10.3. SR 09-04-2018
Request for Action
To Item Number
Mayor and City Council 10.3
Agenda Section Meeting Date Prepared by
Work Session September 4, 2018 Lauren Wipper, HR Manager
Item Description Reviewed by
Discuss Vacation and Parental Leave Cal Portner, City Administrator
Reviewed by
Action Requested
Discuss changing vacation accrual and adding a parental leave policy.
Background/Discussion
Staff is working on an update to our Personnel Policy Manual to be brought to the City Council on the
September 17, 2018, agenda. Considered with this update is a change to vacation accrual and adding a
parental leave policy. Staff is seeking Council’s thoughts on making these changes.
Financial Impact
As these both involve paid time off which occurs in lieu of regular work hours, there is no direct financial
impact.
Attachments
Current Vacation Leave Policy
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity
Vacation Leave
Paid vacation leave is provided for regular, full-time employees and on a prorated basis for eligible
part-time employees. To be eligible, part-time employees must work a set schedule with a minimum of
forty (40) hours per biweekly pay period. Temporary and seasonal employees are not eligible for
vacation benefits.
Vacation leave is accrued based on consecutive years of leave-eligible service. Employees accrue
vacation leave at the following rates:
Length of Service Accrual Rate
From start of employment through completion of
th
the 5 year 88 working hours per year
th
Beginning of the 6 year through completion of
th
the 7 year 112 working hours per year
th
Beginning of the 8 year through completion of
th
the 9 year 120 working hours per year
th
Beginning of the 10 year through completion of
th
the 11 year 128 working hours per year
th
Beginning of the 12 year through completion of
th
the 13 year 136 working hours per year
th
Beginning of the 14 year through completion of
th
the 15 year 144 working hours per year
th
Beginning of the 16 year through completion of
th
the 17 year 152 working hours per year
th
Beginning of the 18 year 160 working hours per year
th
Beginning of the 19 year 168 working hours per year
th
Beginning of the 20 year 176 working hours per year
st
Beginning of the 21 year 184 working hours per year
nd
Beginning of the 22 year through completion of
th
the 24 year 192 working hours per year
th
Beginning of the 25 year and thereafter
200 working hours per year
Employees must receive department director approval before taking vacation leave. Orientation Period
employees may not use vacation leave unless otherwise authorized by the city administrator.
Employees taking more than two (2) consecutive weeks of vacation or a combination of vacation and
compensatory time must obtain prior approval from the city administrator. The city will make every
effort to grant vacation time as requested, but reserves the right to deny or approve vacation schedules.
Regular, full-time and regular, part-time employees may carry up to 240 hours of unused vacation
forward from one year to the next. Employees will maintain their ability, per City Council action on
June 7, 2010, to annually carry forward vacation hours at twice their annual accrual rate until
December 31, 2015.