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05-02-2005 CC MIN . . . Members Present: Members Absent: Staff Present: MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, MAY 2, 2005 Mayor Klinzing, Councilmembers Dietz, Farber, Gumphrey, and Motin None City Administrator Pat Klaers, Finance and Administration Services Director Lori Johnson, Street Superintendent Phil Hals, Assistant Street Superintendent Mark Thompson, Building Maintenance Supervisor Gary Lore, City Engineer Terry Maurer, City Attorney Peter Beck, Director of Planning Michele McPherson, Senior Planner Scott Harlicker, and Recording Secretary Jessica Miller 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:30 p.m. by Mayor Klinzing. 2. Consider 05/02/2005 Agenda MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER MOTIN TO APPROVE THE AGENDA. MOTION CARRIED 5-0. 3. Consider Consent Agenda MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER DIETZ TO APPROVE THE FOLLOWING CONSENT AGENDA: 3.1. 3.2. 3.3. 3.4. 3.5. APRIL 18, 2005 COUNCIL MINUTES CHECK REGISTER RESOLUTION 05-43 ESTABLISHING ADDRESS REIMBURSEMENT POLICY CONSIDER REQUESTS BY TNT FIREWORKS · GENERAL PLANNING PERMIT FOR TEMPORARY SALE OF FIREWORKS IN CO BORN'S PARKING LOT, CASE NO. GP 05-05 · FIREWORKS LICENSE FOR SALE OF FIREWORKS CONTRACT FOR PURCHASE AND INSTALLATION OF PLAYGROUND AT WEST OAKS PARK CONTRACT FOR PURCHASE AND INSTALLATION OF PLAYGROUND AT KLIEVER POINT PARK PAYMENT TO THE BOYS & GIRLS CLUB FOR THE FIRST QUARTER OF 2005 PROCLAMATION - FRIDAY, MAY 13, 2005 PROCLAIMED AS POPPY DAY 3.6. 3.7. 3.8. . . . City Council :Minutes May 2, 2005 Page 2 3.9. REQUEST BY FAEGRE & BENSON LLP FOR GENERAL PLANNING PERMIT TO ALLOW TENT FOR UNION STAFF - CRETEX COMPANIES, CASE NO. GP 05-06 RESIGNATION OF PAID ON-CALL FIREFIGHTER RESOLUTION 05-44 ACKNOWLEDGING CONTRIBUTIONS TO THE POLICE DEPARTMENT FROM THE EDDY FOUNDATION 3.10. 3.11. MOTION CARRIED 5-0. 4. Open Mike Paul Kedrowski, 18837 Dodge Street NW - expressed concerns over the condition of both County Road 33 and Dodge Street. City Engineer Terry Maurer indicated that both of these roads were discussed at the City/ County transportation meeting and will be discussed later in the agenda. 5.1. Consider Resolution Accepting Bid and Authorizing Execution of Contract for 2005 Street Reconstruction Project City Engineer Terry Maurer stated that at the last Council meeting, two petitions were received from property owners opposing sidewalks on the north side of 5th Street west of Proctor Avenue. Mr. Maurer indicated that staff reviewed the area and determined that the proposed sidewalk could be located immediately behind the curb, eliminating any grass boulevard and moving the sidewalk as far away from the homes on the north side of 5th Street as possible. Mayor Klinzing invited any property owners having new information that was not shared at the previous meeting to speak briefly on this issue. Sture Forsell, 1232 5th Street - questioned if the right of way requirement is 60 or 66 feet and if there is ample right of way to construct a sidewalk. He also expressed concerns that the city may not have adequate funding to complete the reconstruction project. Mr. Maurer indicated that the 66 feet right of way is an old township measurement but the current requirement is 60 feet and that the city has adequate right of way to complete all proposed improvements without acquiring additional right of way. Mr. Maurer noted that there is ample funding to complete this reconstruction project. Donald Hohlen, 1204 5th Street - doesn't understand the need for sidewalks since the homes have been there so long without them. Mayor Klinzing indicated that she will vote against this resolution because the Council received a petition from almost 100% of the residents on 5th Street indicating they do not want a sidewalk. Councilmember Motin stated that he will also oppose the project because he doesn't see the benefit of a sidewalk to the property owners. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER GUMPHREY TO ADOPT RESOLUTION 05-45 ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT FOR . . . City Council Minutes May 2, 2005 Page 3 THE 2005 STREET RECONSTRUCTION PROJECT. MOTION CARRIED 3-2. Mayor Klinzing and Councilmember Motin opposed. Bob Schafer, 519 Upland Avenue - indicated he would like to see a sidewalk on Upland due to the amount of activity on that road. Mr. Maurer stated that a sidewalk on Upland Avenue was discussed with property owners prior to the topographic information being received. Since the topographic information has been received, the sidewalk has been relocated to Tipton. Mr. Maurer indicated that if the Council desires, staff could meet with the property owners on Upland Avenue and discuss the possibility of adding a sidewalk on Upland Avenue. MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER DIETZ FOR STAFF TO INVESTIGATE THE POSSIBILITY OF A SIDEWALK ON THE WEST SIDE OF UPLAND AVENUE. MOTION CARRIED 5-0. 5.2. Consider Resolution Granting Final Plat Approval for River Park (Orrin Thompson Homes). Case No. P 04-09 Staff report submitted by Senior Planner Scott Harlicker. Mr. Harlicker indicated that the applicant is requesting final plat approval for the first phase of River Park located south of Twin Lakes Road, east of Sunset Ridge, and west of Cleveland Street. Mr. Harlicker provided an overview of the project. Councilmember Motin stated that if the Council is prepared to approve this final plat, they should be prepared to move forward with issues regarding transportation infrastructure and be committed to extending the east/west corridors of 193rd Avenue and/or Elk Hills Drive. He asked for each Councilmember's view on these transportation corridors. He noted that he continues to be opposed to townhomes in this area. Councilmember Farber indicated that he would like to see the transportation issues addressed prior to approving this plat. Mayor Klinzing stated that she also has transportation concerns and believes that a 2-3 year timetable to complete the east/west extensions is unreasonable because it will severely impact the property owners in that area. She stated that she is also opposed to townhomes in this area. Councilmember Gumphrey indicated that he believes the east/west corridors in Elk River should be completed as soon as possible. He noted that he was not on the Council at the time of the preliminary plat approval and he is also opposed to townhomes in this development. Councilmember Dietz also indicated that the east/west corridors should be completed as soon as possible because lives will be affected no matter when or which decision is made and that it should be completed for the greater good of Elk River. Councilmember Dietz also questioned if the Council is under obligation to approve this final plat because the preliminary plat was approved. He questioned what the legal ramifications are if the Council does not approve the River Park final plat. . . . City Council Minutes May 2, 2005 Page 4 City Attorney Peter Beck stated that once the preliminary plat is approved, the Council only has the right to deny the final plat if it doesn't comply with the requirements set forth by the Council for the preliminary plat. Mr. Beck stated that if the Council chooses to deny the plat, they must have ample findings. Mayor Klinzing indicated that the preliminary plat was approved 3-2 with two previous members of the Council voting for the plat no longer sitting on the Council. Mayor Klinzing indicated that she will vote for the plat because that was the decision of the previous Council. She did note that the density of the plat has been lowered due to the 20-acre site being donated for public purpose. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER MOTIN TO ADOPT RESOLUTION 05-46 GRANTING FINAL PLAT APPROVAL FOR RIVER PARK, CASE NO. P 04-09 WITH THE FOLLOWING CONDITIONS: 1. A DEVELOPERS AGREEMENT BE PREPARED AND EXECUTED OUTLINING THE TERMS AND CONDITIONS OF THE PLAT APPROVAL PRIOR TO RELEASING THE PLAT FOR RECORDING. 2. A PLANNED UNIT DEVELOPMENT AGREEMENT BE PREPARED AND EXECUTED PRIOR TO RELEASING THE PLAT FOR RECORDING. 3. SURFACE WATER MANAGEMENT FEE BE PAID IN THE AMOUNT REQUIRED BY THE CITY AT THE TIME OF FINAL PLAT PRIOR TO RELEASING THE PLAT FOR RECORDING. 4. A SEALCOAT FEE IN THE AMOUNT TO BE DETERMINED BY THE CITY ENGINEER BE PAID PRIOR TO RELEASING THE PLAT FOR RECORDING. 5. WATER ACCESSIBILTY FEES IN THE AMOUNT DETERMINED BY THE CITY BE PAID TO ELK RIVER MUNICIPAL UTILITIES PRIOR TO RELEASING THE PLAT FOR RECORDING. 6. THE SITE (185.61ACRES) SHALL BE ASSESSED FOR TRUNK UTILITIES AT $6,955 PER ACRE FORA TOTAL ASSESSMENT OF $1,290,918.00, LESS CREDIT PROVIDED FOR OVERSIZING FACILITIES IF REQUIRED. SAID ASSESSMENTS SHALL BE LEVIED EQUALLY AGAINST ALL LOTS IN THE PLAT EXCEPT FOR LOTS 8 & 9, BLOCK 1. THE DEVELOPER'S AGREEMENT SHALL REFLECT CREDIT FOR OVERSIZING INFRASTRUCTURE AS DETERMINED BY THE CITY ENGINEER. 7. A LETTER OF CREDIT SHALL BE PROVIDED TO THE CITY IN THE AMOUNT OF 100% OF THE COSTS OF THE PUBLIC IMPROVEMENTS. 8. UPON COMPLETING ALL OF THE IMPROVEMENTS AND HAVING THEM ACCEPTED BY THE CITY, A WARRANTY BOND IN THE AMOUNT OF 25% OF THE IMPROVEMENT COSTS SHALL BE SUBMITTED TO THE CITY FOR THE PERIOD OF ONE YEAR. . . . City Council Minutes May 2, 2005 Page 5 9. ALL COMMENTS CONTAINED IN BUILDING AND ENVIRONMENTAL ADMINISTRATOR'S MEMO DATED AUGUST 10, 2004 SHALL BE ADDRESSED. 10. THE LETTER OF CREDIT SHALL COVER WETLAND MITIGATION. DRAINAGE EASEMENTS SHALL BE IN PLACE OVER THE WETLAND AND THE WETLAND MITIGATION AREAS. 11. RESTRICTIVE COVENANTS SHALL BE RECORDED ON THE WETLAND AND THE WETLAND MITIGATION AREAS. 12. A THREE YEAR MONITORING REPORT ON THE WETLAND MITIGATION IS REQUIRED. 13. THE CITY ENGINEER'S COMMENTS BE INCORPORATED INTO THE PLANS. 14. THE STREET NAMES SHALL BE REVISED AS INDICATED ON THE PLAT DATED APRIL 4, 2005. 15. STREET LIGHTS SHALL BE INSTALLED AS REQUIRED BY ELK RIVER UTILITIES 16. A GRADING AND EROSION CONTROL PLAN SHALL BE APPROVED BY THE CITY ENGINEER PRIOR TO THE ISSUANCE OF BUILDING PERMITS. 17. A DEVELOPMENT PLAN SHALL BE APPROVED BY THE CITY ENGINEER PRIOR TO THE ISSUANCE OF BUILDING PERMITS. 18. ALL MAILBOXES SHALL BE CLUSTERED. 19. A TREE PRESERVATION PLAN SHALL BE APPROVED PRIOR TO RELEASING THE PLAT FOR RECORDING. 20. ANY TREES OFF SITE OR ON SITE, NEAR THE LIMIT OF GRADING THAT ARE TO BE PRESERVED SHALL BE FENCED WITH A SNOW FENCE AT THE DRIP LINE TO PREVENT GRADING, COMPACTION, OR STORAGE OF EQUIPMENT, DEBRIS OR MATERIALS. STAFF SHALL INSPECT THE FENCING PRIOR TO GRADING COMMENCING. 21. ANY ITEM OR CONDITION FOUND THAT INDICATES THE SITE IS LIKELY TO YIELD INFORMATION IMPORTANT TO PRE-HISTORY OR HISTORY SHALL BE REPORTED TO THE CITY IMMEDIATELY. FURTHER, THE CITY RESERVES THE RIGHT TO STOP THE WORK AUTHORIZED IN ITS APPROVAL UNTIL THE SITE IS APPROPRIATELY INVESTIGATED AND WORK IS AUTHORIZED. 22. PARK DEDICATION REQUIREMENTS SHALL BE MET WITH A COMBINATION OF LAND AND CASH BASED ON THE NET AREA OF THE DEVELOPMENT MINUS THE 22.5 ACRES FOR THE WELL/FIRE STATION/SCHOOL SITE. THE DEVELOPER SHALL NOT RECEIVE . . . City Council :Minutes May 2, 2005 Page 6 PARK DEDICATION CREDIT FOR SLOPES 4:1 OR GREATER, WETLANDS OR STORMWATER PONDS LOCATED IN THE PARKS. THE DEVELOPER'S AGREEMENT SHALL CONTAIN CALCULATIONS TO DETERMINE THE PRO RATA SHARE TO BE PAID BY EACH PHASE 23. THE LANDSCAPE PLAN SHALL BE AMENDED TO INCLUDE ADDITIONAL SCREENING ALONG COUNTY ROADS 13 AND 40. ADDITIONAL TREES AND SCREENING SHALL BE PROVIDED ALONG THE REAR YARDS OF SINGLE FAMILY LOTS THAT ARE ADJACENT TO TOWNHOUSES OR PRIVATE STREETS. STREET TREES SHALL BE PLANTED ALONG ALL STREETS AT A MINIMUM OF 30 FEET ON CENTER. 24. EACH PUBLIC STREET WILL HAVE A SIDEWALK ON AT LEAST ONE SIDE, THE MAIN NORTH/SOUTH STREET WILL HAVE SIDEWALKS ON BOTH SIDES AND THE STREET IN THE NORTHEAST CORNER, WILL HAVE SIDEWALKS ON BOTH SIDES. SIDEWALKS THAT WILL BE MAINTAINED BY THE CITY SHALL BE 6 FEET IN WIDTH. A PEDESTRIAN FACILITY SHALL BE INSTALLED ALONG THE WEST SIDE OF COUNTY ROAD 40. 26. THE TOWNHOUSES DESIGN AND EXTERIOR ELEVATIONS SHALL AT A MINIMUM COMPLY WITH THE DESIGN STANDARDS OF THE R3 ZONING DISTRICT. 27. THE APPLICANT SHALL PROVIDE THE SCHOOL DISTRICT TWO DEEDS FOR THE PROPERTY IN THE AREA OF LOT 8, BLOCK 1; A METES AND BOUNDS DEED PRIOR TO THE COMMENCEMENT OF SITE GRADING, AND A SECOND DEED AFTER THE PLAT IS RECORDED REPRESENTING THE SHORT LEGAL. THE APPLICANT SHALL PROVIDE THE CITY A DEED FOR LOT 9, BLOCK 1 AFTER THE PLAT IS RECORDED. 28. THE DEVELOPER SHALL BE ASSESSED $1000 PER SINGLE FAMILY UNIT AND $500 PER TOWNHOUSE UNIT AS HIS PRORATA SHARE FOR THE RECONSTRUCTION OF CLEVELAND STREET. MOTION CARRIED 5-0. 5.3. Consider Resolution Amending the Comprehensive Plan to Include Certain Properties in the Urban Service Area OeffWerner). Case No. LU 05-01 Staff report submitted by Senior Planner Scott Harlicker. Mr. Harlicker stated that the applicant is requesting a Land Use Plan amendment to include certain properties located on the east side of Cleveland Street, south of 189th Avenue, and north of 185th Avenue in the Urban Service Area. Mr. Harlicker provided an overview of the proposal. Mayor Klinzing opened the public hearing. There being no one to speak on the issue, Mayor Klinzing closed the public hearing. Councilmember Farber indicated that he would like to see the property in this area included in the Urban Service Area as one large piece rather than piecemealed in. . . . City Council Minutes May 2, 2005 Page 7 Councihnember Dietz questioned if action on this item could be tabled until the Council has a chance to meet with the developer in that area regarding a large proposed development on the Holzem property that would also require extension of the Urban Service Area. Director of Planning Michele McPherson stated that the Council has untilJune 27, 2005 to take action on this item. Councihnember Dietz indicated that there are issues with the Holzem property that need to be addressed and he does not want to see the Council deny this request solely because the 120-day time limit has ron out. City Attorney Peter Beck indicated that the Council has the most discretion on these types of requests and if the Council is not prepared to take action on this item by that deadline, they could request an extension from the petitioner rather than deny the request. If the petitioner does not wish to have an extension, the city could chose to deny the request. Mr. Beck noted that even if the Council denies the request, the city can always initiate a similar project at a later date. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER GUMPHREY TO TABLE THE REQUEST BY JEFF WERNER TO AMEND THE COMPREHENSIVE PLAN TO INCLUDE CERTAIN PROPERTIES IN THE URBAN SERVICE AREA, CASE NO. LU 05- 01 TO MAY 16,2005. MOTION CARRIED 5-0. Councihnember Dietz noted that the Council will be meeting with the proposed developer of the Holzem property at the May 9, 2005 Council Worksession and all interested property owners are invited. 5.4. Request by Anderson-Johnson Associates. Inc. for Conditional Use Permit to Construct East Elk River Elementary School. Public Hearing. Case No. CU 05-08 Staff report submitted by Scott Harlicker. Mr. Harlicker indicated that the applicant is requesting a conditional use permit to construct an elementary school at the southwest comer of Twin Lakes Road (CR13) and Cleveland Street (CR40). Mr. Harlicker provided an overview of the project. Mayor Klinzing opened the public hearing. There being no one to speak on this issue, Mayor Klinzing closed the public hearing. Mayor Klinzing questioned if it is safe to have the children crossing the bus parking area to get to the playground. Jay Pomeroy, Landscape Architect for Anderson-Johnson Associates - indicated that the bus loading area will also serve as the hard surface play area with markings for "four- square" and "hop-scotch". Mr. Pomeroy stated that the area will be gated off from all vehicles during the day. It was noted that Parker, Lincoln, and Zimmerman Elementary Schools all have this dual purpose lot/play area and it works well. Councilmember Dietz questioned why the school is proposed to be a two-story building. . . . City Council Minutes May 2, 2005 Page 8 Dr. Ron Bratlie, Director of Special Projects ISD #728 - indicated that this will be the fourth two-story school in the District and the building has been designed to be the highest efficiency school in the District. MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER FARBER TO APPROVE THE CONDITIONAL USE PERMIT TO CONSTRUCT AN ELEMENTARY SCHOOL AT THE SOUTHWEST CORNER OF TWIN LAKES ROAD (CR 13) AND CLEVELAND STREET (CR40) WITH THE FOLLOWING CONDITIONS: 1. ALL COMMENTS OF THE CITY ENGINEER SHALL BE ADDRESSED. 2. THE LANDSCAPE PLAN SHALL BE AMENDED TO REFLECT STAFF COMMENTS. MOTION CARRIED 5-0. 5.5. Consider Resolution Accepting Bid and Authorizing Execution of Contract in the Matter of the King Avenue Parking Lot and Miscellaneous Park Paving Improvements of 2005 City Engineer Terry Maurer presented the bids received as outlined in his staff report. Mr. Maurer stated that staff is requesting that the Council award the contract minus Bid Schedule #1 which is the King Avenue parking lot. He stated that this portion of the bid is being withheld from approval until all of the contingency requirements of the development agreement between MetroPlains and the city are addressed. Mr. Maurer indicated that staff plans to come back to the Council for approval of the King Avenue parking lot portion of the bid possibly as soon as the May 16 meeting. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER GUMPHREY TO ADOPT RESOLUTION 05-47 ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MATTER OF THE KING AVENUE PARKING LOT AND MISCELLANEOUS PARK IMPROVEMENTS OF 2005 (MINUS BID SCHEDULE #1, KING AVENUE PARKING LOT). MOTION CARRIED 5-0. 5.6. Consider Resolution Approving Plans and Specifications and Ordering Advertisement of Bids for the WWTP Headworks and Secondaty Digester Cover City Engineer Terry Maurer indicated that staff is requesting Council approval of the plans and specifications and authorization to advertise for bids for the Wastewater Treatment Plant headworks and secondary digester cover. MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER GUMPHREY TO ADOPT RESOLUTION 05-48 APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS IN THE MATTER OF THE WWTP HEADWORKS AND SECONDARY DIGESTER COVER IMPROVEMENT OF 2005. MOTION CARRIED 5-0. . . . 6.1. City Council Minutes May 2,2005 Page 9 5.7. Consider Resolution Adopting Mn/DOT Agreement for Federal Participation in ROW (Twin Lakes Road) City Engineer Terry Maurer explained that the MnDOT Agency Agreement for the participation in the purchase of right of way for Tyler Street (Twin Lakes Road) is coming before the Council several years after Twin Lakes Road has been constructed because staff has been trying to complete the federal paperwork and maximize the use of federal grant monies. Mr. Maurer indicated that MnDOT discovered that the right of way agreement previously approved by the City Council has lapsed and in order to get the approximately $100,000 of federal money remaining for the purchase of right of way along the Twin Lakes Road Corridor, the City Council needs to adopt a new agency agreement. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER MOTIN TO ADOPT RESOLUTION 05-49 ADOPTING MINNESOTA DEPARTMENT OF TRANSPORTATION AGENCY AGREEMENT NO. 86472 FOR FEDERAL PARTICIPATION IN RIGHT OF WAY FOR S.P. 204-133-02 AND 71-613-08. MOTION CARRIED 5-0. Consider Resolutions Providing for the Sale of $1.085.000 G.O. Improvement Bonds. Series 2005A and for the Sale of $1.695.000 G.O. Sewer Revenue Refunding Bonds. Series 2005B Finance and Administrative Services Director Lori Johnson indicated that staff is requesting that the Council authorize the sale of $1,085,000 General Obligation Improvement Bonds to finance construction of the 2005 Street rehabilitation project and $1,695,000 in General Obligation Sewer Revenue Refunding Bonds to refund the $2,655,000 sewer revenue bonds of 1996. Ms. Johnson stated that the estimated savings on the refunding issue is approximately $102,000. She also noted that all other bonds have been reviewed to determine which should be refunded and only the 1996 sewer bonds generate enough interest savings to justify refunding. Ms. Johnson stated that the resolutions call for the Council to award the sale of the bonds on May 16,2005 and representatives from Ehlers & Associates will be present at that meeting to present the bid results. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER GUMPHREY TO ADOPT RESOLUTION 05-50 PROVIDING FOR THE SALE OF $1,085,000 G.O. IMPROVEMENT BONDS SERIES 2005A AND RESOLUTION 05-51 PROVIDING FOR THE SALE OF $1,695,000 G.O. SEWER REVENUE REFUNDING BONDS, SERIES 2005B. MOTION CARRIED 5-0. 6.2. Elk River Area Arts Alliance Update and Presentation 6.3. Laurie Beil, Elk River Area Arts Alliance Executive Director presented information to the Council on current and upcoming Arts Alliance programming as well as information on the Arts Soup Festival scheduled for June 18 and 19. Street Department Building/Site Improvements for 2005 and Compost Site/Program Update Street Superintendent Phil Hals and Assistant Street Superintendent Mark Thompson provided an overview of Phase I of the Street Department Building Plans as outlined in his . . . City Council :Minutes May 2, 2005 Page 10 staff report. Mr. Hals noted that the Planning Commission will be considering the building plans and site plan at their May 24, 2005 meeting for a conditional use permit and the City Council will be asked to consider this CUP on June 20, 2005. Mr. Hals indicated that he is requesting Council approval to act as general contractor on the city's behalf and to begin the site grading with both city and contracted equipment. Mr. Hals stated that he would also like permission to advertise and receive bids for the salt storage and cold storage building. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER FARBER TO AUTHORIZE THE FOLLOWING FOR THE PUBLIC WORKS EXPANSION PROJECT: 1) STREET SUPERINTENDENT PHIL HALS TO ACT AS GENERAL CONTRACTOR ON THE CITY'S BEHALF; 2) FOR SITE GRADING TO BEGIN; AND 3) AUTHORIZATION TO ADVERTISE FOR AND RECEIVE BIDS FOR THE SALT STORAGE AND COLD STORAGE. MOTION CARRIED 5-0. Mr. Hals and Mr. Thompson provided the Council with an update on the composting at the Street Department. Mr. Hals indicated that the Sherburne County Municipal Recycling Board applied and was approved for $58,000 SCORE grant from Sherburne County which will pay for contract brush grinding and some reimbursement for compost loading and hauling costs for the cities of Becker, Big Lake, Elk River, and Zimmerman. Mr. Hals stated that a large issue for all members of the Sherburne County Municipal Recycling Board is how to deal with the leaves, grass clippings, and ground up brush while it is composting. Mr. Hals indicated that Plaisted Companies has expressed interest in establishing a compost site on their property to produce a product for their own use and would be willing to let the city haul leaves, grass clippings, and brush chips from our collection site to their site. Mr. Hals stated that he has discussed this unofficially with Plaisted Companies but would like to enter into an official agteement with them. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER FARBER TO AUTHORIZE STAFF TO ENTER INTO AN AGREEMENT WITH PLAISTED COMPANIES THAT WILL ALLOW THE CITY TO HAUL THE EXCESS LEAVES, GRASS CLIPPINGS, AND BRUSH CHIPS TO PLAISTED COMPANIES. MOTION CARRIED 5-0. City Administrator Pat Klaers noted that consistent with the January 10, 2005 Council discussion, funding for the Street Department expansion is coming from government building reserves and funding for the compost issues will come from the landfill abatement fund. The Council concurred with these funding sources. 6.4. City Building/Grounds Maintenance and Building Cleaning Program Update Building Maintenance Supervisor Gary Lore provided an update on the Public Safety Facility and the cleaning program. Mr. Lore explained that the Library Board questioned if the contract cleaners could be terminated and the city could assume all of the cleaning and building maintenance for the Library. Mr. Lore indicated that staff recommends termination of the contract cleaners at the Library and the addition of one half-time custodian to the present cleaning staff. . . . City Council Minutes May 2, 2005 Page 11 MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER MOTIN TO AUTHORIZE THE TERMINATION OF THE CONTRACT CLEANERS AT THE LIBRARY AND TO HIRE ONE ADDITIONAL HALF-TIME CUSTODIAN. MOTION CARRIED 5-0. 6.5. Ice Arena Commission Update and Ice Rate Adjustments Councilmember Farber provided an update on the April 5, 2005 Ice Arena Commission meeting. Mr. Farber noted that a major concern of the Commission was services at the concession stand. He indicated that at that meeting, the Ice Arena Commission recommended that the City Council approve an increase in ice rates. MOVED. BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER DIETZ TO APPROVE THE FOLLOWING HOURLY ICE RATE INCREASES AND TIME CHANGES: · REGULAR SEASON PRIME TIME: $153.00 · REGULAR SEASON NON-PRIME TIME: $125.00 · OFF-SEASON PRIME TIME: $125.00 · OFF-SEASON NON-PRIME TIME: $95.00 · OFF-SEASON WEEKEND: $95.00 · PRIME TIME ICE TO BEGIN AT 10:00 A.M. ON SUNDAYS · REGULAR SEASON TO BEGIN AFTER THE SECOND WEEKEND IN MARCH OF EACH YEAR · WEEKEND OFF. SEASON ICE RATES TO BEGIN JUNE 1 OF EACH YEAR. MOTION CARRIED 5-0. 6.6. Update on Quarterly Ci1;y-County Engineering Meeting Regarding County Roads City Engineer Terry Maurer provided an overview of the April 26, 2005 City/County Transportation Meeting minutes as included in the Council packet. 6.7. Discuss Council Worksession Agendas City Administrator Pat Klaers reviewed the tentative Council Worksession agendas for May and June. 7. Other Business Councilmember Farber indicated that he would like staff to prepare a resolution or letter to be sent to the School Board and legislators expressing the City of Elk River's opposition for Elk River Area School District #728 to be split into two separate districts. MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER GUMPHREY FOR STAFF TO DRAFT A LETTER TO . . . City Council Minutes May 2, 2005 Page 12 THE ELK RIVER AREA SCHOOL BOARD AND TO ALL DISTRICT-WIDE LEGISLATORS EXPRESSING OPPOSITION AS A CITY FOR INDEPENDENT SCHOOL DISTRICT 728 TO BE SPLIT INTO TWO SCHOOL DISTRICTS. MOTION CARRIED 5-0. Councihnember Motin stated that the Housing and Redevelopment Authority will be meeting with MetroPlains either at 5:30 p.m. on May 9 or at their June meeting to clarify some issues regarding affordable housing. Councihnember Motin indicated that the BRA has communicated all along that they were not interested in having low income subsidized housing included in the Downtown Revitalization Project but in a grant agreement that came before the BRA for approval at the May 2 meeting, it states as a requirement that tenants cannot make more than 60% of the median Sherburne County income. Councihnember Motin invited the Council to attend the meeting to provide their feedback. 8. Staff Updates City Administrator Pat Klaers distributed Public Safety Open House flyers to the City Council. Mr. Klaers indicated that the Annual Chamber business meeting is scheduled for May 17, 2005 and if any Councihnembers are interested in attending they should let staff know by May 9. 9. Adjournment There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 8:55 p.m. Minutes prepared by Jessica Miller. ( ,Jk~