4.3. SR 08-20-2018
Request for Action
To Item Number
Mayor and City Council 4.3
Agenda Section Meeting Date Prepared by
Consent August 20, 2018 Justin Femrite, P.E., Public Works Director
Item Description Reviewed by
Interim Inspection Coverage Cal Portner, City Administrator
Reviewed by
Action Requested
Approve, by motion, contracting with Hakanson Anderson Inc. for construction inspection services until
the vacant engineering technician position is filled.
Background/Discussion
Dan Belair’s final day of work with the City of Elk River is August 24. We are currently recruiting for his
replacement. We anticipate having the position refilled by sometime in October. His departure creates
immediate construction inspection needs that must be covered.
Staff has reached out to area engineering firms seeking interim inspection coverage for our ongoing
projects. Three firms returned statements of qualifications for inspectors they have available. Staff
reviewed this information and is recommending contracting with Hakanson Anderson Inc. to provide
these services. Their proposed inspector, Jon Halter, did an outstanding job for us on the 2017 Street
Improvement project and is well qualified to help us with this task.
Financial Impact
The basis for compensation on the proposed contract will be hourly and is expected to end when our
new employee is onboard and up to speed on the position or no later than November 15, 2018.
Many of the hours we will be contracting for will be for inspecting construction work in private
developments. All of the costs for this time will be fully reimbursed per the respective development
agreements. The other main project needing coverage is the 6 ½ Street/Quinn Avenue project. The costs
for time spent on this project will go into the TIF district.
Attachments
Construction Observation Proposal
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity
Main Office:
3601 Thurston Avenue, Anoka, MN 55303
Phone: 763/427-5860 Fax: 763/427-0520
www.haa-inc.com
August 10, 2018
Justin Femrite, Public Works Director
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
RE:Proposal for Construction Observation Services
Dear Mr. Femrite:
Thank you for giving us the opportunity to provide this proposal. Our Project Understanding, Project
Team and Proposed Compensationfor thisprojectare described below.
PROPOSED SCOPE OF SERVICES
Hakanson Anderson will provideconstruction observationservices on an interim basis from
approximately August 22, 2018 through November 1, 2018. We understand that the there are several
private developments and one City project that may be under construction and will require our
services. Our services will be on call, and the City may suspend our services at any time.
Our construction observer(s) willvisit the construction projects toensure that all work conforms to
the approved plans and specificationsandCity of Elk Riverstandards.For City projects, we will
record actual quantities of work and evaluate change order requests, if necessary. We will provide
necessary information for preparation ofPay Applications, and other pertinent items in administering
the construction contract. We will keep a written record of the construction activities and provide
Construction Observation Reports to the City of Elk River on a weekly basis.
PROJECTTEAM
The team for this project was carefully selected based on their qualifications, experience and
availability. Due to the importance we have placed in serving you, your team will include many of
our key employees with a wealth of relevant experience. We have assembled a team of qualified
staff members to complete the work efficiently, cost effectively and professionally.
JonHalter, P.E., SeniorConstruction Observer/ Construction ObserverManager.
Jon is a Senior Construction Observer and has over 26years of construction
experience. His construction observation experience includes: street construction and
reconstruction, sanitary sewer, pipe jackings and borings, liftstations, watermain,
water supply, storage and treatment facilities and storm sewer. John holds his
Mn/DOT Certification in Level 1 Aggregate Production, Level 1 and 2 Bituminous
Street, Concrete Field, Grading and Base and also Construction Installer and
Construction Site Manger.Jon will coordinate the required construction observation
services from Hakanson Anderson andwill effectively communicate with affected
property owners and City personnel on various aspects of the project.
Mr. Justin Femrite, Public Works Director
August 8, 2018
Page 2
Jon will be available and will be the primary Construction Observer for this project.
From time to time,Jon may have to attend a meeting or visit a site for projects in
which he has been thoroughly involved and has first-hand knowledgeof a particular
situation.In these instances, Sam Morse or Andy Evans will be available to provide
construction observation services.It is anticipated that Jon will be available 95% of
the time during the contract period.
Sam Morse, P.E., Construction Observer.Samis a Construction Observer with 2
years of construction observation experience at Hakanson Anderson and 6 years of
construction experienceoverall. Sam has experience in sanitary sewer construction,
watermain, street construction and reconstruction. Sam’s MnDOT certifications
include Level 1 Aggregate Production, Level 1 and 2 Butuminous Street, Concrete
Field, Erosion and StormwaterManagement, and ADA.Sam is also experienced in
AutoCAD drafting software and GIS software. Sam will be available in early
September and will effectively coordinate with the City, Contractors and developers as
needed.
Andy Evans, P.E.,Construction Observer. Andy has over a decade of construction
experience and is going on his third year as a construction observer with Hakanson
Anderson. Andy has gained extensive experience in the construction of sanitary
sewer, watermain, storm sewer, and streets. Andyholds his Mn/DOT certifications in
Bituminous, Concrete, Aggregate Base, and StormwaterManagement.Andy will be
available in mid August to serve the City of Elk River as needed.
PROPOSED COMPENSATION
It is proposed that the Construction Observation services will be invoiced on an hourly basis in
accordance with our standard Municipal Hourly Rates.The 2018 hourly rates for the staff identified
in this proposal are as follows:
Jon Halter, Senior Construction Observer / Construction Observer Manager$92/Hr
Sam Morse, Construction Observer$85/Hr
Andy Evans, Construction Observer$85/Hr
In addition to the hourly rate, mileage will be invoiced at the current IRS rate. All other costs,
such as cell phones, computers systems and inspection equipmentare included in our hourly rates.
We thank you for the opportunity to provide this proposal. If you have any questions,please feel free
to contact me at 763-852-0479 (direct) or shanen@haa-inc.com.
Sincerely,
Hakanson Anderson
____________________________
Shane M. Nelson, P.E.
Vice President