7.3. SR 05-16-2005
Item # 'Z . ~ .
MEMORANDUM
DATE:
Mayor and City Council
Pat Klaers, City Ad'?t';t&~
May 16, 2005 ~ ,.
TO:
FROM:
SUBJECT:
Library Board Update
Councilmember John Dietz is the City Council liaison on the Library Board. At the May 16, 2005
City Council meeting, John is scheduled to provide the Council with an update on Library Board
activities. Attached are the minutes from the April 26, 2005 Library Board meeting.
City staff representatives Bill Maertz and Chris Leeseberg were also at this April 26 meeting and tour
of the Roseville Library.
s: ICouncilIPatl Updates llibraryupdate. doc
Allard. Tina
Subject:
Larry and Allison Olson [olsoninmn@hotmail.com]
Saturday, April 30, 20054:10 PM
Leslie.Anderson@co.anoka.mn.us; tallard@ci.elk-river.mn.us; reddawg51@charter.net;
judyllucas@yahoo.com; anschr@worldnet.att.net; kstelk@charter.net; marion1234
@yahoo.com; shortshots17@aol.com
Library Board Minutes - April
From:
Sent:
To:
Minutes
Elk River Library Board Meeting
April f(...2005
( fA:
The Board met at the Roseville library after touring that facility. Leslie
Anderson called the meeting to order at 7: 15 p.m. Also in attendance were
Mick Stoffers, Karen Stelk, Mike Hangaard, Ann Schroeder, and by phone,
Allison Olson. Leslie welcomed special guests, Chris Leeseberg and Bill
Maertz from the City of Elk River, to the meeting.
Secretary's Report: Karen Stelk took minutes for the March meeting in Allison's absence and emailed them to everyone. There
were no corrections or additions and the March minutes were approved.
Correspondence/Suggestion box: There is nothing to report for this meeting.
Treasurer's Report: Mick pointed out reserves of $330,778. The parking lot expansion will come out of this money. The vacant lot
was cleared of garbage and black dirt was laid. This was paid for from the library budget.
There were no corrections or additions and the Treasurer's report was approved.
Librarian's Report: Mick reported that the book sale raised $1,485. Filing cabinets and old chairs were also sold. It was the largest
sale ever, probably because of good advertising (listed in the city of Elk River "Happenings" and promoted by the Arts Alliance) and
one of the days of the
sale was a no school day. The Friends of the Library will use these funds,
their CD and money in a Three Rivers Community Foundation fund for fixtures and furniture for the expansion.
Mick reported on the cleaning service change. A one month's notice will be
given to the current service. On May 2nd the City Council will discuss
the change to the new service.
The Friends of the Library received $500 from ECM publishing which they are using for Book Club kits which can be used
by the many book clubs in the area. The Friends received $1,500 from ECM previously. Mick reported that the demand for and use
of these kits is high.
The GRRL has done a salary study, but the results will not be available until May. They have requested an additional 15 to
20 hours for Elk River
library for next year. This board would like to talk to Joan Allen, our
representative from GRRL at the next meeting, to express frustration over the inability to increase staff at the Elk River library. The
city is concerned that they meet the expansion of the library with sufficient staffing.
Allison will draft and Leslie will review and sign a letter to the County Commissioners thanking them for receiving our
presentation to them and offering to answer any further questions they may have.
Building Expansion: Several ideas were discussed regarding needs to be met through the expansion. More office space is needed for
the staff. More public space is desired. Adding egress windows in the basement could allow that to be used for storage space, or if
the mechanical were placed in the basement that would free up room in the public space. The board is really interested in adding a
coffee shop, but not at the expense of sufficient public space. Mike will talk to the owners of Dunn Bros. coffee to see how
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much space they might need. Everyone likes the idea of more natural light
and nice window views at the seating areas.
It was suggested that at the May meeting we prepare a list of functions we
want the space to meet and allocate footage to each function. It was
agreed we need to have a clear idea of scope before we involve the architect and that expense. Mick added that an architect
specializing in libraries can help us think of things we would not. Ann asked that all design be ergonomically sensitive.
The meeting was adjourned at 8:20 p.m.
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