10.3. SR 08-06-2018 E04y1� ,.,�� Request for Action
River
To Item Number
Mayor and City Council 10.3
Agenda Section Meeting Date Prepared by
Work Session August 6, 2018 Cal Portner, City Administrator
Item Description Reviewed by
Senior Activity Center Options (LOST Michael Hecker, Parks and Recreation Director
Referendum) Reviewed by
Justin Femrite, Public Works Director
Action Requested
Receive information and provide staff direction.
Background/Discussion
Throughout the discussion of recreation facility needs, the Council has focused primarily on the ice arena
and in some cases replacement of community meeting space currently utilized at the Lions Park Center.
Staff has held discussions with YMCA representatives regarding the possibility of expanding the Elk
River YMCA facility to host senior services.
Users of the Activity Center 55+ facility have been vocal in their support to maintain the existing facility
and have appointed three representatives to act as liaisons with city staff.
The building system cost estimates for the existing facility are placeholders in the capital improvement
plan and are very preliminary. At the Council's request, 292 Design Group and RJM Construction have
been asked to put together a basic improvement plan to include building system replacements (roof,
HVAC,windows,interior treatments),ADA accessible restrooms,partitioned studio and billiards areas,
storage space and office space to allow for expanded use and potential revenue. Parking needs were not
addressed and would require neighboring property acquisition.
Lastly, after much staff discussion,we have reached out to the school district to see if they would be open
to some ERRS parking lot enhancements resulting in additional parking which may make the
multipurpose recreation facility a viable option to host senior services. 292 Design and RIM are also
including dedicated senior space within the existing multipurpose facility plan for consideration.
Financial Impact
N/A
Attachments
■ Existing Activity Center Concept Plan
■ Multipurpose Facility Dedicated Senior Space
■ Existing Activity Center Actual Utilized Space
■ DRAFT YMCA Partnership Agreement
The Elk River Vision
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service, and community engagement that encourages and inspires prosperity INAMIRE1
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AGREEMENT BETWEEN THE YMCA OF THE GREATER TWIN CITIES, ELK RIVER
BRANCH AND CITY OF ELK RIVER
TERM
The YMCA of the Greater Twin Cities, Elk River Branch (YMCA) and City of Elk River (City)
agree that:
1. It is the intent of the YMCA, in partnership with the City of Elk River, to provide
Senior Center services. Elk River Senior Residents ages 55 and older would have
access to the Elk River YMCA and Senior Center in Elk River M-F from 8 AM-
4PM.
2. The YMCA agrees to offer: Exercise classes, enrichment classes, a lounge-like
area, cards, billiards, (2 billiard tables donated by the city) and coffee. Additional
clubs and activities will be ongoing as determined by both parties. Appropriate
space for the Senior Center, will be determined once programs and operations have
been agreed upon. The term will be for XX years. The determined space financed
by XXX for $.$ and XXX for $.$.
3. Daily, the YMCA will provi e one ' esignated YMCA staff to plan, program and
facilitate the Senor Center operation. This staff would be the current Senior Center
Staff and would be a YMCA contract employee. (or Y employee look at all options
but know we want to retain her). This staff member would be responsible for all
aspects of the Senior Center that includes: part-time staff, volunteer recruitment,
background check and training and scheduling of part-time staff, volunteers,
program scheduling and implementation, overall operation of the Senior Center,
;coordinating programs, classes and enrichment opportunities.
4. 1tiYMCA shall provide the normal custodial and general maintenance services for
they " e occupied.
5. Elk Riv Administrator, will serve as the City liaison and Elk River Executive
Director fo YMCA.
6. Program partici p s, members and partners will be kept informed about the
program through regular communication pieces done by the YMCA to be promoted
with the City.
7. Senior Participation can be done by: 1) Membership with Silver and Fit or Silver
Sneakers which is free with a qualifying insurance plan. 2) Daily voluntary
donation of$5. A subsidized membership for City of Elk River residents of XXX
funded by XXX.
8. The YMCA agrees to release, hold harmless and indemnify the City of Elk River,
its individual councilmembers, all employees, demands, action or causes of action,
of any kind; arising out of or resulting from the negligent acts or omissions of the
YMCA. To the extent authorized by law, statutes, and constitution of the State of
Minnesota.
9. The YMCA agrees to provide its own public liability insurance coverage at an
amount not less than one million dollars of liability coverage and the YMCA shall
name the City of Elk River as an "additional incur $5, n its insurance policy and,
furthermore, shall provide the city with a Certi f Insurance delineating this
contractual provision.
10. The City of Elk River agrees to provide its own public liability insurance coverage
at an amount not less than one million dollars of liability coverage or to provide
evidence of self-insurance and City of Elk River shall name the YMCA as an
"additional insured" on its insurance delineating this contractual provision. If self-
insurance applies, a letter outlining the limit of coverage's for the third part liability
shall be outlined and pr to the YMCA, .
This contract is agreed upon by both parties and signedon this �t is day
of 20
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CO MST U CTI U
August 6, 2018
Elk River Team
Elk River, MN 55330
Re: Elk River Senior Center - Remodel Option
Dear Elk River Team,
RJM Construction is pleased to present an estimate for the Elk River Senior Center - Remodel Option project
located in Elk River, Minnesota. Together with The City of Elk River and 292 Design Group, we can work as a
team to deliver the project goals of cost, schedule and quality. Our estimate is based upon drawings dated
August 1, 2018.
Construction Cost Estimate: $2,560,531
Thank you for the opportunity to provide this estimate. Our team is experienced and competent in your market;
this applied knowledge will assist the team in obtaining the best possible project value. Please feel free to contact
RJM if you have any questions or need additional information.
Sincerely,
0 <�
Eric Sonnenberg
Estimator
C05e5?k UCTI ON
ESTIMATE SUMMARY
ESTIMATE DATE:
August 6, 2018
PROJECT:
Elk River Senior Center - Remodel Option
ARCHITECT:
292 Design Group
DRAWING DATE:
August 1, 2018
DESCRIPTION
Base
Notes Estimate
$/sf
10,337
construction Costs
Demolition
$59,326
$5.74
Concrete & Masonry
$45,000
$4.35
Rough Carpentry
$79,638
$7.70
Millwork
$86,344
$8.35
Roofing
$168,392
$16.29
Metal Panel
$146,960
$14.22
Joint Sealants
$5,901
$0.57
Doors Frames Hardware
$69,417
$6.72
Glass & Glazing
$103,279
$9.99
Gypsum Board
$47,800
$4.62
Tile
$22,575
$2.18
Acoustical Ceilings
$47,227
$4.57
Carpet & Resilient Flooring
$50,780
$4.91
Paint & Wallcovering
$23,650
$2.29
Specialties
$7,479
0.72O
$0.71-
Operable
erable Partitions
$45,000
$4.35
Fireplace Allowance
$7,500
$0.73
Appliance Allowance
$25,000
$2.42
Window Treatments
$10,500
$1.02
Fire Protection
$41,348
$4.00
Fire Protection Utilities
$25,000
$2.42
Plumbing
$111,348
$10.77
HVAC
$259,577
$25.11
Electrical
$204,718
$19.80
Fire Alarm
$25,843
$2.50
Earthwork
$14,850
$1.44
Site Paving
$10,583
$1.02
Fencing
$8,750
$0.85
Landscaping Allowance
$25,000
$2.42
General Conditions
$74,709
$7.23
General Requirements
$58,273
$5.64
Dail & Final Cleaning$11,375
$1.10
General LiabilityInsurance
$25,605
$2.48
Builders Risk Insurance
$6,145
$0.59
(ESTIMATE DATE:
August 6, 2018
PROJECT:
Elk River Senior Center - Remodel Option
ARCHITECT:
292 Design Group
DRAWING DATE:
August 1, 2018
Building Permit
$28,840
$2.79
Bond/Sub Bonds
$21,048
$2.04
subtotal Construction Costs
$2,004,780
$193,94
Escalation
3.00%
$60,143
$5.82
Design Contingency
5.00%
$103,246
$9.99
Construction Contingency
5.00%
$103,246
$9.99
Contractor's Fee
2.95%1
$63,961 1
$6.19
Architectural Fees
7.50%
$175,153
$16.94
Furniture, Fixtures, & Equipment
$50,000
$4.84
Total Construction Estimate
$2,560,531
$247.71
CC K ST UCT 10W
August 6, 2018
Elk River Team
Elk River, MN 55330
Re: Elk River Senior Center - Ice Arena
Dear Elk River Team,
RJM Construction is pleased to present an estimate for the Elk River Senior Center - Ice Arena Option project
located in Elk River, Minnesota. Together with The City of Elk River and 292 Design Group, we can work as a
team to deliver the project goals of cost, schedule and quality. Our estimate is based upon drawings dated
August 1, 2018.
Construction Cost Estimate: $713,207
Thank you for the opportunity to provide this estimate. Our team is experienced and competent in your
market; this applied knowledge will assist the team in obtaining the best possible project value. Please feel
free to contact RJM if you have any ouestions or need additional information.
Sincerely,
0
Eric Sonnenberg
Estimator
CG 415 TR 4'IT 100
ESTIMATE SUMMARY
ESTIMATE DATE:
..---------------
August 6, 2018
PROJECT:
Elk River Senior Center - Ice Arena
ARCHITECT:
292 Design Group
DRAWING DATE:
August 1, 2018
DESCRIPTION
Notes
Base
Estimate
$/sf
3,162
Construction Costs
Concrete & Masonry
$59,372
$18.78
Precast Concrete
$72,590
$22.96
Structural Steel
$37,944
$12.E-
12.00Rou
h Carpentry
Rough
$5,968
$1.89
Millwork
$56,777
$17.96
Roofing
$28,458
$9.00
Doors Frames Hardware
$13,475
$4.26
Glass & Glazing
$45,000
$14.23
Gypsum Board
$28,588
$9.04
Acoustical Ceilings
$20,648
$6.53
Carpet & Resilient Flooring
$24,448
$7.73
Paint & Walloovering
$5,697
$1.80
Operable Partitions
$12,000
$3.80
Fireplace
Allowance
$10,000
$3.16
Kitchen Appliances
Allowance
$25,000
$7.91
Window Treatments
$3,500
$1.11
Fire Protection
$4,743
$1.50
Plumbing
$14,074
$4.45
HVAC
$33,458
$10.58
Electrical
$30,039
$9.50
Low Voltage Cabling
$2,700
$0.85
Fire Alarm
$3,162
$1.00
Earthwork
$6,327
$2.00
Landscaping
Included in Ice Arena Estimate
$0
$0.00
Survey
$791
$0.25
General Conditions
Included in Ice Arena Estimate
$0
$0.00
General Requirements
Included in Ice Arena Estimate
$0
$0.00
Final Clean
$949
$0.30
General Liability Insurance
$6,884
$2.18
Builders Risk Insurance
$1,976
$0.62
Building Permit
$11,595
$3.67
Bond/Sub Bonds
$7,065
$2.23
Subtotal Construction Costs
$573,228
$181. .
ESTIMATE DATE:
August 6, 2018
PROJECT:
Elk River Senior Center - Ice Arena
ARCHITECT:
292 Design Group
DRAWING DATE:
August 1, 2018
Escalation
3.00%
$17,197
$5.44
Design Contingency
3.00%
$17,713
$5.60
Construction Contingency
5.00%
$29,521
$9.34
Contractor's Fee
1.85%
$11,469
$3.63
Architectural Fees
5.25%
$34,079
$10.78
Furniture, Fixtures, & Equipment
$30,000
$9.49
Tota/ Construction Estimate
$713,207
$215.56