7.0. PRSR 09-12-2018 Item: 7
City of
Elk Memorandum
River
To: Parks and Recreation Commission
From: Michael Hecker,Parks and Recreation Director
Date: September 12,2018
Subject: Director's Report
This report is a monthly highlight of department activities related to collaborations, strategic
planning, staff changes/developments,and park operations.
Senior Program Coordinator Annette Bonin Resignation
Senior Program Coordinator Annette Bonin resigned effective September 5. She had planned to
retire later this year but was presented an opportunity to work in the Brainerd Lakes area,not in
government. She has a home at Breezy Point and had planned to retire there.
Steve Benoit has moved his office to the Senior Activity Center to assist in its daily operations. He
will continue his work but also plans to observe and analyze the overall senior programming. The
overall plan is to make recommendation to improve efficiencies in facility operations and daily
programming. All of the recreation staff will assist in the daily programming.
Park Foreman Promotion for Josh Baas
City Council approved at the September 5 City Council meeting the promotion of Josh Baas to the
position of foreman. The recent reorganization of the community operations and development,
parks and public works departments created two new foreman positions. One was for Parks
Maintenance and the other Streets. The foreman positions are non-union exempt positions
reporting directly to Tim Sevcik.
Josh Baas has been working for the city since May of 2011. He started as a seasonal laborer working
one full summer season and then being hired full-time as he was working his second summer
season. In June 2016,Josh was appointed as the lead worker for parks maintenance and has been
serving in that position ever since.
Deerfield Hill Park Playground Dedication
The contractor for the new playground completed installation the last week of August. The new
playground should be open after September 11, depending on the weather. The work will not be
done until all of the paving is completed. We are planning a ribbon cutting ceremony for the new
playground on Monday, October 1 at 4:45 pm. All City Council Members and Commissioners are
encouraged to attend.
II1ATLJREI
PR • ERE ® 11
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Riverfront Concert Series
We had the largest crowd in the history of the Riverfront Concert Series on August 16 with the Arch
Allies bringing a crowd of approximately 3,000. This was one of the best shows we have had with an
impressive stage,music,and lighting.They are a tribute to Journey, Styx and REO Speedwagon. It
took three hours to set up and tear down the stage with the help of city staff. Many people
commented that the 15-feet high video screen behind the band was entertaining to watch during the
performance.They played until 9:20 p.m.
We were able to get a drone to fly at the Fabulous Armadillos concert on August 9. I will share
some of these pictures and video at the September 12 meeting.
Updated Commission Attendance Policy
The City Council adopted a revised board and commission attendance policy on August 6,2018.
Only regular scheduled monthly meetings now count as attendance A majority of the Commissions
decided that special meeting should no longer be counted. The new policy states that the lack of
attendance is defined as missing three (3) regularly scheduled meetings during a calendar year.
October Commission Meeting
A reminder that the October Parks and Recreation Commission meeting will be Wednesday,
October 17,2018. This was a change recommended by the Commission at the January annual
scheduling meeting
Woodland Trails Regional Park Grant Committee
We plan to have a work session at the October 17,2018 Commission meeting to interview
interested candidates for the Woodland Trails Regional Park Grant Committee. We will continue to
advertise and promote the committee to recruit potential committee members. Once the committee
has been formed staff recommends s facility tour of nature play areas and picnic shelters. The
Committee names need to be recommended at the next Commission meeting on November 14,
2018,unless the Commission wants to schedule a special meeting after October 17 to take care of
this business.
Park Improvement Fund Projects
Attached to this Director's report is the updated Park Improvement Fund (PIF) for the next five
years. The transfer revenues from the Liquor Fund have decreased to $197,174 this year giving us a
negative ending balance of($44,658). This will limit our funding for 2019. Our estimated revenues
for 2019 and future years is only$190,000. During 2019 we are primarily focused on project
priorities that need to be done such as matching grants. The one project listed is $50,000 for sport
court resurfacing.
Senior Center Facility Location
As the Commission is aware, the City Council has identified several recreation improvements they
wish to have considered for funding through a successful Local Option Sales Tax referendum. One
of the improvements is a senior center for$1.5 Million. On August 6, 2018,the Council discussed
facility options for senior services. They were again discussed at the August 13,2018, special
meeting. At this special meeting Councilmember Wagner was recommended to work with a group
of identified seniors, staff, and 292 Design Architect Tom Betti to design a senior buildout at the
proposed multipurpose facility.
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Pepin,Jim Sandyand Bob Krumweide.
The seniors include Anna Wagner,Jack Lorge,Jim Pep , Hecker,
Two meetings were held on Mondays,August 20 and 27 with discussions led by Tom Betti for a
new senior center to be connected to the proposed multipurpose facility. Many from the group also
took a field trip to the Shakopee facility that was recently completed by the 292 Design Group.
A concept design for the new senior facility was presented to the group on August 27. The seniors
in the group commented they liked the openness and square footage,including its connection to the
overall multipurpose facility providing a myriad of programming opportunities.
The new senior facility concept plan was approved by City Council on September 4,2018. A copy
of the concept plan is attached. Staff also plans to present the concepts to the seniors at the Activity
Center on September 13 and 14 at 9 am.
Active Elk River—2018 Sales Tax Referendum
At the August 6 meeting,City Council unanimously adopted a resolution approving a ballot item,
relating to the imposition of a sales and use tax of$35 million for park improvements and
recreational facility improvements. The question that will appear on the November 6,2018 Primary
Election ballot relating to the sales tax referendum is attached.
The City has set up an ActiveElkRiver.com website to detail and illustrate the projects for parks and
recreational improvements. The city also has on its website Active Elk River to illustrate all of the
projects and a link to the ActiveElk River.com. These sites should make it easier for residents to
better understand the sales tax referendum and how it will benefit residents. A communications
strategy to inform residents will soon be completed.
Projects:
$26 Million- Multipurpose Recreation Facility and Lion John Weicht Park Restoration
$1.5 Million- Senior Center Facility
$1 Million- Lake Orono Dredging
$2 Million- Trail System Connections
$2.5 Million- Orono Park Revitalization
Splash Pad,Lighted Pickleball Court,Lighted Basketball Court,Modern Restrooms,
Expanded Beach Area,Skateboard Park and Kuss Field removal for lawn.
$2 Million- Youth Athletic Complex Upgrades
Field Lighting,Playground,Modern Restrooms/Concessions/Storage Building
N:\Departments\Parks and Recreation\Commission\Packets\2018\09-18 PRC Packet\Director's Report 9-12-18.docx
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The Future of the
Activity Center
Come hear a presentation about the
November 6 Referendum and possible
future plans for the Activity Center.
Thursday, September 13
9:00 a.m.
Friday, September 14
9:00 a.m.
Elk River Activity Center
�rowEeEo � r Elk
/�1�U� River
ENERGIZED BY FRIENDSHIP
CITY BALLOT QUESTION
IMPOSITION OF SALES AND USE TAX
Shall the City of Elk River be authorized to impose a sales and use tax of one-half of one
percent (0.50%) for approximately 25 years or until approximately $35,000,000 plus an
amount equal to interest and the costs of the issuance of any bonds is raised, to finance the
acquisition and betterment of any or all of the following:
A. Recreational facility improvements, consisting of any or all of the following:
Multipurpose Recreational Facility such as ice arena, community meeting/activity
space, and a synthetic turf field house; and senior center facility improvements;
and
B. Park improvements, consisting of any or all of the following: Lion John Weicht
Park improvements such as competitive ball fields, Lions Park Center space
improvements and community picnic pavilion addition; Youth Athletic Complex
such as lighting, playground, concessions, and restrooms; and Orono Park
improvements such as splash pad, restrooms, skateboard park, and beach
improvements; and
C. Dredging of Lake Orono; and
D. Citywide trail connection improvements?
C) YES
(D NO