3.3. SR 05-02-2005
*Item # 3.3. *
MEMORANDUM
TO:
FROM:
Mayor and City Council
Michele MCPherso~ector of Planning
DATE:
May 2, 2005
SUBJECT:
Resolution Establishing Address Reimbursement Policy
At the April 18, 2005 City Council meeting the City Council adopted a reimbursement policy
for address changes with a maximum cap of $450. The eligible reimbursement items include
changing the address monument on the dwelling, drivers' license and passport replacement.
The attached resolution details the conditions for reimbursement. This resolution follows
the Sherburne County format that was included in the April 18, 2005 packet.
Requested Action
The City Council is asked to approve the attached resolution establishing a reimbursement
policy for addressing errors.
S:\PLANNING\Michele McPherson\CCREPRTS\05 02 05 Address Reimb policy. doc
RESOLUTION NO. 05-_
RESOLUTION ESTABLISHING A POLICY
FOR REIMBURSING PROPERTY OWNERS FOR
911 ADDRESSING ERRORS
WHEREAS, the City of Elk River has the authority and responsibility to assign 911
addresses for properties in the City's corporate limits; and
WHEREAS, the Elk River City Council recognizes that, periodically, incorrect 911
addresses need to be corrected by issuing a new 911 address; and
WHEREAS, the Elk River City Council recognizes that City property owners and residents
may have incurred costs at their property based upon an incorrect address assignment;
NOW, THEREFORE BE IT RESOLVED that the Elk River City Council hereby
establishes a policy for reimbursing City property owners and residents for certain actual
costs incurred due to correcting an incorrect 911 address having been previously assigned by
the Addressing Authority. The Finance Department is hereby authorized to make such
reimbursements. Reimbursement payment shall be based upon the following:
1. The assigned address shall be clearly demonstrated to have been an addressing error
of the Addressing Authority.
2. The amount of the reimbursement shall not exceed $450.00 for the owners and
residents at any given property address.
3. The costs to be reimbursed shall be documented by the property owner and be
direcdy caused by the Addressing Authority's addressing error. The costs eligible for
reimbursement are:
a. Materials and labor for re-addressing the physical dwelling.
b. Fees incurred by subject property owners and residents for applying for and
obtaining a new Drivers License to reflect the address change, excluding those
Drivers Licenses set to expire within the same month of the notice to correct the
address.
c. Fees incurred by subject property owners and residents for applying for and
obtaining a new passport to reflect the address change.
4. Reimbursements shall not be made for incidental costs regarding the address change,
for such things as travel, phone calls, postage, change of address information
delivered, or replacement of check blanks or credit cards. Further, reimbursement
shall not be made for any consequential damages or costs incurred as a result of such
address changes.
5. Reimbursement shall not be made for a property owner's or resident's time
associated with correcting an address error.
6. Reimbursement payments shall not be made in instances where a 911 address is
made or changed in response to a public purpose, such as an annexation, post office
change or similar occurrence.
BE IT FURTHER RESOLVED, that the reimbursement payments for 911 errors
shall be from the Council's Contingency Fund unless determined otherwise by the Elk
River City Council.
Passed and adopted this 2nd day of May, 2005.
Stephanie A. Klinzing, Mayor
ATIEST:
Joan M. Schmidt, City Clerk