Laptops 40 40 45 Number of Desk Phones 290 290 295 Number of Cell Phones 125 125 125 Number of data cards 52 52 54 Number of Tablets 50 53 55 Number of Wireless Access Points 24 26 28 ERMU Desktop PCs 22 20 20 ERMU Laptops 25 26 26 ERMU Tablets 9 12 15 Support Tickets 616 700 750 Ensure network security/recovery Maximize system capacity with entrepreneurial spirit Seek opportunities to partner with neighboring communities to provide IT services. Policy updates, business continuity, disaster recovery, incident response research, implement new technology, systems to meet service needsReduce workloads through technology Division Performance Measures & Goals for 2019 This will include the technical and procedural changes necessary to implement the Security Policy. Such as mandatory security training, change management, and incident management. This needs to mirror the tools/process we have on the LAN computer side. This would be the ability to push updates that remediate vulnerabilities. trained staff, updated systems, system redundancy Goal Objective/TaskDivision Goal Implementation of the Information Security Policy Implement mobile device management tool. Maintain network reliability IT Bob Pearson June 1, 2018 Dept: Building Maintenance Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES Union contract expires 2018 - 4101 Regular Pay 335,345 341,053 354,085 364,600 398,650 Step increases 4102 Overtime Pay 1,825 1,949 2,341 3,500 3,000 4103 Part-time Pay 3,056 2,424 4,467 3,650 3,850 4104 PERA 26,134 26,295 26,751 27,650 30,150 4105 FICA 22,179 21,783 22,441 23,050 25,150 4107 Medicare 5,187 5,094 5,248 5,400 5,900 4108 Insurance 38,417 45,676 49,890 54,150 55,700 4109 Workers Comp 10,764 11,164 11,775 12,250 14,600 TOTAL PERSONAL SERVICES 442,907 455,438 476,998 494,250 537,000 SUPPLIES 4212 Fuels & Lubes 2,832 2,326 1,946 3,000 3,000 4217 Uniform Allowance 1,220 1,878 763 2,200 2,850 4219 Operating Supplies 29,883 29,538 23,914 33,500 29,950 Reduction in bldg maint supplies/parts TOTAL SUPPLIES 33,935 33,742 26,623 38,700 35,800 OTHER SERVICES & CHARGES 4321 Telephone 13,090 12,576 14,246 12,850 13,850 4331 Conferences/Schools 578 568 847 2,000 1,000 4361 Insurance 5,326 5,139 4,993 5,500 5,500 4389 Utilities 26,968 62,708 69,790 75,750 74,050 4401 Building Repair & Maint 26,555 33,819 25,358 40,800 38,550 4404 Equipment Repair & Maint 2,747 2,268 2,381 6,000 6,000 4460 Equipment Replacement Fund transfer 1,450 2,950 2,950 3,900 4,000 TOTAL OTHER SERVICES & CHARGES 76,714 120,028 120,565 146,800 142,950 CAPITAL OUTLAY 4560 Equipment - Security system upgrade - - - - 40,000 Building security system TOTAL BUILDING MAINTENANCE 553,556 609,208 624,186 679,750 755,750 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Division: Completed by: Date: Performance Measure 2017 Actual 2018 Estimated 2019 Projected Buildings Maintained 12 12 12 Square feet cleaned daily 180,000 180,000 180,000 Work order requests 1111 1200 1200 PM Work order completion rate 25% 35% 45% Improve capital forecasting capabilities.Training and utilizing new software purchased last year. Division Performance Measures & Goals for 2019 Planning and positioning Planning,training,keeping up with and implementing new technology Planning and prioritizing Goal Objective/TaskDivision Goal Maintain clean and safe facilities for city staff and the public Improve building operations and efficiency. Improve preventative maintenance work order completion rates Building Maintenance Gary Lore May 21, 2018 Dept: Recreation - Administration Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES 4101 Regular Pay 286,666 295,809 305,029 313,900 337,050 4102 Overtime Pay 70 337 1,624 - - 4103 Part Time Pay 46,280 48,329 50,279 93,000 102,250 Addl. PT Rec. Coord. hours 4104 PERA 25,751 26,234 26,782 30,500 32,950 4105 FICA 20,453 20,789 21,176 25,250 27,250 4107 Medicare 4,783 4,862 4,952 5,900 6,400 4108 Insurance 39,257 39,408 42,096 45,000 65,850 Insurance - PT Rec. Coord. 4109 Workers Comp 3,027 3,331 3,643 3,500 4,100 TOTAL PERSONAL SERVICES 426,287 439,099 455,581 517,050 575,850 SUPPLIES 4219 Operating Supplies 18,519 10,517 11,152 10,050 7,800 Computer purchase in 2018 TOTAL SUPPLIES 18,519 10,517 11,152 10,050 7,800 OTHER SERVICES & CHARGES 4321 Telephone 5,402 591 3,359 3,450 3,450 4322 Postage 4,753 4,961 760 5,300 1,000 4331 Conferences/Schools 7,954 6,369 8,097 8,850 8,500 4349 Advertising/Marketing 23,220 31,779 30,876 13,200 18,700 Park maps 4361 Insurance 383 402 416 450 450 4389 Utilities 4,840 7,964 9,670 8,500 9,800 4401 Building Repair & Maint. 14,068 13,745 14,073 17,200 20,950 LPC/TB Barn cleaning contract 4404 Equipment Repair & Maint 7,683 8,916 7,800 8,800 8,800 4433 Dues/Subscriptions 2,330 2,555 2,575 2,600 2,650 TOTAL OTHER SERVICES & CHARGES 70,633 77,282 77,626 68,350 74,300 TOTAL RECREATION ADMINISTRATION 515,439 526,898 544,359 595,450 657,950 Dept: Recreation - Programming Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES 4102 Overtime Pay 254 169 39 - - 4103 Part Time Pay 68,643 66,750 70,887 43,000 45,000 4104 PERA 515 - 1,842 - - 4105 FICA 4,306 4,217 4,428 2,200 2,350 4107 Medicare 1,007 986 1,036 650 650 4108 Insurance 61 - - - - TOTAL PERSONAL SERVICES 74,786 72,122 78,232 45,850 48,000 SUPPLIES 4219 Operating Supplies 24,316 20,204 14,368 25,000 20,000 TOTAL SUPPLIES 24,316 20,204 14,368 25,000 20,000 OTHER SERVICES & CHARGES 4409 Contractual Services 53,690 51,447 55,529 55,000 62,000 Community event 4412 Building Rent 1,288 1,828 587 1,900 1,400 4438 Credit Card Fees 2,998 3,183 3,172 3,600 3,600 TOTAL OTHER SERVICES & CHARGES 57,976 56,458 59,288 60,500 67,000 TOTAL RECREATION PROGRAMMING 157,078 148,784 151,888 131,350 135,000 TOTAL RECREATION 672,517 675,682 696,247 726,800 792,950 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Explanation/Detail of Supplies or Services Division: Completed by: Date: Performance Measure 2017 Actual 2018 Estimated 2019 Projected YMCA Hourly Gym Use (avg/week) 22 12 22 Number of Community Events 38 40 42 Recreation Class Participants 27,600 28,500 29,000 Safe and clean facilities and programs Continually evaluate programs and make necessary adjustments to assure participant safety. Division Performance Measures & Goals for 2019 Engage program and facility analysis to determin ideal program offerings within available resources that will engage and serve the community. Balance recreation programs that are offered as a service with programs that produce revenue. Engage in marketing analysis and implement adjustments to most effectively communicate services to the community. Goal Objective/TaskDivision Goal Increase access to public recreation Fiscal responsibility of public funds Promote the public healthe and wellness benefits of Parks and Recreation Recreation Steve Benoit June 1, 2018 Dept: Engineering Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES 4101 Regular Pay 162,497 166,942 170,526 174,650 285,900 Includes Sr. Proj. Engineer 4104 PERA 12,589 12,712 12,789 13,100 21,400 4105 FICA 10,792 10,550 10,483 10,850 17,700 4107 Medicare 2,524 2,467 2,452 2,550 4,150 4108 Insurance 8,294 11,485 16,538 20,000 24,800 Insurance selection change 4109 Workers Comp 719 714 577 600 1,150 TOTAL PERSONAL SERVICES 197,415 204,870 213,365 221,750 355,100 SUPPLIES 4201 Office Supplies 98 102 231 150 150 4212 Fuels & Lubes 780 687 742 1,000 1,000 4219 Operating Supplies 316 1,815 3,424 1,500 3,500 Computer purchase in 2019 TOTAL SUPPLIES 1,194 2,604 4,397 2,650 4,650 OTHER SERVICES & CHARGES 4319 Other Professional Services 4,691 1,520 730 4,000 3,000 4321 Telephone 1,454 1,455 1,140 1,450 1,450 4322 Postage 248 98 236 200 200 4331 Travel, Conferences & Schools 580 975 1,106 1,650 2,150 4361 Insurance 91 87 83 100 100 4404 Equip. Repair & Maint. Services 100 213 1,500 500 4460 Equipment Replacement Fund transfer 900 1,500 1,500 900 1,000 TOTAL OTHER SERVICES & CHARGES 8,064 5,635 5,008 9,800 8,400 TOTAL ENGINEERING 206,673 213,109 222,770 234,200 368,150 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Division: Completed by: Date: Performance Measure 2017 Actual 2018 Estimated 2019 Projected Active Engineering Projects 16 15 15 Completed Engineering Projects 9 8 8 Increase Asset Management System - City Wide Division Performance Measures & Goals for 2019 Engineering Justin Femrite 6-1-2018 Identify opportunities for development/redevelopment of community improvements Division Goal Goal Objective/Task Beautification Strategic Planning Dept: Street Maintenance Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES Union contract expires 2018 - 4101 Regular Pay 520,822 524,276 570,724 518,000 547,500 1/2 Street/Park Supt. 4102 Overtime Pay 2,047 1,846 3,569 4,000 4,000 4103 Part-time Pay 70,358 66,059 81,842 84,650 81,550 4104 PERA 42,200 43,654 44,472 43,800 46,250 4105 FICA 36,008 35,719 39,744 37,650 39,250 4107 Medicare 8,421 8,354 9,295 8,800 9,200 4108 Insurance 75,095 80,040 74,511 81,450 88,350 Insurance selection changes 4109 Workers Comp 26,698 30,190 33,417 33,800 40,000 4110 Re-employment Comp 123 1,472 - - TOTAL PERSONAL SERVICES 781,649 790,261 859,046 812,150 856,100 SUPPLIES 4201 Office Supplies 926 2,171 1,537 4,500 2,500 Computer purchase in 2018 4212 Fuels & Lubes 65,862 14,920 39,802 61,200 61,300 4217 Uniform Allowance - - - 6,600 6,650 4219 Operating Supplies 50,791 57,786 58,611 55,300 59,500 4221 Equipment Parts 60,060 57,125 55,271 52,000 53,000 4226 Street Signs 26,348 31,764 26,936 31,000 32,500 TOTAL SUPPLIES 203,987 163,766 182,157 210,600 215,450 OTHER SERVICES & CHARGES 4319 Professional Services 141 203 300 300 4321 Telephone 7,003 5,541 6,900 7,550 7,300 4322 Postage 82 55 71 100 100 4331 Conferences/Schools 1,947 2,160 2,492 5,100 4,400 4359 Publishing 215 128 341 200 200 4361 Insurance 19,494 17,851 16,070 15,000 16,500 4389 Utilities 58,758 88,561 82,802 92,800 89,700 4401 Building Repair & Maint. 21,428 20,973 27,006 23,000 26,250 LED light fixtures 4404 Equipment Repair & Maint. 20,122 7,435 11,233 9,000 9,000 4409 Contractual Services 80,275 54,629 81,833 65,500 72,500 Work order software 4415 Equipment rental 414 1,440 3,517 2,000 2,000 4417 Uniform Rental 5,228 5,709 3,854 - - 4433 Dues/Subscriptions 274 280 530 350 350 4437 Taxes & Licenses 55 489 95 500 500 4460 Equipment Replacement Fund transfer 92,300 100,950 106,000 111,300 116,000 TOTAL OTHER SERVICES & CHARGES 307,595 306,342 342,947 332,700 345,100 TOTAL STREET MAINTENANCE 1,293,231 1,260,369 1,384,150 1,355,450 1,416,650 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Division: Completed by: Date: Performance Measure 2017 Actual 2018 Estimated 2019 Projected Center Line Miles of Bitumunous Roadway 151 152 153 Sealcoat Miles 0 0 1 Crack Seal Miles 16 20 20 Street Sweeping 2 2 2 ROW Maintenance 2 3 3 Division Performance Measures & Goals for 2019 Utilize expertise and equipment from Streets Division staff to assist in bitumunous maintenance to include cracksealing and patching of park trails and parking lot facilities. Utilize trained park staff to assist in hazardous tree assessments and removals, ROW vegetation management, and winter snow removal operations Crack seal, pothole repair, mill and overlay, reclamation, and other prodedures to maintain bitumunous surfaces in good condition Conduct spring and fall street sweeping to reduce impacts to storm sewer infrastructure and meet requirements outlined in NPDES permit. Increase maintenance to stormwater outfalls. Goal Objective/TaskDivision Goal Integrate Streets Division and Parks Division staff and equipent to maximize resources and facilitate maintenance objectives Utilize BMP to extend pavement life Stormwater management Street Maintenance Tim Sevcik June 1, 2018 Improve roadway safety Conduct spring and fall street sweeping to remove debris and oils from roadway surfaces. Actively respond to obstructions in roadways. Conduct thorough patching of potholes and frostboils to prevent vehicle damage. Incorporate pre-wetting systems throughout fleet to increase efficiencies in salt reduction. Updgrade cutting edge systems to JOMA 6000 to reduce plow noise and increase cutting edge life, improve ability to cut snow from road surfaces. Snow and ice control Dept: Snow Removal Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES Union contract expires 2018 - 4101 Regular Pay 85,911 93,146 51,929 134,700 108,400 approx. 16% of streets 4102 Overtime Pay 10,027 20,203 18,816 20,000 20,000 4104 PERA 8,190 8,684 4,576 11,200 9,400 4105 FICA 6,630 6,917 3,895 9,600 7,950 4107 Medicare 1,551 1,813 917 2,250 1,900 4108 Insurance 11,556 13,783 6,956 18,900 14,950 4109 Workers Comp 6,592 4,747 5,305 9,050 8,700 TOTAL PERSONAL SERVICES 130,457 149,293 92,394 205,700 171,300 SUPPLIES 4219 Operating Supplies 122,540 73,664 90,280 93,000 108,300 Increased road salt/cutting edge prices TOTAL SUPPLIES 122,540 73,664 90,280 93,000 108,300 TOTAL SNOW REMOVAL 252,997 222,957 182,674 298,700 279,600 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Dept: Equipment Services Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES Union contract expires 2018 - 4101 Regular Pay 111,960 112,162 117,186 123,100 128,650 Step increase 4102 Overtime Pay 45 251 1,716 1,000 1,000 4104 PERA 7,303 8,555 8,918 9,350 9,750 4105 FICA 6,970 6,939 7,183 7,700 8,050 4107 Medicare 1,630 1,549 1,680 1,800 1,900 4108 Insurance 11,073 15,059 16,044 17,250 20,750 Insurance selection change 4109 Workers Comp 3,072 2,784 2,829 3,050 3,750 TOTAL PERSONAL SERVICES 142,053 147,299 155,556 163,250 173,850 SUPPLIES 4212 Fuels & Lubes 5,301 7,650 7,931 5,100 8,000 4217 Uniform Allowance - - - - 1,250 Uniform allow. per union contract 4219 Operating Supplies 10,898 12,874 11,993 20,650 10,100 Air cond. charger/reclaimer in 2018 4221 Equipment Parts 457 2,976 - 5,000 3,500 TOTAL SUPPLIES 16,656 23,500 19,924 30,750 22,850 OTHER SERVICES & CHARGES 4331 Travel Conferences & Schools 170 789 1,157 3,000 1,500 4404 Equipment Repair & Maint 6,983 7,273 6,654 12,500 18,500 Work order/inventory software 4417 Uniform Rental 1,760 2,304 1,309 900 - TOTAL OTHER SERVICES & CHARGES 8,913 10,366 9,120 16,400 20,000 TOTAL EQUIPMENT SERVICES 167,622 181,165 184,600 210,400 216,700 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Dept: Park Maintenance Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES Union contract expires 2018 - 4101 Regular Pay 378,516 429,674 409,579 440,600 419,600 1/2 Street/Park Supt. 4102 Overtime Pay 2,338 6,160 5,057 6,500 6,500 4103 Part Time Pay 77,844 33,510 52,060 68,250 70,000 4104 PERA 28,351 30,603 30,992 33,550 31,950 4105 FICA 28,484 27,354 27,345 31,450 30,150 4107 Medicare 6,662 6,294 6,389 7,350 7,100 4108 Insurance 56,451 75,851 73,282 83,550 81,800 4109 Workers Comp 11,128 11,554 14,981 17,100 19,100 4110 Re-employment Compensation 3,962 2,836 2,777 - - TOTAL PERSONAL SERVICES 593,736 623,836 622,462 688,350 666,200 SUPPLIES 4212 Fuels & Lubes 34,827 21,551 19,327 30,050 33,050 4217 Uniform Allowance 3,045 3,168 3,536 3,800 5,050 4219 Operating Supplies 102,536 92,947 100,212 106,550 108,150 4221 Equipment Parts 26,640 22,093 26,435 27,000 28,000 TOTAL SUPPLIES 167,048 139,759 149,510 167,400 174,250 OTHER SERVICES & CHARGES 4321 Telephone 3,980 2,177 4,303 4,700 3,700 4322 Postage 126 87 - 100 100 4331 Conferences/Schools 6,480 4,053 3,128 3,350 4,350 4361 Insurance 29,909 31,118 32,493 33,500 34,500 4389 Utilities 45,970 64,458 81,211 76,500 84,500 Lights @ Oak Knoll/Lions Basketball 4401 Building Repair & Maintenance 307 4,218 3,586 3,000 4,000 4404 Equipment Repair & Maintenance 28,051 12,512 11,564 20,000 18,000 4409 Contractual Services 41,502 48,570 32,949 44,200 59,700 Well inspections 4415 Equipment Rental 15,189 22,519 25,574 24,200 29,500 New toilet rental contract 4460 Equipment Replacement Fund transfer 50,950 48,850 51,300 53,500 57,000 TOTAL OTHER SERVICES & CHARGES 222,464 238,562 246,108 263,050 295,350 TOTAL PARK MAINTENANCE 983,248 1,002,157 1,018,080 1,118,800 1,135,800 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Division: Completed by: Date: Performance Measure 2017 Actual 2018 Estimated 2019 Projected City Parks 40 40 40 Conservation Area 1 1 1 Athletic Fields 18 18 18 Court Surfaces 19 19 19 Playgrounds 17 17 17 Miles of Sidewalks 33.5 33.5 33.5 Miles of Paved Trails 32 32 32 Miles of Grass Trails 11 11 11 Miles of Mountain Bike Trails 7.5 6.6 6.6 Acreage Mowed-Parks, Blvds, Medians, etc 253 254 254 City Building Ground 4 4 4 Park Acres 1392 1392 1392 Maintain athletic fields to the standards outlined through the Baseball Tomorrow Fund. Utilize field maintenance techniques described in the Field Maintenance - A basic guide for baseball and softball fields of all levels, to improve playing surfaces, field safety, and aestetics of athletic complexes. Division Performance Measures & Goals for 2019 Utilize expertise and equipment from Streets Division staff to assist in bitumunous maintenance to include cracksealing and patching of park trails and parking lot facilities. Utilize trained park staff to assist in hazardous tree assessments and removals, ROW vegetation management, and winter snow removal operations Conduct preventative maintenance and safety inspection program utilizing certified inspectors. Implement new inventory and work order management software. Support city beautification projects through routine maintenance, replace plant materials and trees as required. Conduct preventative maintenance and weekly inspections of park amenities. Goal Objective/TaskDivision Goal Integrate Streets Division and Parks Division staff and equipment to maximize resources and facilitate maintenance objectives. Maintain a safe park and recreation system. Conduct maintenance and improvements to landscapes, irrigation systems and park amenities to maximize life expectancy and maintain highest level of aesthetics. Parks Maintenance Tim Sevcik June 1, 2018 Dept: WWTP - Administration Acct. 2015 2016 2017 2018 2019 No. Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES 4101 Regular Pay 79,236 84,190 89,385 93,250 98,800 4104 PERA 6,133 6,409 6,704 7,000 7,400 4105 FICA 4,531 4,700 4,905 5,800 6,150 4106 Other Retirement Contributions -1,046 50,486 38,133 - - 4107 Medicare 1,060 1,099 1,147 1,350 1,450 4108 Insurance 13,548 14,364 15,210 16,350 19,550 4109 Workers Comp 9,308 11,455 12,523 14,400 17,500 TOTAL PERSONAL SERVICES 112,770 172,703 168,007 138,150 150,850 SUPPLIES 4201 Office Supplies 556 496 11,241 1,000 500 2017 - office furniture for new plant TOTAL SUPPLIES 556 496 11,241 1,000 500 OTHER SERVICES & CHARGES 4301 Audit Fees 4,606 4,980 5,182 5,500 4,800 4319 Professional Services 5,663 7,744 14,662 6,000 6,000 4321 Telephone/Communications 5,524 5,117 7,462 7,450 10,500 4322 Postage 73 48 43 50 50 4331 Conferences/Schools 1,711 1,720 2,138 2,200 2,500 4359 Publishing 656 - 120 - - 4404 Equipment Repair & Maint 2,340 1,820 1,992 1,500 2,100 4420 Depreciation 1,017,240 983,689 1,568,622 1,425,000 1,575,000 4433 Dues/Subscriptions 385 270 440 400 400 TOTAL OTHER SERVICES & CHARGES 1,038,198 1,005,388 1,600,661 1,448,100 1,601,350 DEBT SERVICE 277,185 269,521 261,430 671,150 667,800 TRANSFERS OUT 120,000 119,255 130,000 150,000 150,000 TOTAL WWTP - ADMINISTRATION 1,548,709 1,567,363 2,171,339 2,408,400 2,570,500 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Dept: WWTP - Plant Acct. 2015 2016 2017 2018 2019 No. Actual Actual Actual Budget Proposed Comments: PERSONAL SERVICES 4101 Regular Pay 231,596 292,045 289,903 346,950 371,550 WW Operator/Locate Tech 4102 Overtime Pay 27,744 14,776 30,035 19,000 33,200 4103 Part-time Pay 4,012 6,730 8,275 13,100 9,000 4104 PERA 20,007 23,356 23,995 27,450 30,350 4105 FICA 15,600 18,098 18,239 23,500 25,700 4107 Medicare 3,648 4,215 4,266 5,500 6,000 4108 Insurance 38,177 46,916 53,202 66,850 70,600 4109 Workers Comp - 2,494 4,725 - - TOTAL PERSONAL SERVICES 340,784 408,630 432,640 502,350 546,400 SUPPLIES 4212 Fuels & Lubes 2,037 2,456 1,379 4,500 4,000 4219 Operating Supplies 70,398 59,430 147,858 133,000 147,000 4221 Equipment Parts 17,335 29,498 27,646 26,000 28,100 TOTAL SUPPLIES 89,770 91,384 176,883 163,500 179,100 OTHER SERVICES & CHARGES 4361 Insurance 19,955 19,012 17,463 20,000 20,000 4384 Waste Disposal 14,445 11,972 11,536 15,000 12,500 4389 Utilities 143,977 175,647 256,686 220,000 285,000 4404 Equipment Repair & Maint 12,626 9,749 15,062 19,600 15,600 4409 Contractual Services 60,818 55,907 111,609 120,000 120,000 4417 Uniform Rental 5,541 5,813 5,762 6,450 6,200 4437 Taxes & Licenses 6,046 6,726 7,451 6,600 6,600 TOTAL OTHER SERVICES & CHARGES 263,408 284,826 425,569 407,650 465,900 CAPITAL OUTLAY 4520 Other Improvements Plant irrigation system 20,000 - Bar screen 92,000 - 4560 Equipment Floor scrubber 15,250 - Pump 14,000 - Toolcat 70,000 - TOTAL CAPITAL OUTLAY 211,250 - TOTAL WWTP - PLANT 693,962 784,840 1,035,092 1,284,750 1,191,400 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Dept: WWTP - Lab Acct. 2015 2016 2017 2018 2019 No. Actual Actual Actual Budget Proposed Comments: SUPPLIES 4219 Operating Supplies 1,648 2,338 1,796 1,800 6,300 4221 Equipment Parts 202 1,641 145 500 300 TOTAL SUPPLIES 1,850 3,979 1,941 2,300 6,600 OTHER SERVICES & CHARGES 4319 Other Professional Services 19,138 17,366 17,406 23,000 20,000 4404 Equipment Repair & Maint 290 - - - - TOTAL OTHER SERVICES & CHARGES 19,428 17,366 17,406 23,000 20,000 TOTAL WWTP - LAB 21,278 21,345 19,347 25,300 26,600 Dept: WWTP - Sewer Operations Acct. 2015 2016 2017 2018 2019 No. Actual Actual Actual Budget Proposed Comments: SUPPLIES 4212 Fuels & Lubes 4,680 4,563 2,855 5,500 6,000 4219 Operating Supplies 3,924 3,582 4,500 3,500 4221 Equipment Parts 3,320 5,125 7,793 6,000 6,000 TOTAL SUPPLIES 8,000 13,612 14,230 16,000 15,500 OTHER SERVICES & CHARGES 2015-2017 Sewer repairs/ 4404 Equipment Repair & Maint 48,054 53,290 103,088 12,700 10,400 connections assessed to property owners TOTAL OTHER SERVICES & CHARGES 48,054 53,290 103,088 12,700 10,400 TOTAL WWTP - SEWER OPERATIONS 56,054 66,902 117,318 28,700 25,900 Dept: WWTP - Lift Stations Acct. 2015 2016 2017 2018 2019 No. Actual Actual Actual Budget Proposed Comments: SUPPLIES 4212 Fuels & Lubes 1,553 1,279 983 2,200 1,700 4219 Operating Supplies 1,364 669 153 2,000 1,500 4221 Equipment Parts 5,723 3,436 7,023 8,000 6,500 TOTAL SUPPLIES 8,640 5,384 8,159 12,200 9,700 OTHER SERVICES & CHARGES 4389 Utilities 55,813 56,321 55,507 55,000 55,000 4404 Equipment Repair & Maint 54,253 99,353 101,066 105,500 103,500 TOTAL OTHER SERVICES & CHARGES 110,066 155,674 156,573 160,500 158,500 CAPITAL OUTLAY 4560 Equipment Submersible pump - Evans Lift Station 42,000 - Truck w/hoist 113,000 - Lift station panel - Hwy 169 - 58,000 TOTAL CAPITAL OUTLAY - - - 155,000 58,000 TOTAL WWTP - LIFT STATIONS 118,706 161,058 164,732 327,700 226,200 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Explanation/Detail of Supplies or Services Explanation/Detail of Supplies or Services Dept: WWTP SUMMARY Acct. 2015 2016 2017 2018 2019 No. Actual Actual Actual Budget Proposed Comments REVENUES: CHARGES FOR SERVICES 3721 Customer Charges 1,812,117 1,917,991 2,030,475 2,020,000 2,150,000 3% rate increase 3726 Leachate Disposal Fee - - 84,124 100,000 105,000 Leachate disposal OTHER REVENUE 3330 Other State Grants 1,718,360 560,363 163,561 - - 3611 Special Assessments 4,134 1,474 581 2,000 500 3620 Other 103,443 0 - - 3621 Interest Income 90,133 48,005 68,069 80,000 70,000 3629 Miscellaneous Revenue (farm land rent) 2,225 1,725 1,720 - - 3725 Sewer Connection Fee 736,270 587,300 954,088 500,000 500,000 OTHER FINANCING SOURCES 3921 Transfer In - Trunk Utilities 1,000,000 - - - - 3970 Capital Contributions 12,666 75,789 37,446 - - TOTAL WWTP REVENUES 5,375,905 3,296,090 3,340,064 2,702,000 2,825,500 EXPENDITURES: 9010 Administration 1,548,709 1,567,363 2,171,339 2,408,400 2,570,500 9020 Plant 693,962 784,840 1,035,092 1,284,750 1,191,400 9030 Lab 21,278 21,345 19,347 25,300 26,600 9040 Sewer 56,054 66,902 117,318 28,700 25,900 9050 Lift Stations 118,706 161,058 164,732 327,700 226,200 TOTAL WWTP EXPENDITURES 2,438,709 2,601,508 3,507,828 4,074,850 4,040,600 CHANGE IN NET POSITION 2,937,196 694,582 -167,764 -1,372,850 -1,215,100 BEGINNING CASH BALANCE 3,869,260 3,921,410 ENDING CASH BALANCE 3,921,410 4,281,310 Explanation/Detail of Revenues 2019 REVENUE/ EXPENDITURE DETAIL SHEET Division: Completed by: Date: Performance Measure 2017 Actual 2018 Estimated 2019 Projected Flow Rate (MGD) 1.3 1.35 1.35 Tons of Biosolids brought to landfill 2150 2450 2750 Total gallons of leachate treated 8,584,057 9,458,301 10,000,000 # of pump station call outs 18 24 20 # of pump stations 21 21 21 # of plant and collection call outs 22 12 10 Division Performance Measures & Goals for 2019 Goal Objective/TaskDivision Goal Maintain an efficient plant and collection system Wastewater Matt Stevens 6-1-18 Preventative maintenance program - inspect 21 lift stations weekly - clean 21 lift station 2 times/year - Quality Flow annual lift station inspection - ongoing inspection of sanitary sewer system - jet 50% of city sewer lines/year Dept: Storm Water Management Acct.2015 2016 2017 2018 2019 No.Actual Actual Actual Budget Proposed Comments: REVENUES: 3112 Delinquent Taxes 491 -161 9 - - 3610 Special Assessments 1,543 2,492 695 - - 3621 Interest Income 4,643 - 511 5,000 5,000 Charges for Services 3741 Storm Water Charges 330,980 449,510 457,316 468,000 502,000 5% rate increase 3745 Impact Fee 22,440 25,536 51,344 27,000 30,000 Other Revenue 3921 Transfer-In 280,763 - - - - 3970 Capital Contributions 11,161,451 -99,553 33,258 - - TOTAL SWM REVENUES 11,802,311 377,824 543,133 500,000 537,000 EXPENDITURES: PERSONAL SERVICES 4101 Regular Pay 56,158 57,718 61,376 65,350 73,100 4104 PERA 4,175 4,394 4,603 4,900 5,500 4105 FICA 2,872 2,865 3,462 4,050 4,550 4106 Other Retirement Contributions 54,663 5,656 -385 - - 4107 Medicare 672 670 810 950 1,050 4108 Insurance 13,794 14,364 8,022 8,600 7,500 4109 Workers Comp 245 250 210 250 300 TOTAL PERSONAL SERVICES 132,579 85,917 78,098 84,100 92,000 SUPPLIES 4219 Operating Supplies 1,767 6,193 188 2,000 3,000 TOTAL SUPPLIES 1,767 6,193 188 2,000 3,000 OTHER SERVICES & CHARGES 4301 Audit Fees - 3,320 1,728 3,400 1,600 4313 Engineering Dept Svcs 7,860 412 - - 4319 Other Professional Services 13,712 10,980 10,465 21,100 11,200 4321 Telephone 1,294 1,219 635 750 750 4331 Travel, Conferences & Schools 1,008 232 240 1,500 1,500 4409 Contractural Services 135,637 76,139 225,508 155,000 585,000 Lion's Park pond cleaning 4415 Equipment Rental 5,000 - - 4420 Depreciation 441,589 447,536 452,828 448,000 455,000 4433 Dues/Subscriptions 965 4,715 5,115 5,300 5,300 TOTAL OTHER SERVICES & CHARGES 602,065 549,553 696,519 635,050 1,060,350 4530 Improvement Project Contract - - - - 170,000 2019 Street Project TRANSFERS OUT 4721 Transfer - General Fund - 5,000 15,000 15,000 15,000 4720 Transfer - River's Edge Park Storm Sewer - 56,744 - - - 4720 Transfer - Equip. Replace. Fund (street sweeper) - - - 20,000 - TOTAL SWM EXPENDITURES 736,411 703,407 789,805 756,150 1,340,350 CHANGE IN NET POSITION 11,065,900 -325,583 -246,672 -256,150 -803,350 BEGINNING CASH BALANCE 485,200 677,050 ENDING CASH BALANCE 677,050 328,700 2019 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Division: Completed by: Date: Performance Measure 2017 Actual 2018 Estimated 2019 Projected Active Projects Reviewed for Stormwater Management 17 19 20 Completed Projects Involving Stormwater Management 5 8 14 Inspections Related to Water Quality Protection 195 235 235 % of Active Site Inspections Considered in Compliance 70% 70% 70% Stormwater Basin Cleaned Out to Original Construction 2 0 1 Stormwater Basin % Performance (7) <70% - Needs Considerable Maintenance, (17) 70-80% - Needs Notable Maintenance, (93) 80-90% - Needs Some Maintenance, (198) >90% - Needs Little to No Maintenance (5) <70% - Needs Considerable Maintenance, (17) 70-80% - Needs Notable Maintenance, (93) 80-90% - Needs Some Maintenance, (200) >90% - Needs Little to No Maintenance (5) <70% - Needs Considerable Maintenance, (15) 70-80% - Needs Notable Maintenance, (93) 80-90% - Needs Some Maintenance, (208) >90% - Needs Little to No Maintenance Public Education Outreach (Current, Expo, Mailings, etc.)Facebook Video Views 164, Website Stormwater Pageviews 244, 3 Public Events, and added reporting function on website. 100 New Resident Stormwater Utility FAQ, 10 Lake Orono Improvement Association Meetings, Facebook Video Views 300, Website Stormwater Pageviews 270. 3 Social Media Postings, 100 New Resident Stormwater Utility FAQ, 2 TMDL Education Meetings, Facebook Video Views 350, Website Stormwater Pageviews 290. Permit Application Reviews (Single Family, additions, decks etc.351 360 365 Floodplain Permit Application Reviews (Required) 3 5 7 TMDL Waste Load Reduction Cartegraph Support Continue Stormwater Program Guide Updates and Implementation - required Permit compliance Apply for water quality grants Review permit applications for new single family residential homes, additions, decks, etc. Obtain 2018 MS4 permit. This timeline may extend into the year 2019 (permit covers a 5 year period). Ensure compliance is continous to protect water quality. Maintain Municipal Separate Storm Sewer System (MS4) Permit and Improve Water Quality Ensure that all city water resource protection ordinances are considered in the preliminary planning stages before building permits are issued Division Performance Measures & Goals for 2019 ObjectiveDivision Goal Task Construct stormwater management projects that reduce nutrients entering Lake Orono Electronically track stormwater assets, conditions and track potential illicit discharges Engineering Brandon Wisner June 1, 2018 Ensure that all construction site obtain required permits and continue to improve active inspection compliance with the city building department. Reduce the financial impact on the stormwater fund for future projects that reduce nutrient loading to Lake Orono. Department: Engineering Code Enf. Recreation WWTP 101-3300 101-2420 101-5210 602-9020 GENERAL FUND WW Operator/ Sr. Proj. Engineer Intern PT Rec. Coord TOTAL Locate Tech. 4101 Regular Pay 90,000 90,000 52,700 4103 Part-Time Pay 16,200 4,400 20,600 4104 PERA 6,700 350 7,050 3,950 4105 FICA 5,550 1,000 250 6,800 3,300 4107 Medicare 1,300 250 50 1,600 750 4108 Insurance 13,650 15,600 29,250 7,500 4109 Workers Comp 350 100 50 500 1,900 Total Personal Services 117,550$ 17,550$ 20,700$ 155,800$ 70,100$ Additional Costs: Uniform Allowance - 800 Computer/phone 2,000 2,000 Training/License - 300 Total Additional Costs 2,000$ -$ -$ 2,000$ 1,100$ Total New Position Requests 119,550$ 17,550$ 20,700$ 157,800$ 71,200$ NOTE: THESE POSITIONS ARE REFLECTED IN THE GENERAL FUND BUDGET 2019 BUDGET REQUESTED POSITIONS Increase hours to from 29 to 32/wk + benefits 2019 CAPITAL OUTLAY Requested General Capital Outlay Waste Department Department Item Amount Fund Reserve Water Total Administration Election equipment - City contribution 15,600 15,600 15,600 Building Maintenance Building Security System Upgrade 40,000 40,000 40,000 Information Technology Sophos Malware/Ransomware License 22,000 22,000 Network Upgrades 21,450 21,450 43,450 General Fund Departments 99,050 83,450 15,600 - 99,050 Wastewater Lift Station Panel - Hwy 169 58,000 58,000 58,000 Total $157,050 $83,450 $15,600 $58,000 $157,050 Funding Source