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01-23-2018 LIB MIN City of Elk Meeting of the Elk River Public Library Board III River Held at Elk River Public Library Tuesday,January 23, 2018 Members Present: Chair Mary Eberley, Rita Dreissig,Willie Jackson,Mary Keifenheim, Mick Stoffers Members Absent: Council Liaison: Councilman Nate Ovall Staff Present: Brandi Canter,Patron Services Supervisor—GRRL Robbie Schake,Library Services Coordinator- GRRL Laura Wetch, Recording Secretary, City of Elk River I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Public Library Board was called to order at 5:30 pm by Chair Mary Eberley. III2. Consider January 23, 2018 Agenda Moved by Rita Dreissig and seconded by Mary Keifenheim to accept the January 23, 2018 agenda as submitted. Motion carried 5-0. 3. Consent Agenda 3.1 Secretary's Report • October 4, 2017 Meeting Minutes 3.2 Treasurer's Report • September, October and November 2017 Revenue and Expense Reports Mary Keifenheim noted her name was misspelled on page 2. Moved by Mary Keifenheim and seconded by Rita Dreissig to accept the Consent Agenda as amended. Motion carried 5-0. 4. Open Forum No visitors present. III Elk River Public Library Board Page 2 January 23,2018 5. General Business • 5.1 New Business 5.1.a Approve 2018 Meeting Dates ■ The meeting dates were approved as prepared. Willie Jackson noted she will not be present at the Nov 2018 meeting. Moved by Rita Dreissig and seconded by Mary Keifenheim to accept the 2018 meeting dates as scheduled. Motion carried 5-0. 5.1.b Election of Officers i. Moved by Mary Keifenheim and seconded by Rita Dreissig to appoint Mick Stoffers as Chair. Motion carried 5-0. ii. Moved by Mick Stoffers and seconded by Mary Keifenheim to appoint Rita Dreissig as Vice Chair. Motion carried 5-0. iii. Moved by Mary Keifenheim and seconded by Mick Stoffers to appoint Mary Eberley as Secretary. Motion • carried 5-0. 5.1.c. Interior Facility Tour Will follow after the meeting concludes. 5.2 Library Grounds Report Board members wanted to clarify a few items with Tim Sevcik regarding the permanent patio furniture: a. They want Tim to keep in mind they might want a third handicap accessible table but won't know until the first tables have been placed outside and they determine if there is room. b. They want to ensure the tables will have the umbrella hole and that Tim will buy umbrella's from Menards to use for special events. c. They want the trash receptacle to be precast concrete and match the tables and bench as Tim had presented at the October 4,2017 meeting. 5.3 Building Maintenance Report Board members discussed the report provided by Gary. The board appreciates the initial work Gary has done but feels with new technology there must be new • hand dryers that push more air with less power that would not compromise the riviitte MATURE Elk River Public Library Board Page 3 January 23,2018 410 LEED certification. Mary E. asked to have Gary attend the March meeting providing examples/samples/prices of new hand dryers. The Board would like cost estimates to have hand dryers relocated next to the sinks. Robbie suggested Gary consult with the city's Environmental Tech, Amanda Bednar, on the Boards requests. Mary E. asked if Gary could also provide estimated costs to include urinals in some/all of the bathrooms and doesn't know if it would be a LEED issue. Laura will contact Gary with their requests and ask him to attend the March meeting. 5.4 Library Zones Report • The Board asked for an update on the windmill at the March meeting; • The board asked for a status on the kiosk that is to be installed at the front entrance at the March meeting; • Mick noted the wood benches throughout the grounds need to be sanded and refinished once it warms up; • The Friends of the Library fixed the DVD slippage issue by purchasing tension rods to keep the DVD's sitting upright and to the front of the book shelf. Robbie noted that the Friends group also replaced a clock that wasn't working. Mary E. would like a letter to be sent to the Friends thanking them for their attention to the needs of the library. Laura will draft a letter for Mary to review that will go to Mick to sign, as she is the new Chair. 5.5 City Council Report • Councilman Ovall stated there are no new council actions or library issues at this time;the Ice Arena project has been their focus recently and funding is the latest of their discussions. 5.6 Patron Services Supervisors Report Brandi highlighted the following from her report: • The revamped Locally Growin Fundraiser (used to be called High 5) now has 100% of the proceeds and goals staying with the local library. Elk River's goal is to raise $1,000 and use that money towards STEM (Science, Technology, Engineering and Math) education. • Axis 360 is one of two platforms being added to the digital collection. Axis 360 is similar to Overdrive, but is less expensive. The other platform is MN Writes MN Reads which is headed up ty the Metropolitan Library Service Agency as a way for local authors to self-publish and share their eBooks. There will be a writers contest in April or May for MN Writes MN Reads. • New for 2018 the MN Library Association Legislative Committee is working on a virtual component to make the important legislative work accessible to library supporters. For more information, go to: 4110 www.mnlibraryassociation.org/?page=LegislativeCommittee#events . PBWEBE0 BY NATURE Elk River Public Library Board Page 4 January 23,2018 ■ In the next few months, GRRL will be distributing`binge boxes' of DVD. • These are boxes of donated DVD's put together by genre. For example,one binge box is the entire collection of the Indiana Jones movies combined with the Lara Croft Tomb Raider movie. 5.7 Library Services Coordinator Report Robbie highlighted the following from her report: • On the first Tuesday and Thursday of the new library hours, staff counted 25-30 patrons using library between 10 am and 12 pm. Robbie will provide more official stats at the March meeting. Patron feedback has been positive with most patrons appreciating that the library is opened at the same time every day now. • Laura from the Library is on the newly formed`social media'team. They are conducting a pilot project at a few branches. • The library had good participation in their STEM class presented by the Sherburne County 4-H;this is why funds from the Locally Growin fundraiser will be focused on STEM. • The Julie Kramer author visit didn't have great attendance—probably because of a winter storm that evening. The people who attended gave great feedback. Robbie will have other authors visit throughout the year. • Thanks to a generous donation from an anonymous donor, the library was able to give about 12 boxes of young adult books to Ivan Sands so 4110 they can start their own library. Robbie said they have made a good connection with Ivan Sands and she will work to maintain that connection with them,as well as with Spectrum High School. • The library will be starting a Teen Book Club starting in January,basing it on the model Robbie witnessed in St. Paul. The book club will be run by the teen members and library staff will only act as overseers. This has been a very successful model in St. Paul so Robbie hopes it will be equally successful here. 5.8 GRRL Trustee Report • Mary was reappointed to the GRRL Board. • The fundraising committee raised 65,000; their goal was 85,000. • Mary is on the newly formed Safety and Security Committee formed to help keep libraries and staff safe; for example,in some of the smaller communities the recommendation is to make sure police drive by the library branches. 6. Adjournment There being no further business, Chair Eberley adjourned the meeting of the Elk River Public library Board at 7:10 pm. The tour of the facility will follow. • r a r E R E 1 11 NATUR Elk River Public Library Board Page 5 January 23,2018 • Minutes submitted by Laura Wetch. /f/ \ Tina Allard, City Clerk Mick`,Stoffers, Chair III 111 ,,,, - POWERED BY NATURE