02-13-1996 ERMU MIN ELK RIVER MUNICIPAL UTILITIES
322 King Avenue
Elk River, Minnesota 55330
Phone (612) 441-2020
UTILITIES COMMISSION MINUTES
February 13, 1996
4 :00 P.M.
Present Were: Jim Tralle President
John Dietz Vice Chairman
George Zabee Trustee
Others Present:
Bill Birrenkott, General Manager; Bob McCartney, Water
Superintendent; Glenn Sundeen, Line Superintendent; Pat Klaers,
City Administrator
1) The meeting was called to order at 4 :00 P.M. by President
Tralle.
2 ) Motion by Mr. Dietz, seconded by Mr. Zabee to approve the
agenda as amended. The Motion carried.
3) Motion by Mr. Zabee, seconded by Mr. Dietz to approve the
minutes of the January 3 meeting. The motion carried.
4 ) Motion by Mr. Zabee, seconded by Mr. Dietz to approve the
minutes of the January 9 meeting. The Motion carried.
5) The attorney used by the utilities was discussed. The General
Manager was requested to sever all relationships with the
present attorney as soon as possible.
6) The Employee training and needs assessment policies presently
being conducted by the City were discussed. It was agreed that
all employees requested would attend the meetings whenever
possible.
7 ) The Office Manager reviewed the status and costs of the
possibility of "Pay by Bank" with the Commissioners. She
reported that a survey will go out with the bills this month to
determine the level of interest.
8) The Water Superintendent reviewed the requested priority list
for valve and hydrant replacement with the Commissioners.
Motion by Mr. Zabee, seconded by Mr. Dietz to receive and file
this list and that it become a part of the minutes of this
meeting. The motion carried.
9) The Line Superintendent reviewed the status of construction
projects and other operating conditions. Motion by Mr. Dietz,
seconded by Mr. Zabee to construct the feeder along Hiway 10 to
Waco underground along with the feeder along Proctor. The
motion further includes the agreement on a territory swap with
AEC and to proceed with the Area 8 territory takeover. The
motion carried.
10) Motion by Mr. Tralle, seconded by Mr. Dietz, to approve the
check register. The motion carried.
11) The Line Superintendent reported on the condition of the
insurance covered property and property values with the
Commissioners. The General Manager was instructed to meet with
Dan Green to determine the values and covered property and
request Dan to attend a future meeting to give a proposal and
review.
12 ) Staff was instructed to begin preparation for job descriptions
for all positions.
13) The General Manager was instructed to conduct Staff meetings
on a regular basis to determine areas of improvement and ideas
for increased efficiency.
14 ) The General Manager reported that, in conjunction with a
request of the 2001 Committee, the Utilities would have a form
with names and addresses for those new customers who wish to
be contacted by the Chamber of Commerce for an official "Letter
of Welcome" to Elk River. This would be on a strictly
volunteer basis and the Chamber would agree to not give these
names to any other party.
15) The next meeting was set for Tuesday, March 12, 1996 at 4 :00
P.M. at the Utilities office.
16) Motion by Mr. Dietz, seconded by Mr. Zabee to adjourn. The
motion Carried. Meeting adjourned at 5:40 P.M.
Bill Birrenkott
General Manager
Elk River Utility Commission Meeting
February 1996
WATER DEPARTMENT
PRIORITY FOR VALVE & HYDRANT REPLACEMENT
First Priority
Placement of valves and replacement of hydrants that
are on areas that may effect State Highway System roads.
City Roads that are scheduled for rebuilding, overlayment
or seal coated by Phil Hals (Street Supt. ) .
Second Priority
Placement of valves and replacement of hydrants that
effect State Highway System roads. City roads not scheduled
for rebuild, seal coating, or overlayment and commercial
areas in the city that have not the proper valving or older
hydrants that should be replaced.
Third Priority
Placement of valves and replacement of hydrants in
areas that are residential not effecting State Highway
System roads.
The number of valves and hydrants have not been stated
because Phil Hals (Street Supt. ) has not given us a plan for
street improvements for the year 1996.
Respectfully
1227
aterrintendenA0