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5.5. SR 05-09-2005 Item 5.li:;. Sathe Executive Search 5821 Cedar Lake Road. Minneapolis, MN 55416 Phone (952) 546-2100 . Fax (952) 546-6930 Building Better Teams Since 1974 To: Elk River City Council From: Greg Albrecht, Sathe Executive Search Date: May 5, 2005 Re: CDD Search Update Attached documents include the compiled salary survey, sample salary survey of CDD's salaries and ranges and a tentative time table listed below for the CDD search. For our discussion on Monday, May 9th. Time table is as follows: ~ Source candidates through May 30th ~ Interview and screen candidates through May 30th ~ Recommend short list for council review by June 6th ~ Interview final candidates by June 15th ~ Complete final reference checks for top candidates by June 21 st ~ Complete any testing or background checks by June 21 st ~ Make offer by June 28th ~ Hire date by July 15th or August 1 st On Monday night we need to discuss the compiled qualifications survey for consensus on areas of divergence and decide on a salary range that is competitive with the market. I look forward to meeting with you on Monday. Best regards, Greg Albrecht Sathe Executive Search Sathe Executive Search 5821 Cedar Lake Road. Minneapolis, MN 55416 Phone (952) 546-2100 . Fax (952) 546-6930 Building Better Teams Since 1974 CITY OF ELK RIVER COMMUNITY DEVELOPMENT DIRECTOR QUALIFICATION SURVEY 1. COMMUNITY DEVELOPMENT - hnportance that the candidate has experience as a Community Development Director in a fast-growing community in excess of 15,000 citizens. BASIC 1 2 3 4 5 6 7 8 9 10 AnV ANCED SK PM JG/LF JD PK 2. CITY PLANNING - hnportance that the candidate has experience leading the long-term planning process. BASIC 1 2 3 4 5 6 7 8 9 10 ADVANCED SKlJG/PM JD/PKlLF 3. BUILDING ADMINISTRATION - hnportance that the candidate has experience with building code(s) enforcement, administrative issues and environmental concerns. BASIC 1 2 3 4 5 6 7 8 9 10 ADVANCED PKlPM JD/SKlJG LF 4. TAX INCREMENT FINANCING - hnportance that the candidate has experience administering tax increment financing programs. 3 LK BASIC 1 2 4 5 PMlJG 6 7 8 PKlLF JD 9 10 ADVANCED 5. LEGISLATIVE INTERACTION - hnportance that the candidate has experience "lobbying" the state legislature with favorable results for community development issues and projects. BASIC 1 2 3 SK PK 4 5 6 7 8 JG PMlJD 9 1 0 ADVANCED LF 6. BONDING - hnportance that the candidate has experience developing bond issues for economic development and community development projects. BASIC 1 2 3 4 5 6 7 8 9 10 ADV ANCED SK PM/JG/PK LF JD 7. CITY ENGINEERING MANAGEMENT - hnportance that the candidate has experience supervising or working closely with the City Engineer. BASIC 1 2 3 4 5 6 7 8 9 10 ADV ANCED JD PM/PKlSKlJG/LF City of Elk River Community Development Director Page 2 8. ECONOMIC DEVELOPMENT - Importance that the candidate has experience managing economic development programs. BASIC 1 2 3 4 5 6 SK PM 789 LF JD/JG/PK 10 ADVANCED 9. MUNICIPAL PARTNERSHIPS - Importance that the candidate has experience developing cooperative relationships to share resources with other cities. BASIC 1 2 3 4 5 6 7 8 9 1 0 ADVANCED PK PM JD SKlJG LF 10. BUILDING CONSTRUCTION - Importance that the candidate has experience planning and constructing public buildings/facilities. BASIC 1 2 3 4 5 PK PM 6 789 LF/JD SKlJG 10 ADV ANCED 11. SUB CONTRACTING - Importance that the candidate has experience outsourcing services and negotiating terms. BASIC 1 SK 2 3 4 5 PM PK 6 JD 7 8 JG/LF 9 10 ADVANCED 12. ZONING/PLANNING - Importance that the candidate has experience managing zoning and planning commissions. BASIC 1 2 3 4 5 6 7 8 9 10 ADVANCED LF/PM/PKlSKlJG JD 13. CONSTRUCTIONIRENOV ATION - Importance that the candidate has experience evaluating the financial impact of building, expanding, or remodeling facilities. BASIC 1 2 3 4 5 6 7 8 9 1 0 ADVANCED PK PM JD/LF SKlJG 14. COST/BENEFIT ANALYSIS SKILL - Importance that the candidate has experience assessing and recommending alternatives in terms of their financial, psychological, and strategic advantages and disadvantages. BASIC 1 SK 2 3 4 5 6 7 8 9 JG PM/LF/JD PK 10 ADVANCED 15. HUMAN RESOURCE MANAGEMENT - Importance that the candidate has experience developing and supervising employee development programs. BASIC 1 2 3 4 5 6 7 8 9 10 ADV ANCED SK PM JG LF/JD PK City of Elk River Community Development Director Page 3 16. MULTI-DEPARTMENT MANAGEMENT - Importance that the candidate's core competency be multi-department management. BASIC 1 2 3 4 5 6 SK JD JG 7 PM 8 9 PKlLF 10 ADVANCED 17. CITIZEN SENSITIVE - Importance that the candidate is skilled at drawing out citizen opinions to determine and address needs. BASIC 1 2 3 4 5 6 PM 7 8 9 10 ADVANCED JD/PK LF SKlJG 18. ADAPTABILITY TO CHANGE - Importance that the candidate is flexible in character to respond positively to changes in the priorities of the City Administrator, the City Council and the Mayor's objectives/goals. BASIC 1 2 3 4 5 6 7 8 9 PM/JD/SKlJG/LF 10 PK ADVANCED 19. BID DEVELOPMENT - Importance that the candidate has experience gathering costing information and estimating expenses to effectively select appropriate bids. BASIC 1 2 3 4 5 6 7 8 9 10 ADV ANCED SK PK JD LF JG/PM 20. BUDGET DEVELOPMENT/ADMINISTRATION - Importance that the candidate has experience developing and administering departmental budgets, expense accounts, training allowances, etc. BASIC 1 2 3 4 5 6 7 8 9 10 ADVANCED LF/JD/PKlSKlJG PM 21. DELEGATION SKILLS - Importance that the candidate has experience assigning responsibility, authority and accountability to others. BASIC 1 2 3 4 5 6 7 8 9 1 0 ADVANCED JD/SK/LF/PM JG/PK 22. FINANCIAL FORECASTING/PROJECTING SKILLS - Importance that the candidate is able to anticipate both short and long-term trends and determine possible approaches to capitalize on opportunities. BASIC 1 2 3 4 5 6 SK 7 8 9 10 JG JD/PK LF/PM ADV ANCED 23. FUTURE PROJECTING SKILL - Importance that the candidate is able to anticipate future trends and visualize possible approaches to capitalize on future opportunities. BASIC 1 2 3 4 5 6 7 8 9 1 0 ADVANCED SK JD/PK JG/LF/PM City of Elk River Community Development Director Page 4 24. HIRING SKILLS - Importance that the candidate has experience finding and hiring effective personnel. BASIC 1 2 3 4 5 6 JG/PM 789 JD/SKlLF PK 10 ADVANCED 25. INNOVATION - Importance that the candidate has experience successfully developing and introducing new and more effective ways to solve citizen problems. BASIC 1 2 3 4 5 6 7 8 9 1 0 ADVANCED PM PKlSKlJG LF/JD 26. INTELLECTUAL VERSATILITY - Importance that the candidate is able to recognize, explore and use a broad range of ideas and practices, and can think logically and creatively without undue influence from personal biases. BASIC 1 2 3 4 5 SK 6 789 JG PMlJD LF 10 ADVANCED PK 27. INTERPERSONAL COMMUNICATION SKILLS - Importance that the candidate is a good listener who is willing to be accessible and able to make himself/herself understood. BASIC 1 2 3 4 5 6 7 8 9 10 ADV ANCED JD/SK JG/LF/PM PK 28. INTERPERSONAL COMPATIBILITY SKILLS - Importance that the candidate is able to quickly gain acceptance as a new member of the City Administrator's team. BASIC 1 2 3 4 5 6 7 8 9 1 0 ADVANCED SK JG PM/JD PKlLF 29. LEADERSHIP SKILLS - Importance that the candidate has demonstrated and proven leadership skills. BASIC 1 2 3 4 5 6 PM 7 8 9 10 SKlJG JD/LF PK ADV ANCED 30. LEGAL ADMINISTRATION - Importance that the candidate has experience reviewing legal documents, contracts and agreements. BASIC 1 2 3 4 5 6 7 8 9 10 ADV ANCED PM PKlSKlJG JD LF 31. MARKET DATA APPLICATION - Importance that the candidate is able to access market data information, synthesize, and draw conclusions to set strategic direction. 4 PM BASIC 1 SK 2 3 5 6 7 8 LF/JG PK 9 JD 10 ADVANCED City of Elk River Community Development Director Page 5 32. NEGOTIATION - Importance that the candidate has experience in the analysis and negotiation of financial agreements and outside contracts. BASIC 1 2 3 4 5 6 789 SK PM/JD JD/LF PK 10 ADVANCED 33. ORGANIZATIONAL SKILLS - Importance that the candidate has experience analyzing, planning and prioritizing tasks in an orderly, logical sequence. BASIC 1 2 3 4 5 6 7 8 9 1 0 ADVANCED PM/JD/LF/SK/JG PK 34. PLATFORM SKILLS - Importance that the candidate is able to write and deliver effective presentations to staff, city council, citizen groups, trade organizations, and other parties. BASIC 1 2 3 4 5 6 7 8 9 1 0 ADVANCED JG PM SK/JD/PK/LF 35. QUALITY MANAGEMENT - Importance that the candidate has experience administering quality assurance, process improvements and measurements for improving service and quality of programs administration. BASIC 1 2 3 4 SK PM 5 6 789 JD/JG PK/LF 10 ADV ANCED 36. STAFF DEVELOPMENT SKILLS - Importance that the candidate understands the individual and organizational issues relevant to developing subordinates' careers. BASIC 1 2 3 4 5 6 7 8 9 10 ADVANCED PM/PK LF JD/SK/JG 37. TEAM SKILLS - Importance that the candidate has experience participating and delegating management in a team empowerment environment. BASIC 1 2 3 4 5 6 7 8 9 10 ADVANCED M/SK/JG JD/PK/LF 38. WORK REPORT DESIGN - Previous experience designing user-friendly and effective reporting tools. BASIC 1 2 3 4 PM 5 SK 6 789 JD/LF/PK JG 10 ADVANCED 39. EDUCATIONAL LEVEL REQUIRED: X Masters Degree - Public Administration (PK) XX Bachelors Degree - Public Administration (JG/JD/PM) XX Any college degree (SK/LF) No degree required City of Elk River Community Development Director Page 6 40. With 100% to be divided into the following categories, the ideal candidate should be focused on the priorities of: (SK) 33.3% - Elk River's residents 33.3% - Elk River's Mayor and City Council 33.3% - Elk River's city staff (JG) 30% - Elk River's residents 40% - Elk River's Mayor and City Council 30% - Elk River's city staff (PK) 10% - Elk River's residents 60% - Elk River's Mayor and City Council 30% - Elk River's city staff (LK) 33% - Elk River's residents 33% - Elk River's Mayor and City Council 33% - Elk River's city staff (JD) 25% - Elk River's residents 50% - Elk River's Mayor and City Council 25% - Elk River's city staff (PM) 20% - Elk River's residents 50% - Elk River's Mayor and City Council 30% - Elk River's city staff City of Elk River Community Development Director Page 7 Please list the five most important skills or attributes. (Feel free to add qualifications different from those already listed.) 1. (PK) Strategic Planner - long-term thinker (SK) Knowledge of and experience with Elk River citizens (JG) Team leader (LF) Communications with the public, staff and City Council (PM) Good communication skills-between self and Council and between self, administrator and subordinates 2. (PK) Coordinate and Communicate - be a team-builder - staff and human resource skills (SK) Somewhat informal, easy-going professional style (JG) Able to work with staff (LF) Must be from the MN area because they understand the area, know the laws, etc. (PM) Good quality experience in planning and economic development. Some experience in building/zoning issues (enough to know the issues). 3. (PK) Ability to delegate and manage numerous projects and departments all at one time (SK) Extensive experience with at least two of the City departments being supervised by New Community Development Director position (JG) Delegate work (LF) Risk-taker - willing to try new ideas (candidate to give examples) (PM) Time priorization. This person will have many, many issues coming at him/her. 4. (PK) Leader (SK) Experience as City of Elk River staff department head - 15+ years (JG) Able to take citizen impact and add that information to the plan (LF) Candidate must be able to see the big picture-from input by the community, staff and City Council (PM) Self-motivated with the ability to deal effectively with the City Administrator and department heads to motivate them to take action. City of Elk River Community Development Director Page 8 5. (PK) Organized - ability to establish priorities (JG) Have a vision for the future of Elk River (LF) Street smart-I believe education is important but over-emphasized. A candidate that is 'street smart' knowing the ins and outs through many years of work is more valuable than someone with lots of education and little experience. (PM) To communicate ideas, both pro and con, to the Council but, once the decision is made by the Council to follow through with implementing that decision. City of Elk River Community Development Director Page 9 55. To help identify the personality style of your ideal candidate, circle a number on the scale line between each set of word comparisons below. If the desirability of two word choices is equally weighted, score a 'I ' in the center of the scale. If one adjective is preferred over the other choose a number on that side of the scale to a maximum of' 5'. SPONTANEOUS VS DELIBERATE 5 4 3 2 1 2 3 4 5 LF/JG SK PM JD PK CREATIVE VS PREDICTABLE 5 4 3 2 1 2 3 4 5 PM JD LF/JG/PK SK RISK TAKER VS SECURITY MINDED 5 4 3 2 1 2 3 4 5 LF/SK/JD JG PM PK PIONEER VS MAINTAINER 5 4 3 2 I 2 3 4 5 PK JD/JG/LF SK/PM MANAGE "BY THE BOOK" VS INNOVATIVE 5 4 3 2 1 2 3 4 5 PK SK/JG PMlLF/JD ORGANIZED VS EASY GOING 5 4 3 2 1 2 3 4 5 PK JD JG LF PMlSK FLEXIBLE VS STEADFAST 5 4 3 2 I 2 3 4 5 JD PMlPKlLF SK/JG SELF-DOER VS DELEGATOR 5 4 3 2 1 2 3 4 5 LF/SK JG PMlJD PK PROCEDURE DRIVEN VS RESULTS DRIVEN 5 4 3 2 1 2 3 4 5 JG PMlPKlLF SK JD TEAM ORIENTED VS SELF-STARTER 5 4 3 2 1 2 3 4 5 PK JD LF PMlSK JG AGGRESSIVE VS CONSERVATIVE 5 4 3 2 1 2 3 4 5 LF JD PMlPK SK/JG MANAGER VS LEADER 5 4 3 2 I 2 3 4 5 JD PM JG/PK SKlLF "BIG PICTURE" VS DETAILED 5 4 3 2 1 2 3 4 5 PM/LF/JD PK JG SK City of Elk River Community Development Director Page 10 STREET SMART VS WELL-SCHOOLED 5 4 3 2 1 2 3 4 5 PMlJD/SK/LF JG/PK CONGENIAL VS DIRECT 5 4 3 2 1 2 3 4 5 PMlJD LF/SK/JG/PK PROMOTER VS DESIGNER 5 4 3 2 1 2 3 4 5 JD PK LF/SK/JG/PM TACTICAL VS STRATEGIC 5 4 3 2 1 2 3 4 5 JD LF/JG SK/PM PK GENERALIST VS SPECIALIST 5 4 3 2 1 2 3 4 5 PMlJD/SK/PK LF JG VISIONARY VS IMPLEMENTER 5 4 3 2 1 2 3 4 5 JD PM LF/SK/JG PK STATESMAN VS COURAGEOUS 5 4 3 2 1 2 3 4 5 PK LF/SK/JG PM JD VIGOROUS VS WISE 5 4 3 2 1 2 3 4 5 JD LF/SK PM JG/PK Sathe Executive Search 5821 Cedar Lake Road. Minneapolis, MN 55416 Phone (952) 546-2100 . Fax (952) 546-6930 Building Better Teams Since 1974 CITY OF ELK RIVER COMMUNITY DEVELOPMENT DIRECTOR SAMPLE SALARY SURVEY CITY SALARY RANGE Andover $80,000 $75,000 - $89,500 Brooklyn Center $90,000 $80,000 - $98,000 Chaska $83,500 $63,000 - $81,200 Chanhassen $81,200 $62,500 - $81,200 Anoka $85,700 $68,600 - $87,500 Prior Lake* $71,500 $62,000 - $80,000 Hopkins $90,000 $75,000 - $90,000 Columbia Heights $83,000 $75,000 - $95,000 Rosemount $85,600 $68,600 - $87,500 New Hope $80,000 $62,200 - $77,600 Shakopee $88,000 $68,600 - $85,400 *The Prior Lake CDD only supervises Economic Development, not Planning (one direct report).