04-13-2004 ERMU MIN ELK RIVER MUNICIPAL UTILITIES
REGULAR MEETING OF THE
UTILITIES COMMISSION
April 13,2004
Members Present: James Tralle,Vice Chair;Trustee,John Dietz
Members Absent: Jerry Takle,President
Staff Present: Bryan Adams,General Manager; Glenn Sundeen,Line Superintendent;David Berg,
Water Superintendent;Patricia Hemza,Office Manager
Other Employees Present: Wade Lovelette,Mark Fuchs,Trevor Gwiazdon
Other Present: Pat Klaers,City Administrator;Lori Johnson,City Finance Director;Max Richter,Richter
Consulting Services
1. Call meeting to order April 13,2004
Vice President James Tralle called the April 13,2004 meeting to order.
2. Consider Utilities Agenda
John Dietz moved to approve the Agenda for the April 13,2004,as presented. James Tralle seconded the
motion. Motion carried 2-0.
3. Consider Consent Agenda
John Dietz moved to approve the Consent Agenda as follows:
March Check Register
March 9,2004 Minutes
Financials
James Tralle seconded the motion. Motion carried 2-0.
5.1 Staff Up-dates
Glenn Sundeen informed the Commission on the new services installed in the month of March along with
the updates of the current projects,and the finishing touches needed to the underground electrical services
installed through the winter months that will need finishing touches.
David Berg reported that Well#3 maintenance is complete and should be on line within the week,and
Well#8 raw water line is scheduled for a pressure test. He also reported there were 47 electric,and 32 water
meters installed in the month of February along with 4 new security systems sold. He then informed the
Commission on a new security system that has a two way monitoring system with a motion detector that will
verify movement. If no movement is detected and they receive no response from within the home,dispatch
will contact help.
Bryan Adams talked about the"Water Follies"book that was sent to the Commissioners which covers
water rights and various case studies. He also talked about the future electrical changes needed in Wright
County along Hwy 101,but will need the plans for the Hwy 101 project before any decisions are made. He
then updated the Commission on the upcoming move and that everything seemed to be on schedule.
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Regular meeting of the Elk River Municipal Utilities Commission
April 13,2004
5.2 Review MMUA Bond Pool Concept
Max Richter of Richter Consulting Services,representing MMUA,discussed the Midwest Consortium of
Municipal Utilities(MCMU)bond pool program and the benefits of becoming a member and utilizing the bond
pool. Discussion followed with questions and concerns regarding the affect on the City's current A2 rating if
joining this program. Lori Johnson asked for the By Laws,Articles of Incorporation,and Bond Resolutions of
the program so she could review them. This issue will be discussed further at the next meeting.
6.1 Review Wage Request from ERMU Employees
Bryan Adams reviewed the salary and benefit surveys,along with the request for rest time for employees
that work after midnight. Discussion followed with John Dietz questioning how often the after midnight work
happens. The response from employees was maybe 6—8 times a year. Wade Lovelette added that another
reason for the rest time was because of CDL requirements. James Tralle asked Pat Klaers if the police
department or city staff have anything in their contract regarding the rest time. Pat Klaers said there was not.
Bryan conveyed the thoughts of Jerry Takle about rest time,for GRE has had the provision for some time.
This will be discussed further at the next commission meeting.
6.2 Review Safety Program Evaluation
The 2003 Safety evaluation for the City and Utilities was discussed.
James Tralle moved to accept and file as permanent record the safety review for 2003. John Dietz seconded the
motion. Motion carried 2-0.
6.3 Review Boston-Concord Water& Sewer Connection Issue
John Dietz informed the commission and staff about the properties along Boston Street and Concord Street
and the assessment amount for the Water& Sewer connections. Some of the residents feel they were over
assessed. The City is looking at a refund or incentive for hooking up to sewer and water. Discussion followed
regarding this.
James Tralle moved to participate with the City in resolving the Boston—Concord Water& Sewer connection
issue. John Dietz seconded the motion.
More discussion followed with Bryan Adams advising the Commission that Jerry Takle was in favor of helping
out.
James Tralle then rescinded his motion.
After the City has made a fmal determination,the resolution will be brought back to the Utilities Commission
for further consideration. No action taken.
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Regular meeting of the Elk River Municipal Utilities Commission
April 13,2004
6.4 Review and Consider Bid Tabulation for Dodge/Elk Hills Feeder
Bryan Adams presented the Commission with the bid results for the Dodge/Elk Hills Feeder project. The
lowest responsive bidder was Underground Piercing.
John Dietz moved to accept the lowest responsive bidder,Underground Piercing. James Tralle seconded the
motion. Motion carried 2-0.
6.5 Review and Consider Bid Tabulation for Substation West Feeder
The bid tabulation for the Substation West Feeder was reviewed,with Bryan Adams asking for
authorization to award to the lowest bidder,MP NexLevel,LLC.
James Tralle moved to accept the bid from MP NexLevel,LLC. John Dietz seconded the motion.
Motion carried 2-0.
Other Business
There was no other business.
The next regularly scheduled meeting of the Elk River Municipal Utilities Commission will be May 11,
2004,at the new Utilities office located at 13069 Orono Parkway.
Vice President James Tralle adjourned the regular meeting of the Elk River Municipal Utilities Commission
at 5:30 p.m.
spectfully ubmitted,
Judy McSpadde
Recording Clerk