05-10-1994 ERMU MIN ELK RIVER MUNICIPAL UTILITIES
AY 322 King Avenue
Elk River, Minnesota 55330
Phone (612) 441-2020
UTILITIES COMMISSION MINUTES
May 10, 1994
3:00 P.M.
Present Were: James Simpson President
George Zabee Vice Chairman
James Tralle Trustee
Others Present: Bill Birrenkott General Manager
Glenn Sundeen Line Superintendent
Bob McCartney Water Superintendent
Charlene Roise Hess, Roise & Company
Paul Erich Olson, Theilen & Co.
Steve Valma Boy Scouts of America
Wade Lovelette Lead Lineman
Mark Fuchs Lead Lineman
1) The meeting was called to order at 3:00 P.M. by President
Simpson.
2) Motion by Mr. Zabee, seconded by Mr. Tralle to approve the
agenda as amended. The Motion carried.
3) Motion by Mr. Zabee, seconded by Mr. Tralle to approve the
minutes of the previous meeting as distributed. The motion
carried.
4) Steve Valma of the Boy Scouts presented a request to the
Commissioners for the donation of underground service wires to
a building they are planning to build. Motion by Mr. Zabee,
seconded by Mr. Tralle to forgo the traditional charge for
underground service wires to the Boy Scout building. The
motion Carried.
5) Paul Erich of Olson, Theilen, & Co. , the Utility Auditors,
presented and reviewed the 1993 audit. Motion by Mr. Zabee,
seconded by Mr. Tralle to receive and file the 1993 audit as
presented by Mr. Erich. The Motion carried.
6) Charlene Roise of Hess Roise presented the history of Elk River
Municipal Utilities as authorized by the Commissioners last
year.
7) The General Manager reported that we had received a request for
a donation from the Early Childhood Family Education Advisory
Council from ISD #728 in Elk River for playground equipment.
Motion by Mr. Zabee, seconded by Mr. Simpson to donate $500
toward this project. The motion carried.
8) Wade Lovelette and Mark Fuchs, representating the outside
workers, requested several policy changes to the present
employment policies. Motion by Mr. Tralle, seconded by Mr.
Zabee to make the following changes in the employment wages and
policies to become effective June 1, 1994:
• Base wages to raise 2.90%
• Vacation to change as per schedule attached to
these minutes.
• Lead Linemen to be raised from 5% above the
Journeymen Linemen to 6% above the Journeymen
Linemen.
• A change in the sick leave policy as detailed
on the sheet attached to these minutes.
The motion carried.
9) The General Manager reported that the new transformer at the
West Substation has been energized and load has been tranferred
to this equipment.
10) Bob McCartney reported that the new well and treatment plant
at the Gary Street location has been placed in service. The
first complete backwash has been conducted with the backwash
effluent run into the pond. The pond was empty by the next
morning.
11) The Line Superintendent updated the Commissioners on the status
of construction projects and other operating conditions.
12) The General Manager reviewed the March and April financial
statements with the Commissioners.
13) Motion by Mr. Tralle, seconded by Mr. Zabee, to approve the
check register.
14) The next meeting was set for Tuesday, June 7, 1994 at 3:00 P.M.
at the Utilities office.
15) Motion by Mr. Tralle, seconded by Mr. Zabee to adjourn. The
motion Carried. Meeting adjourned at 5: 15 P.M.
Bill Birrenkott
General Manager
MINUTES MAY 1994
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AMENDMENT TO SICK LEAVE POLICY
Present Policy:
Employees accrue sick leave at a rate of one day per month of
employment to a maximum of 120 days. An employee, upon
resignation, termination or retirement, will be paid for unused
sick leave to a maximum of 40% of 90 days (36 days) at his or her
then prevailing wage. At the end of any calendar year, an employee
who has over 120 days accrued will be paid for 40% of any amount
over 120 days to bring the balance back to 120 days.
Amendment:
Employees accrue sick leave at a rate of one day per month of
employment to a maximum of 120 days. An employee, upon
resignation, termination or retirement, will be paid for unused
sick leave to a maximum of 40% of 90 days (36 days) at his or her
then prevailing wage. At the end of any calendar year, an employee
who has over 120 days accrued will be paid for 40% of any amount
over 120 days to bring the balance back to 120 days.
The resigning, terminating or retiring employee may elect, in
lieu of being paid cash for the previously defined unused sick
leave, to have 50% of the unused sick leave to a maximun of 50% of
90 days (45 days) placed in a fund which will be used for the
payment of medical insurance by the Utility. This medical
insurance may be one of the employee's choosing or the group policy
in effect for the Utilities at that time. It can be used for
either single or family coverage. If the employee dies before the
fund is used up, the remainder shall be paid to the employee's
designated beneficiary.