09-07-1999 ERMU MIN ELK RIVER MUNICIPAL UTILITIES
REGULAR MEETING OF THE
ELK RIVER UTILITIES COMMISSION
HELD AT THE ELK RIVER CITY OFFICES
SEPTEMBER 7, 1999
Members Present: President, James Tralle; Vice Chairman, John Dietz; Trustee, George
Zabee
Staff Present: Bryan Adams, General Manager; Glenn Sundeen, Line Superintendent;
Robert McCartney, Water Superintendent; Patricia Hemza, Office Manager
1. Call meeting to order at 4:00 P.M., September 7, 1999
2, Consider Utilities Agenda
John Dietz moved to approve the Utilities Agenda, with two up-dates by Bryan
Adams, to be discussed under Other Business. George Zabee seconded the
motion. Motion carried 3-0.
3. Consider Consent Agenda
George Zabee moved to approve the Consent Agenda as follows:
8-10-99 Minutes
August Check Register
Financials
John Dietz seconded the motion. Motion carried 3-0.
5.1 Review and Consider Bids for Water Main Project
Bryan discussed the bids for the Water Main Installation at Main and 5th St.
George Zabee moved to award the low bid for the Water Main Installation to
Brenteson Construction. John Dietz seconded the motion. Motion carried 3-0.
5.2 Review and Consider Bids for Electrical Installation Project
The results of the Bidding were discussed. Due to the large amount of
construction available and difficult construction schedule, lack of bidders,
resulted in higher than expected costs.
George Zabee moved to accept the bid from Schroeder Construction for the
Electrical Conductor Installation at Trott Brook Farms. James Tralle seconded
the motion. Motion carried 3-0.
Page 2
Regular meeting of the Elk River Municipal Utilities Commission
September 7, 1999
5.3 Review Progress of Year 2000 Budget
Commission received the preliminary capital project budget information. This
will again be reviewed when final revenues and expenses are established. The 10
year capital project forecast, electric distribution equipment, construction,new
developments,transformers, meters, and water capital improvements, and
administrative additions were the items presented for Commissions consideration.
Further discussion of Main Street URD, water tower sites, and the spacing of
truck purchases ensued.
5.4 Review PTI Metal Site for PCB Disposal
In 1984 ERMU sent 6,291 pounds of PCB contaminated transformers and
capacitors to PCB Inc. of Missouri to be destroyed. Due to poor processing
procedures, the site has PCB contamination,requiring clean-up. We are
responsible for clean-up costs in proportion to our portion of the total volume
of total volume of contaminated equipment that was processed. A Cash Out
Settlement Agreement has been offered to small contributors, such as ERMU,
to finalize the project.
George Zabee moved to authorize Staff to execute the Cash-out Settlement
Agreement in the amount of$20,373.00. John Dietz seconded the motion.
Motion carried 3-0.
At this time, two up-dates were given by Bryan Adams and Robert McCartney, regarding
Well #6, and the chlorination project. Bryan up-dated the Commission on the status of
the Northstar-Badger business.
At 4:50 P.M., John Dietz moved to recess the meeting until 5:00 P.M., to reconvene in a
Joint Meeting with the Elk River City Council. George Zabee seconded the motion.
Motion carried 3-0.
President James Tralle re-convened the meeting with City Council present at 5:10
P.M.
Page 3
Regular meeting of the Elk River Municipal Utilities Commission
September 7,1999
5.5 Review and Discuss Water/Waste Water Supervisory Position
The merits in combining the positions of Water and Sewer Superintendent, and
further, combining the entire Water and Sewer Departments were discussed at
length by the Elk River Mayor, Council, and Utilities Commissioners. Staff
responded to questions, and Council and Commissioners stated various view-
points of this situation. The concensus of the Elk River City Council and the
Utilities Commission was that since both departments are running well, there is
no immediate need for any changes to be made.
Other Business
No further business.
The next meeting of the Elk River Municipal Utilities Commission will be Monday,
October 4, 1999. This date deviates from the normal second Tuesday of the month to
accommodate members and staff.
George Zabee moved to adjourn the September 7, 1999 Meeting of the Elk River
Municipal Utilities Commission. James Tralle seconded the motion. Motion carried 3-0.
The September 7, 1999 Meeting of the Elk River Municipal Utilities Commission
adjourned at 6:00 P.M.
Respectfully submitted,
7514.__)
Patricia Hemza
Office Manager