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5.3 ERMUSR 08-14-2018 Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: ERMU Commission Theresa Slominski, Finance & Office Manager MEETING DATE: AGENDA ITEM NUMBER: August 14, 2018 5.3 SUBJECT: 2019 Business Plan/Budget: Schedule; Travel and Training; Dues, Subscriptions, and Fees ACTION REQUESTED: No action is required. DISCUSSION: Staff has begun the 2019 budgeting process. The budgeting process schedule is as follows: August Meeting: Travel and Training Dues, Subscriptions, and Fees September Meeting: 10 Year Capital Projections Capital Projections Conservation Improvement Program October Meeting: Projected Purchased Power Costs Projected Sales Revenues Projected Expenses November Meeting: Completed Budget with Rate Analysis December Meeting: Adopt Budget with Rate changes (if any) FINANCIAL IMPACT: The Travel and Training Budget is a comparable budget from the prior year, with a slight decrease, at-.6% decrease under the prior year. There were some new items (Water Utility Management Institute and MPSYCON), however some trainings are occurring in alternate years and therefore not included in 2019 (AW WA and ESRI), and the customer service training was reduced for 2019. The Dues, Subscriptions, and Fees budget has a 7.9% increase, reflecting various known and projected increases for 2019. This is an increase from the prior year's 1.3% increase, largely due to our SCADA fee increases. ATTACHMENTS: • Proposed 2019 Travel and Training Budget • Proposed 2019 Dues, Subscriptions, and Fees Budget Page 1 of 1 62 ELK RIVER MUNCIPAL UTILITIES TRAINING AND TRAVEL BUDGET FOR 2019 Budget Budget Budget ELECTRIC 2017 2018 2019 MMUA Overhead Hot Line School 3 people 3,165.00 3,165 00 3,165.00 MMUA Underground School 3 people 3,166.00 3,165.00 3,16500 MMUA Transformer School 3 people 3,165.00 3,510 00 3,510.00 MMUA Substation Workshop 2 people 2,110.00 2,110.00 2,110.00 1st Line Supervision 1 person 1,470.00 1,700.00 1,700.00 Apprenticeship 3 people 1,60200 2,200 00 1,65000 4 Apprentices in 2018 MMUA Meter School 2 people 1,940.00 1,940.00 1,940.00 MMUA Locator Workshop 2 people 720.00 720.00 720.00 Regional Workshop 10 people 650.00 650.00 65500 Infrared Camera training 1 person 750.00 750.00 GPS 1 person 750.00 750.00 750.00 APPA Linemen Rodeo team 3 people 4,284.00 4,284 00 4,284.00 Colorado Springs 2019 Cross Training School/Diesel Workshop 2 people 1,910 00 1,91500 PCB Training 1 person 1,428.00 1,428.00 1,428.00 Member Information Conf(NISC) 1 person 1,800 00 1,800 00 1,800 00 MMUA T&O Conference 2 people 850.00 Inventory Foreperson attending partial Additional Training 2,000.00 2,000.00 2,001.00 28,249.00 32,082.00 32,383.00 1% WATER Water Certification Continuing Education 3 people 2,000.00 2,000.00 2,000.00 Wastewater Certification Continuing Education 3 people 1,500.00 1,500.00 1,500 00 Additional Training 2,500.00 2,500 00 2,500 00 6,000.00 6,000.00 6,000.00 0% TECHNICAL SERVICES MMUA Locator Workshop person 750.00 750.00 MMUA Staking Workshop person 750.00 750.00 MMUA Diesel Workshop person 750.00 750.00 750.00 Engineering seminar person 2,00500 2,000 00 Engineering MPSYCON person 875.00 UMMA Meter Workshop person 1,806.00 903.00 903.00 CAD Workshops/GPS 2 people 750.00 2,000 00 ESRI User Conference 1 person 2,845.00 - Substation School 1 person 890.00 890.00 Power Quality training 750.00 751.00 Infrared Camera training 1 person 700.00 1,000 00 UMMA winter mtg 2 people 653.00 800.00 800.00 UMMA summer mtg 1 person 653.00 400.00 400.00 1st Line Supervision Electrical Licensing 1 person 360.00 360.00 361.00 Cross Training School 1 person 890.00 890.00 Apprentice Meter Program(2) 4,800.00 Additional Training 1,000.00 1,000.00 1,001.00 11,472.00 13,088.00 14,121 00 8% ADMINISTRATION AWWA Water Certification Continuing Education 1,600.00 1,700.00 1,700.00 MRWA Water Certification Continuing Education 500.00 Wastewater Certification Continuing Education 500.00 100.00 100.00 MV-RS Meter/Software training 1 staff - AWWANationalConference 3,000 00 2,100.00 - Water Utility Management Institute 505.00 Engineering MPSYCON staff 875.00 MMUA Annual Summer Meeting staff/Scorner 4,525.00 7,090.00 7,090.00 MMUA Legislative Round-up staff/0 comm 1,370.00 870.00 870.00 APPA Legislative Round-up staff/0 comm 4,650 00 2,950 00 2,950.00 MMUA T&0 Conference staff 2,400.00 2,400.00 2,400 00 Clerk's Conference 950.00 950.00 800.00 MMUA Leadership Academy staff 3,000.00 6,220.00 3,110 00 APPA 05O Conference staff 4,140 00 4,140 00 6,185 00 Colorado Springs 2019 APPA National Conference staff/0 comm 4,940.00 1,800.00 1,800 00 Texas 2019 1st Line Supervision staff 3,400 00 3,400.00 Member Information Conf(NISC) staff 3,600.00 5,400.00 New OT position attending APPA Training(Mgmt,CS,Fin,Eng,CIP,etc) 2,140.00 2,500.00 2,500.00 Management Training 3,000.00 5,000 00 5,000.00 Additional Training 1,000.00 1,000.00 1.000.50_ 37715.00 45,820.00 45.785.00 0% OFFICE Member Information Conf(NISC) 2 staff 9,000.00 5.400 00 3,600 00 OT position under admin group Customer Service 3,500.00 3,500.00 1,750 00 Publishing and Design Software trng 1 staff 1,000.00 1,000 00 New Communications position attending Chamber Leadership Program 1 person 350.00 40.00 400.00 Financial/Accounting(APA,CPA,SHRM&General) 2,925 00 2,925.00 Additional Training 1,000.00 1,000.00 1,001.00 14,850.00 13,225.00 10,676.00 -19% SAFETY TRAINING Safe Dnver Training 2,100.00 2,100 00 2,100 00 Hearing Test 700.00 700.00 700.00 MMUA Monthly Safety Meetings 26,600.00 28.850.00 29.200.00 29,400.00 31,650.00 32,000.00 1% EDUCATION 3,000.00 3,000.00 3.000.00 130,6 86.00 144,865 00 143,965.00 Increase 8.6% 10.8% -0.6% Page 1 63 ELK RIVER MUNCIPAL UTILITIES DUES/SUBSCRIPTIONS/FEES BUDGET FOR 2019 Budget Budget Budget 2017 2018 2019 MMUA Membership Dues 28,500.00 28,850.00 30,679.20 MMTG Dues 5,942.33 5,942.33 6,550.00 APPA Dues 15,500.00 15,500.00 15,500.00 APPA DEED Program Dues 2,600.00 3,100.00 3,100.00 APPA Customer Survey Benchmarking 1,200.00 new,participation provides report for comparative information MCMU Membership Dues 250.00 - - CRC Membership 250.00 - - Rotary 250.00 300.00 300.00 Drug and Alcohol Random Testing 900.00 961.00 961.00 Software Support 135,600.00 135,600.00 135,600.00 Bond Administrative&Management Fees 1,350.00 1,350.00 1,700.00 Miscellaneous 1,000.00 1,000.00 1,000.00 SCADA OSI Fee(GRE) 7,000.00 14,000.00 25,000.00 Increased per agreement review(undercharged previously) 800 Mhz Radio Licensing 2,700.00 3,675.00 3,675.00 Publications 600.00 387.00 387.00 Quarterly MN Dept of Health Water Connection Fee 32,000.00 32,000.00 32,000.00 MRWA Annual Fee 235.00 250.00 270.00 AWWAAnnual Fee (Dues and Updates) 1,050.00 1,082.00 2,126.00 Annual Report on Water Use-DNR(WTP) 11,000.00 11,260.00 11,755.00 MPCA Permit Fee-WTP 500.00 345.00 345.00 MPCA Permit Fee-Engines 500.00 586.00 586.00 Homeland Security(Hazardous Chemical Fee) 700.00 700.00 725.00 SUSA Membership 125.00 125.00 125.00 Annual Report on Water Use-DNR(Engines) 140.00 140,00 140.00 1-94 Chamber Membership 500.00 Elk River Chamber Membership 500.00 500.00 500.00 Economic Development Association 250.00 295.00 295.00 GASB Subscription 250.00 250.00 265.00 BNSF Railway Crossings 2,250.00 - - ESRI Maintenance Support 1,900.00 2,281.00 2,752.00 AutoCAD Maintenance Support 1,590.00 2,150.00 Inframap Software Maintenance 3,200.00 new in 2018 Itron Software for Metering Billing 4,086.77 12,705.00 13,165.00 Vistapoint Phone System Support 1,010.00 1,010.00 Charging Station Warranty&Service 1,000.00 - Adobe Creative Cloud software 900.00 1,800.00 upgrade to allow editing of files Adobe software 52.00 Border States Electric Barcoding Support 550.00 550.00 Resource Training&Solutions membership 190.00 190.00 Munici-pals Membership 25.00 25.00 Survey Monkey 300.00 300.00 Partnership Safe Water 300,00 new 2019 Drive Electric 500.00 new 2019 CIP Mobile Workforce-implementation 2018 tbd tbd tbd App Suite-potential implementation 2018 tbd tbd tbd iVue Connect(one time purchase) 9,000.00 Mosaic(one time purchase) 7,744.00 275,173.10 278,749.33 300,778.20 19.3% 1.3% 7.9% Page 1 64