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04-17-2018 ICE MIN .1b44*.., Oty of ElkMeeting of the Arena Commission • River Held at the Elk River City Hall Tuesday, April 17, 2018 Members Present: Chair Givens,Vice Chair Balabon, Commissioners Cunningham, Madsen,Williams,Westgaard,Ballenger Members Absent: Staff Present: Arena Manager Rich Czech,Arena Assistant Laura Estby I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Ice Arena Commission was called to order at 6:05 p.m. by Chair Givens. 2. Pledge of Allegiance Recited by Commission Members and Staff 3. Consider Agenda Motion made by Commissioner Cunningham and Seconded by Commissioner Westgaard to approve the Arena Commission Minutes from III8/15/17, 10/10/17 and 1/17/18. Motion passes 7-0. 8.4 added under general business to address the Ballard King study. 4. Oath of Office for New Commission Members Commissioner Madsen and Commissioner Williams recite the Oath of Office. 5. Consent Agenda Motion made by Commissioner Westgaard and Seconded by Commissioner Ballenger to approve the Agenda with the addition of the items addressed in section 3. Motion passes 7-0. 6. Open Forum No one present 7. Financial Update Arena Manager Rich Czech reviews the financials and notes: ■ We have increased what we pay our part—time staff. 4110 • There are no capital outlay items—anything under$10K comes from equipment funds. Arena Commission Minutes Page 2 April 17,2018 • ■ The Arena was $99,000 in the black. Motion by Commissioner Cunningham and Seconded by Commissioner Madsen to approve the financials as presented. Motion passes 7-0. 8. General Business 8.1 Community Center/Arena Update Arena Manager Czech reviews the City Council meeting from the previous evening. A representative from the Chamber of Commerce believed the City Council did not have enough forward vision for what would be best for the City. Councilmember Wagner will be hosting community forums in May to get feedback about what the community wants and what location would be best. Czech believes nothing will happen with a new/renovated facility in 2018. Commissioner Ballenger inquires if any members of the Council will be attending the Elk River Youth Hockey Association's Annual Meeting. Arena Manager Czech believes both the Mayor, Commissioner Wagner, and the City Administrator will be present. 1111 Commissioner Westgaard adds he recommended to the Council to not stop looking into plans for the future of the buildings that weren't part of capital improvement. He agrees we have missed the window of opportunity for this year. Chair DeAnn Givens notes if there is to be a sales tax option on the ballet,it has to be noted for something specific. Commissioner Westgaard agrees and adds it needs to have specific intent as well as a time table for getting it done. The City partnered with Sherburne County to do an audit of taxable sales and discovered a '/a %increase would generate over$2 million/year. If the citizens of Elk River pass the increase,it goes to the legislature and then to the Governor. Westgaard notes that typically if a sales tax increase is approved by a community,it is passed"higher up" as well,however,historically these increases have been used for roads or infrastructure and not for recreational facilities. They are typically not in "metro area" cities either. Commissioner Madsen inquires how the Olympic Rink was funded. Arena Manager Czech replies through the use of general bonds, and that the City had a study done prior. • I Ir NATURE Arena Commission Minutes Page 3 April 17,2018 • 8.2 2018- 2019 Ice Rates Arena Manager Czech notes the prime rates were raised last spring,and typically they are done every other year. However, the non-prime rates have not been raised for several cycles, and he proposes an increase of$5/hour. Commissioner Cunningham states it is a struggle to raise rates when the arena has money in the bank and no plan to fix the current issues. Commissioner Ballenger agrees he struggles as well since the group he represents (Youth Hockey) is not happy with the way things are,but adds he feels the relationship between the Arena/Youth Hockey/The City are the best it has ever been. Commissioner Balabon adds when a new facility is built,people will understand that there will be a larger jump in the rates. Commissioner Williams states if the Arena Commission doesn't vote to increase the prime rate because of the condition of the rink it will cause issues. Commissioner Cunningham suggests tabling the issue until the August meeting. Commissioner Westgaard notes that would send a message to Council. Motion made by Commissioner Cunningham and seconded by Commissioner Ballenger to table a vote on 8.2 until the next regular meeting. Motion passes 7-0. 8.3 Shadow Box for Blake Hillman Motion made by Commissioner Ballenger and seconded by Commissioner Balabon to add a shadow box for Blake Hillman. Motion passes 7-0. 8.4 Ballard King Study Motion made by Commissioner Ballenger and seconded by Commissioner Williams to spend up to $7,000 with Ballard King. Motion passes 7-0. 9. Arena Manager's Update • Spring Craft Show is May 5-6 • Midwest Hockey Tournament just happened, during which some kids knocked down Youth Hockey's office door—approximates $530 to repair. Was caught on video and has been reported to ERPD. • More Midwest Tournaments happening in May and in August. He has grown enough now that the tourneys span two weekends. FDIEREI IT NATURE Arena Commission Minutes Page 4 April 17,2018 • ■ New doors will be done in the barn. ■ Summer Cleaning and Painting • Matting is being held off. • Compressors will be worked on this summer. • Work on Barn first then the Olympic. 10. Announcements None I I. Date of next Arena Commission Meeting August 21, 2018, 6:00 p.m. 12. Adjournment Motion made by Commissioner Madsen and seconded by Commissioner Cunningham to adjourn. Motion passes 7-0 at 7:40 p.m. Minutes prepared by Laura Estby III ,....,_,_ ,,,.----.,,„4,...., , DeAnn Givens, Chair Tina Allard, City Clerk • P-IUEIEI I1 NATURE