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8.2. SR 12-03-2018 Request for Action To Item Number Mayor and Council 8.2 Agenda Section Meeting Date Prepared by General Business December 3, 2018 Lori Ziemer, Finance Director Item Description Reviewed by 2019-2023 Capital Improvement Plan Cal Portner, City Administrator Reviewed by Action Requested Adopt, by motion, the 2019-2023 Capital Improvement Plan (CIP). Background/Discussion City staff and the Council have reviewed the proposed 2019-2023 CIP leading up to its adoption. During work session, we reviewed the specific projects, costs, funding sources, and 5-year cash flow projections. The CIP is an evolving document re-evaluated on an annual basis and upon each annual update some projects will be deleted, added, or even delayed, reflecting community needs and the financial ability to fund the project. The CIP is a long-term planning tool and all purchases over $50,000 will come back to Council for approval per our financial management policies. A few highlights of the CIP for 2019 include:  2019 street improvement project  Wayfinding signage  Comprehensive plan update  Fire tender, dump truck, loader  Woodland Trails grant project Financial Impact See various funding sources identified in the 2019-2023 CIP. Attachments  2019-2023 Capital Improvement Plan  2019 Equipment Purchases - Equipment Replacement Fund CAPITAL IMPROVEMENT PLAN 2019 2023 City of Elk River CAPITAL IMPROVEMENT PLAN 2019 2023 nt Plan (CIP) for the years 2019-2023. The document has been prepared for the City Council and Community to anticipate major expenditures in advance of the year they may become budget requests. The CIP is a planning - long-range plans, goals, and policies. City staff estimates the amount of funding that is needed for projects to be completed in the next five years. Projects listed in the first year are included in the budget and upon each annual update of the CIP some projects will be deleted, added, or even delayed reflecting community needs and financial ability to fund the project. Approval of the CIP by Council does not authorize spending or initiation of a given project nor allocate funding for any of the projects; it simply acknowledgement of the Capital Improvement Plan as a planning tool. Capital improvements to streets, parks, buildings, equipment, software, and vehicles are included in the CIP. This plan shows the estimated project costs and the anticipated funding source. Specific information is shown on each project within this document. The CIP does not put specific designation on the priority of the projects. This uniqueness of the type of project generally is associated with a funding source. Cash flow estimates are done frequently to review cash reserve levels associated with the project funds. City of Elk River, Minnesota Capital Improvement Plan 20192023 thru PROJECTS BY FUNDING SOURCE SourceProject #Total 20192020202120222023 Bond Proceeds Fire Station #2 FS-02 1,000,000 1,000,000 Fire Station #35,000,000 FS-035,000,000 Public Safety Building PS-03 3,000,000 3,000,000 4,000,0005,000,000 9,000,000 Bond Proceeds Total Capital Outlay Reserve Council Chamber Upgrades20,000 AD-0520,000 Election Equipment EL-01 15,60015,600 31,200 Annual Technology Upgrades41,45061,00065,000235,00060,000 TC-01462,450 Permit/Plan Review Software TC-03 80,000 80,000 157,05076,60065,000235,00060,000 593,650 Capital Outlay Reserve Total City Development Fund Comprehensive Plan75,000 Plan-0275,000 75,000 75,000 City Development Fund Total Equipment Certificates Fire Trucks600,000 FD-02600,000 600,000 600,000 Equipment Certificates Total Equipment Replacement Fund Administration - Vehicles3,6003,600 AD-037,200 Building Maint. - Vehicles/Equipment BM-01 75,00040,000 115,000 Fire - Vehicles FD-01 50,00055,000 105,000 Fire Trucks285,00065,00052,00052,000 FD-02454,000 Fire - Mobile Equipment FD-07 20,000 20,000 Police - Marked Squads PD-01 115,400115,400115,40057,700 403,900 Police - Unmarked Squads35,000105,000105,000 PD-02245,000 Police - CSO Vehicles PD-03 43,40043,400 86,800 Parks - Pickup Trucks PK-18 40,00030,00070,000 140,000 Parks - Mobile Equipment90,000 PK-1990,000 Streets - Pickup Trucks ST-01 50,00050,000120,000 220,000 Streets - Dump Trucks ST-02 250,000510,000255,000260,000 1,275,000 Streets - Mobile Equipment225,000225,000 ST-03450,000 879,000812,400587,400503,400829,700 3,611,900 Equipment Replacement Fund Total Federal Grants 2019-2023 CAPITAL IMPROVEMENT PLANPage 1 SourceProject #20192020202120222023Total Hwy 169 Frontage/Backage Road Improvements1,950,000 II-001,950,000 Yale St/Twin Lakes Rd/TH 10 Intersection II-08 1,500,000 1,500,000 Trail Development - TH 10 Extension640,000 PF-64640,000 2019 Park Improvement Projects PIF-19 362,000 362,000 362,000640,0003,450,000 4,452,000 Federal Grants Total Government Buildings Reserve City Hall150,00050,000 BL-10200,000 Security System Upgrade BM-03 40,000 40,000 Fire Station #172,000 FS-0172,000 Fire Station #290,000 FS-0290,000 Fire Station #3 FS-03 230,000 230,000 Public Safety Building200,000 PS-03200,000 552,000280,000 832,000 Government Buildings Reserve Total GRE Reserve Wayfinding Signage II-34 200,000200,000 400,000 Lake Orono Dredging Study30,000 TP-0230,000 230,000200,000 430,000 GRE Reserve Total Ice Arena Ice Arena - Equipment10,000130,000 IA-01140,000 140,000 10,000130,000 Ice Arena Total Library Library Facility14,500 LB-0314,500 14,500 14,500 Library Total Liquor Fund Northbound Liquor Store100,000100,000 LS-01200,000 200,000 100,000100,000 Liquor Fund Total MnDOT Cooperative Funds Yale St/Twin Lakes Rd/TH 10 Intersection II-08 500,000500,000 1,000,000 500,000500,000 1,000,000 MnDOT Cooperative Funds Total Municipal State Aid Hwy 169 Frontage/Backage Road Improvements II-00 1,000,000 1,000,000 Yale St/Twin Lakes Rd/TH 10 Intersection500,0003,000,000 II-083,500,000 Pavement Management Program PM-01 100,0002,500,000100,0001,000,000 3,700,000 Traffic Control - Twin Lakes Rd & 181st Ave ST-12 125,000 125,000 100,0003,125,0004,100,0001,000,000 8,325,000 Municipal State Aid Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 2 SourceProject #20192020202120222023Total Park Dedication Trail Development - TH 10 Extension20,00020,000320,000 PF-64360,000 20,00020,000320,000 360,000 Park Dedication Total Park Improvement Fund 2019 Park Improvement Projects140,000 PIF-19140,000 2020 Park Improvement Projects PIF-20 210,000 210,000 2021 Park Improvement Projects282,000 PIF-21282,000 2022 Park Improvement Projects175,000 PIF-22175,000 2023 Park Improvement Projects PIF-23 140,000 140,000 140,000210,000282,000175,000140,000 947,000 Park Improvement Fund Total Pavement Management Fund Hwy 169 Frontage/Backage Road Improvements II-00 50,000500,000450,000 1,000,000 Pavement Management Program4,330,000200,0003,350,000200,0002,550,000 PM-0110,630,000 4,380,000200,0003,850,000650,0002,550,000 11,630,000 Pavement Management Fund Total Sewer Fund Sewer Equipment WW-12 58,000 58,000 58,000 58,000 Sewer Fund Total Special Assessments Yale St/Twin Lakes Rd/TH 10 Intersection II-08 500,000 500,000 500,000 500,000 Special Assessments Total Storm Water Hwy 169 Frontage/Backage Road Improvements II-00 100,000 100,000 Pavement Management Program170,000250,00050,000 PM-01470,000 Storm Water projects STM-1 500,000200,000250,000 950,000 670,000450,000100,000300,000 1,520,000 Storm Water Total Street/Capital Improvement Reserve Hwy 169 Frontage/Backage Road Improvements400,000 II-00400,000 Beautification/Landscaping Improvements II-33 20,000 20,000 Comprehensive Plan75,000 Plan-0275,000 495,000 95,000400,000 Street/Capital Improvement Reserve Total Trunk Utility Fund Hwy 169 Utility Modifications200,0002,500,000 II-362,700,000 Comprehensive Plan Plan-02 50,000 50,000 50,000200,0002,500,000 2,750,000 Trunk Utility Fund Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 3 SourceProject #20192020202120222023Total Yet To Be Determined Radio Communications Upgrade460,000 EP-02460,000 460,000 460,000 Yet To Be Determined Total 7,792,5506,629,00018,379,40010,213,4004,979,700 47,994,050 GRAND TOTAL 2019-2023 CAPITAL IMPROVEMENT PLANPage 4 20192023 thru Capital Improvement Plan Administration Department City of Elk River, Minnesota Building & Env. Admin. Contact Vehicle Type Project # AD-03 Useful LifeUnassigned Project Name Administration - Vehicles Vehicles Category Description Lease of an electric pool vehicle in support of Energy City and the EV charging station program. Justification ExpendituresTotal 20192020202120222023 Vehicles 3,6003,6007,200 3,6003,6007,200 Total Funding Sources20192020202120222023Total Equipment Replacement Fund 3,6003,6007,200 3,6003,6007,200 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 5 20192023 thru Capital Improvement Plan Administration Department City of Elk River, Minnesota City Clerk Contact Maintenance Type Project # AD-05 Useful LifeUnassigned Project Name Council Chamber Upgrades Building Maintenance Category Description Upgrades to the Council Chambers: 2019 - Replace carpet Justification The Council Chambers is one of the most used space for the public in the city. The carpet is starting to show wear. Glue is showing thru on the carpet on the walls. The City has received franchise fees from the cable commission to be used for technology and Council Chamber upgrades. ExpendituresTotal 20192020202120222023 Building Maintenance 20,00020,000 20,00020,000 Total Funding Sources20192020202120222023Total Capital Outlay Reserve 20,00020,000 20,00020,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 6 20192023 thru Capital Improvement Plan Public Buildings Department City of Elk River, Minnesota Building Maintenance Supv. Contact Maintenance Type Project # BL-10 Useful LifeUnassigned Project Name City Hall Building Maintenance Category Description City Hall projects include: 2019 - Replace carpet in city hall 2020 - Energy management system control upgrades Justification City hall was renovated in 2003 and fixtures/furnishings are beginning to show wear and in need of upgrades. ExpendituresTotal 20192020202120222023 Building Maintenance 150,00050,000200,000 150,00050,000200,000 Total Funding Sources20192020202120222023Total Government Buildings Reserve 150,00050,000200,000 150,00050,000200,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 7 20192023 thru Capital Improvement Plan Building Maintenance Department City of Elk River, Minnesota Building Maintenance Supv. Contact Vehicle Type Project # BM-01 Useful LifeUnassigned Project Name Building Maint. - Vehicles/Equipment Vehicles Category Description Replacement vehicles/equipment for building maintenance division: 2020 - Genie lift & trailer 2021 - 2008 Ford F350 Justification Based on annual condition assessment ExpendituresTotal 20192020202120222023 Equipment 75,00075,000 Vehicles 40,00040,000 75,00040,000115,000 Total Funding Sources20192020202120222023Total Equipment Replacement Fund 75,00040,000115,000 75,00040,000115,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 8 20192023 thru Capital Improvement Plan Public Buildings Department City of Elk River, Minnesota Building Maintenance Supv. Contact Technology Type Project # BM-03 Useful Life10 years Project Name Security System Upgrade Software Category Description Software upgrade for city-wide building security system Justification Existing security system software no longer supported by enhancements. ExpendituresTotal 20192020202120222023 Software/Hardware 40,00040,000 40,00040,000 Total Funding Sources20192020202120222023Total Government Buildings Reserve 40,00040,000 40,00040,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 9 20192023 thru Capital Improvement Plan Elections Department City of Elk River, Minnesota City Clerk Contact Equipment Type Project # EL-01 Useful LifeUnassigned Project Name Election Equipment Equipment Category Description Election equipment - cost share agreement with Sherburne County payable in annual installments 2017 - 2020 Justification ExpendituresTotal 20192020202120222023 Equipment 15,60015,60031,200 15,60015,60031,200 Total Funding Sources20192020202120222023Total Capital Outlay Reserve 15,60015,60031,200 15,60015,60031,200 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 10 20192023 thru Capital Improvement Plan Emergency Management Department City of Elk River, Minnesota Fire Chief Contact Equipment Type Project # EP-02 Useful Life10 years Project Name Radio Communications Upgrade Equipment Category Description Upgrade portable radios for police and fire Justification Replace obsolete portable radios. Current radios are no longer in production so support and parts will be available for a limited time. ExpendituresTotal 20192020202120222023 Equipment 460,000460,000 460,000460,000 Total Funding Sources20192020202120222023Total Yet To Be Determined 460,000460,000 460,000460,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 11 20192023 thru Capital Improvement Plan Fire Department City of Elk River, Minnesota Fire Chief Contact Vehicle Type Project # FD-01 Useful Life10 years Project Name Fire - Vehicles Vehicles Category Description Replace fire vehicles as follows: 2022 - 2013 Chev Tahoe - Fire Marshal 2023 - 2011 Chev Tahoe - Deputy Fire Chief Justification Based on annual condition assessment. ExpendituresTotal 20192020202120222023 Vehicles 50,00055,000105,000 50,00055,000105,000 Total Funding Sources20192020202120222023Total Equipment Replacement Fund 50,00055,000105,000 50,00055,000105,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 12 20192023 thru Capital Improvement Plan Fire Department City of Elk River, Minnesota Fire Chief Contact Vehicle Type Project # FD-02 Useful Life15 years Project Name Fire Trucks Vehicles Category Description 2019 - 1999 Ford Sterling Tender 1 2020 - 2002 Ford F350 Utility 1 2021 - 2001 Pierce Engine 3 2021 - 2004 Ford F350 Grass 3 2023 - 2006 Ford F350 Grass 4 Justification Based on annual condition assessment. ExpendituresTotal 20192020202120222023 Vehicles 285,00065,000652,00052,0001,054,000 285,00065,000652,00052,0001,054,000 Total Funding Sources20192020202120222023Total Equipment Certificates 600,000600,000 Equipment Replacement Fund 285,00065,00052,00052,000454,000 285,00065,000652,00052,0001,054,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 13 20192023 thru Capital Improvement Plan Fire Department City of Elk River, Minnesota Fire Chief Contact Equipment Type Project # FD-07 Useful LifeUnassigned Project Name Fire - Mobile Equipment Equipment Category Description 2023 - 2004 Polaris UTV Justification Based on annual condition assessment. ExpendituresTotal 20192020202120222023 Equipment 20,00020,000 20,00020,000 Total Funding Sources20192020202120222023Total Equipment Replacement Fund 20,00020,000 20,00020,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 14 20192023 thru Capital Improvement Plan Fire Stations Department City of Elk River, Minnesota Fire Chief Contact Maintenance Type Project # FS-01 Useful LifeUnassigned Project Name Fire Station #1 Building Maintenance Category Description Kitchen upgrade/remodel - $48,000 Bay floor resurface - $24,000 Justification Fire Station #1 was constructed in 1972 and based on age and condition requires upgrade and repair/maintenance costs. ExpendituresTotal 20192020202120222023 Building Maintenance 72,00072,000 72,00072,000 Total Funding Sources20192020202120222023Total Government Buildings Reserve 72,00072,000 72,00072,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 15 20192023 thru Capital Improvement Plan Fire Stations Department City of Elk River, Minnesota Fire Chief Contact Building Type Project # FS-02 Useful Life20 years Project Name Fire Station #2 Buildings Category Description Expansion of Fire Station #2 Justification Additional space for gear, equipment and personnel decontamination and renovate the training room to accommodate for growth in the training program. ExpendituresTotal 20192020202120222023 Planning/Design 90,00090,000 Construction 1,000,0001,000,000 90,0001,000,0001,090,000 Total Funding Sources20192020202120222023Total Bond Proceeds 1,000,0001,000,000 Government Buildings Reserve 90,00090,000 90,0001,000,0001,090,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 16 20192023 thru Capital Improvement Plan Fire Stations Department City of Elk River, Minnesota Fire Chief Contact Building Type Project # FS-03 Useful Life50 years Project Name Fire Station #3 Buildings Category Description Construct Fire Station #3 to decrease call time for eastern part of City. Justification Based on current population growth, a station will be needed in the eastern area as an enhancement for response time. ExpendituresTotal 20192020202120222023 Planning/Design 230,000230,000 Construction 5,000,0005,000,000 230,0005,000,0005,230,000 Total Funding Sources20192020202120222023Total Bond Proceeds 5,000,0005,000,000 Government Buildings Reserve 230,000230,000 230,0005,000,0005,230,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 17 20192023 thru Capital Improvement Plan Ice Arena Department City of Elk River, Minnesota Ice Arena Manager Contact Equipment Type Project # IA-01 Useful Life10 years Project Name Ice Arena - Equipment Equipment Category Description 2019 - Floor scrubber 2020 - Replace 2008 Zamboni Justification ExpendituresTotal 20192020202120222023 Equipment 10,000130,000140,000 10,000130,000140,000 Total Funding Sources20192020202120222023Total Ice Arena 10,000130,000140,000 10,000130,000140,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 18 20192023 thru Capital Improvement Plan Infrastructure Improvements Department City of Elk River, Minnesota Public Works Director Contact Infrastructure Type Project # II-00 Useful Life25 years Project Name Hwy 169 Frontage/Backage Road Improvements Street Construction Category Description Design and implement improvements to the frontage and backage road system east and west of the Hwy 169 Redefine project (this replaces the Line Ave improvements) Justification Improvements to the local road connections to Hwy 169 to assure the successful complettion of connectiing commercial uses along both the east and west sides of Hwy 169 from the railroad north to 197th Ave ExpendituresTotal 20192020202120222023 Land Acquisition 300,000400,000700,000 Construction 3,500,0003,500,000 Preliminary Design 50,000100,000100,000250,000 50,000400,000500,0003,500,0004,450,000 Total Funding SourcesTotal 20192020202120222023 Federal Grants 1,950,0001,950,000 Municipal State Aid 1,000,0001,000,000 Pavement Management Fund 50,000500,000450,0001,000,000 Storm Water 100,000100,000 Street/Capital Improvement 400,000400,000 Reserve 50,000400,000500,0003,500,0004,450,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 19 20192023 thru Capital Improvement Plan Infrastructure Improvements Department City of Elk River, Minnesota Public Works Director Contact Improvement Type Project # II-08 Useful Life25 years Project Name Yale St/Twin Lakes Rd/TH 10 Intersection Street Construction Category Description Complete frontage road extension and Twin Lakes Road extension to new signalized intersection on TH 10/169 @ 168th Ave Justification System Expansion and access control on TH 10/169 corridor from 171st Ave to 165th Ave ExpendituresTotal 20192020202120222023 Design/Construction 1,000,0005,500,0006,500,000 1,000,0005,500,0006,500,000 Total Funding Sources20192020202120222023Total Federal Grants 1,500,0001,500,000 MnDOT Cooperative Funds 500,000500,0001,000,000 Municipal State Aid 500,0003,000,0003,500,000 Special Assessments 500,000500,000 1,000,0005,500,0006,500,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 20 20192023 thru Capital Improvement Plan Infrastructure Improvements Department City of Elk River, Minnesota Planning Manager Contact Improvement Type Project # II-33 Useful Life15 years Project Name Beautification/Landscaping Improvements Landscaping/Boulevards Category Description Beautification/landscaping improvements - 2019 - Downtown/TH 10 Justification ExpendituresTotal 20192020202120222023 Improvements 20,00020,000 20,00020,000 Total Funding Sources20192020202120222023Total Street/Capital Improvement 20,00020,000 Reserve 20,00020,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 21 20192023 thru Capital Improvement Plan Infrastructure Improvements Department City of Elk River, Minnesota City Clerk Contact Improvement Type Project # II-34 Useful Life25 years Project Name Wayfinding Signage Landscaping/Boulevards Category Description The Wayfinding Master Plan is a blueprint for creating an easy to follow system of signs for entrance identification, directional signs for various modes of transportation, parking, parks, interpretive, and kiosks. Justification Enhance overall brand of the community, establish identity, ease navigation, market city amenities, and promote economic development. ExpendituresTotal 20192020202120222023 Construction/Maintenance 200,000200,000400,000 200,000200,000400,000 Total Funding Sources20192020202120222023Total GRE Reserve 200,000200,000400,000 200,000200,000400,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 22 20192023 thru Capital Improvement Plan Infrastructure Improvements Department City of Elk River, Minnesota Public Works Director Contact Infrastructure Type Project # II-36 Useful Life20 years Project Name Hwy 169 Utility Modifications Utilities Category Description Trunk sanitary sewer system modifications to accommodate Hwy 169 Redefine project Justification Relocate utilities in the MNDOT ROW ExpendituresTotal 20192020202120222023 Utilities 2,500,0002,500,000 Preliminary Design 200,000200,000 200,0002,500,0002,700,000 Total Funding Sources20192020202120222023Total Trunk Utility Fund 200,0002,500,0002,700,000 200,0002,500,0002,700,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 23 20192023 thru Capital Improvement Plan Library Department City of Elk River, Minnesota Park & Rec. Director Contact Equipment Type Project # LB-03 Useful LifeUnassigned Project Name Library Facility Building Maintenance Category Description Improvements to the Library building and grounds: 2019 includes - $9,500 - Projector for Community Room $5,000 - Computer chairs/library furniture Justification Beautification and maintenance of the library building and grounds. ExpendituresTotal 20192020202120222023 Equipment 14,50014,500 14,50014,500 Total Funding Sources20192020202120222023Total Library 14,50014,500 14,50014,500 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 24 20192023 thru Capital Improvement Plan Liquor Fund Department City of Elk River, Minnesota Liquor Store Manager Contact Maintenance Type Project # LS-01 Useful Life20 years Project Name Northbound Liquor Store Building Maintenance Category Description 2019 - Northbound interior upgrade - paint, tile flooring, new shelving 2023 - Northbound roof replacement Justification Built in 1996, Northbound liquor store is of the age where the interior is in need of a facelift and the roof will need replacement. ExpendituresTotal 20192020202120222023 Building Maintenance 100,000100,000200,000 100,000100,000200,000 Total Funding Sources20192020202120222023Total Liquor Fund 100,000100,000200,000 100,000100,000200,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 25 20192023 thru Capital Improvement Plan Police Department City of Elk River, Minnesota Police Captain Contact Vehicle Type Project # PD-01 Useful Life4 years Project Name Police - Marked Squads Vehicles Category Description 2019 - 2014 Ford Utility (2) 2020 - 2015 Ford Utility (2) 2021 - 2014/2015 Ford Utility (2) 2023 - 2016 Ford Utility Justification Based on annual condition assessment ExpendituresTotal 20192020202120222023 Vehicles 115,400115,400115,40057,700403,900 115,400115,400115,40057,700403,900 Total Funding Sources20192020202120222023Total Equipment Replacement Fund 115,400115,400115,40057,700403,900 115,400115,400115,40057,700403,900 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 26 20192023 thru Capital Improvement Plan Police Department City of Elk River, Minnesota Police Captain Contact Vehicle Type Project # PD-02 Useful Life7 years Project Name Police - Unmarked Squads Vehicles Category Description 2021 - 2012 Chev Impala 2022 - 2012 Chev Impala, 2012/2013 Chev Tahoe 2023 - 2013 Ford Utility, 2015 Chev Equinox, 2016 Ford Taurus Justification Based on annual condition assessment. ExpendituresTotal 20192020202120222023 Vehicles 35,000105,000105,000245,000 35,000105,000105,000245,000 Total Funding Sources20192020202120222023Total Equipment Replacement Fund 35,000105,000105,000245,000 35,000105,000105,000245,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 27 20192023 thru Capital Improvement Plan Police Department City of Elk River, Minnesota Police Captain Contact Vehicle Type Project # PD-03 Useful Life6 years Project Name Police - CSO Vehicles Vehicles Category Description 2020 - 2014 Ford Utility 2022 - 2014 Ford Utility Justification Based on annual condition assessment ExpendituresTotal 20192020202120222023 Vehicles 43,40043,40086,800 43,40043,40086,800 Total Funding Sources20192020202120222023Total Equipment Replacement Fund 43,40043,40086,800 43,40043,40086,800 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 28 20192023 thru Capital Improvement Plan Park Development/Improveme Department City of Elk River, Minnesota Public Works Director Contact Improvement Type Project # PF-64 Useful Life20 years Project Name Trail Development - TH 10 Extension Trail Improvements Category Description TH 10 Trail Extension - Design and install lighted trail from Gary St to Morton Ave Justification The bulk of this project will be constructed with the MNDOT TH 10 resurfacing project expected in 2021. The project is partially funded with a federal grant. ExpendituresTotal 20192020202120222023 Planning/Design 20,00020,00040,000 Design/Construction 960,000960,000 20,00020,000960,0001,000,000 Total Funding Sources20192020202120222023Total Federal Grants 640,000640,000 Park Dedication 20,00020,000320,000360,000 20,00020,000960,0001,000,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 29 20192023 thru Capital Improvement Plan Park Improvement Fund Department City of Elk River, Minnesota Park & Rec. Director Contact Maintenance Type Project # PIF-19 Useful LifeUnassigned Project Name 2019 Park Improvement Projects Park Improvements Category Description 2019 projects include: Houlton restoration (FMR match) - $10,000 Lions Park Master Plan - $15,000 Sport court resurfacing - $50,000 Woodland Trails Design - $40,000 Woodland Trails Grant Projects - $387,000 Justification Annual maintenance/repairs of our park system. ExpendituresTotal 20192020202120222023 Improvements 502,000502,000 502,000502,000 Total Funding Sources20192020202120222023Total Federal Grants 362,000362,000 Park Improvement Fund 140,000140,000 502,000502,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 30 20192023 thru Capital Improvement Plan Park Improvement Fund Department City of Elk River, Minnesota Park & Rec. Director Contact Maintenance Type Project # PIF-20 Useful LifeUnassigned Project Name 2020 Park Improvement Projects Park Improvements Category Description 2020 projects include: Houlton restoration (FMR match) - $10,000 Lions Park playground - $200,000 Justification Annual maintenance/repairs of our park system. ExpendituresTotal 20192020202120222023 Improvements 210,000210,000 210,000210,000 Total Funding Sources20192020202120222023Total Park Improvement Fund 210,000210,000 210,000210,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 31 20192023 thru Capital Improvement Plan Park Improvement Fund Department City of Elk River, Minnesota Park & Rec. Director Contact Maintenance Type Project # PIF-21 Useful LifeUnassigned Project Name 2021 Park Improvement Projects Park Improvements Category Description 2021 park projects include: Country Crossing Park trail - $120,000 Oak Knoll parking lot - $153,000 Highlands Park sport court resurfacing - $9,000 Justification Annual maintenance/repairs of our park system. ExpendituresTotal 20192020202120222023 Improvements 282,000282,000 282,000282,000 Total Funding Sources20192020202120222023Total Park Improvement Fund 282,000282,000 282,000282,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 32 20192023 thru Capital Improvement Plan Park Improvement Fund Department City of Elk River, Minnesota Park & Rec. Director Contact Maintenance Type Project # PIF-22 Useful LifeUnassigned Project Name 2022 Park Improvement Projects Park Improvements Category Description 2022 park projects include: Deerfield basketball court - $25,000 Trott Brook tennis court - $150,000 Justification Annual maintenance/repairs of our park system. ExpendituresTotal 20192020202120222023 Improvements 175,000175,000 175,000175,000 Total Funding Sources20192020202120222023Total Park Improvement Fund 175,000175,000 175,000175,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 33 20192023 thru Capital Improvement Plan Park Improvement Fund Department City of Elk River, Minnesota Park & Rec. Director Contact Maintenance Type Project # PIF-23 Useful LifeUnassigned Project Name 2023 Park Improvement Projects Park Improvements Category Description 2023 projects include: Basketball court resurfacing - $40,000 (Trott Brook, West Oaks, Riverplace) Woodland Trails storage garage - $100,000 Justification Annual maintenance/repairs of our park system. ExpendituresTotal 20192020202120222023 Improvements 140,000140,000 140,000140,000 Total Funding Sources20192020202120222023Total Park Improvement Fund 140,000140,000 140,000140,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 34 20192023 thru Capital Improvement Plan Park Maintenance Department City of Elk River, Minnesota Parks Supt. Contact Vehicle Type Project # PK-18 Useful LifeUnassigned Project Name Parks - Pickup Trucks Vehicles Category Description 2021 - 2007 GMC 3500 2022 - 2001 Chev 1500 2023 - 2005 Chev 2500, 2008 Ford F250 Justification Based on annual condition assessment. ExpendituresTotal 20192020202120222023 Vehicles 40,00030,00070,000140,000 40,00030,00070,000140,000 Total Funding Sources20192020202120222023Total Equipment Replacement Fund 40,00030,00070,000140,000 40,00030,00070,000140,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 35 20192023 thru Capital Improvement Plan Park Maintenance Department City of Elk River, Minnesota Parks Supt. Contact Equipment Type Project # PK-19 Useful LifeUnassigned Project Name Parks - Mobile Equipment Equipment Category Description 2023 - 2009 John Deere Tractor Justification Based on annual condition assessment ExpendituresTotal 20192020202120222023 Equipment 90,00090,000 90,00090,000 Total Funding Sources20192020202120222023Total Equipment Replacement Fund 90,00090,000 90,00090,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 36 20192023 thru Capital Improvement Plan Planning Department City of Elk River, Minnesota Public Works Director Contact Study Type Project # Plan-02 Useful LifeUnassigned Project Name Comprehensive Plan City-Wide Development Category Description Update the Comprehensive Plan, which includes the transportation plan and urban services district study, as part of the Hwy 169 Redefine project. Justification With the Hwy 169 project an updated comprehensive and transportation plan and a study of urban services will aid all city departments in their prospective future planning. ExpendituresTotal 20192020202120222023 Planning/Design 200,000200,000 200,000200,000 Total Funding Sources20192020202120222023Total City Development Fund 75,00075,000 Street/Capital Improvement 75,00075,000 Reserve Trunk Utility Fund 50,00050,000 200,000200,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 37 20192023 thru Capital Improvement Plan Infrastructure Improvements Department City of Elk River, Minnesota Public Works Director Contact Improvement Type Project # PM-01 Useful Life25 years Project Name Pavement Management Program Street & Utility Construction Category Description Preventative maintenance on our streets includes sealcoating, crackfilling and small overlay projects. Street improvement projects to replace, overlay or rehabilitate aged and deteriorated streets, storm drainage, and adjacent walks will be completed every other year. Justification Individual street pavement conditions will dictate what pavement management technique will be utilized to extend the life of that specific street segment. These techniques may range from preventative maintenance to a full reconstruction of the surface and aggregate base. As they are implemented, the prescribed techniques will continually be gauged to assure their performance is proper in extending the life of our pavements. ExpendituresTotal 20192020202120222023 Construction 4,300,0005,900,0003,400,00013,600,000 Preliminary Design 100,000100,000200,000 Preventative Maintenance 200,000200,000200,000200,000200,0001,000,000 4,500,000300,0006,100,000300,0003,600,00014,800,000 Total Funding SourcesTotal 20192020202120222023 Municipal State Aid 100,0002,500,000100,0001,000,0003,700,000 Pavement Management Fund 4,330,000200,0003,350,000200,0002,550,00010,630,000 Storm Water 170,000250,00050,000470,000 4,500,000300,0006,100,000300,0003,600,00014,800,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 38 20192023 thru Capital Improvement Plan Public Safety Building Department City of Elk River, Minnesota Police Chief Contact Building Type Project # PS-03 Useful Life20 years Project Name Public Safety Building Buildings Category Description Public safety building projects include: Additional garage space and 2nd floor build out for Police department Justification Due to additional traffic and space needs the Police department is in need of additional garage space and to help with flow of traffic. The 2nd floor of the Police department is not built out and the department is starting to plan for the eventual buildout of the 2nd floor. ExpendituresTotal 20192020202120222023 Planning/Design 200,000200,000 Construction 3,000,0003,000,000 200,0003,000,0003,200,000 Total Funding Sources20192020202120222023Total Bond Proceeds 3,000,0003,000,000 Government Buildings Reserve 200,000200,000 200,0003,000,0003,200,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 39 20192023 thru Capital Improvement Plan Streets Department City of Elk River, Minnesota Street Supt. Contact Vehicle Type Project # ST-01 Useful Life10 years Project Name Streets - Pickup Trucks Vehicles Category Description 2021 - 2008 Ford F550 2022 - 2007 Ford F550 2023 - 1988 Ford F350 2023 - 2002 Dodge Ram 1500 2023 - 2010 Ford F550 Justification Based on annual condition assessment ExpendituresTotal 20192020202120222023 Vehicles 50,00050,000120,000220,000 50,00050,000120,000220,000 Total Funding Sources20192020202120222023Total Equipment Replacement Fund 50,00050,000120,000220,000 50,00050,000120,000220,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 40 20192023 thru Capital Improvement Plan Streets Department City of Elk River, Minnesota Street Supt. Contact Vehicle Type Project # ST-02 Useful Life15 years Project Name Streets - Dump Trucks Heavy Equipment Category Description 2019 - 2001 Sterling Dump Truck 2020 - 2003 Sterling Dump Truck 2020 - 2006 International Dump Truck 2021 - 2007 International Dump Truck 2023 - 2009 Sterling Dump Truck Justification Based on annual condition assessment. ExpendituresTotal 20192020202120222023 Vehicles 250,000510,000255,000260,0001,275,000 250,000510,000255,000260,0001,275,000 Total Funding Sources20192020202120222023Total Equipment Replacement Fund 250,000510,000255,000260,0001,275,000 250,000510,000255,000260,0001,275,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 41 20192023 thru Capital Improvement Plan Streets Department City of Elk River, Minnesota Street Supt. Contact Equipment Type Project # ST-03 Useful Life15 years Project Name Streets - Mobile Equipment Heavy Equipment Category Description 2019 - 2003 Case Loader 2022 - 2008 Cat Loader Justification Based on annual condition assessment. ExpendituresTotal 20192020202120222023 Equipment 225,000225,000450,000 225,000225,000450,000 Total Funding Sources20192020202120222023Total Equipment Replacement Fund 225,000225,000450,000 225,000225,000450,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 42 20192023 thru Capital Improvement Plan Infrastructure Improvements Department City of Elk River, Minnesota Public Works Director Contact Infrastructure Type Project # ST-12 Useful Life20 years Project Name Traffic Control - Twin Lakes Rd & 181st Ave Street Construction Category Description Install a revised traffic control system at the intersection of Twin Lakes Rd & 181st Ave. Justification Continued traffic demands at this intersection will warrant a change in traffic control in the near future. Actual year for construction will be based on traffic warrant criteria being met. Costs reflect 1/4 of the cost of the system as Sherburne County will participate in their 3 legs of the intersection. ExpendituresTotal 20192020202120222023 Planning/Design 125,000125,000 125,000125,000 Total Funding Sources20192020202120222023Total Municipal State Aid 125,000125,000 125,000125,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 43 20192023 thru Capital Improvement Plan Storm Water Department City of Elk River, Minnesota Storm Water Coordinator Contact Maintenance Type Project # STM-1 Useful LifeUnassigned Project Name Storm Water projects Maintenance Projects Category Description Bi-annual pond cleaning, stormwater repairs, BMP inventory. 2019 - Lion's Park Pond - Phase II 2021 - Dodge Ave south of 8th St - Basin 197 2023 - Trott Brook Storm water infrastructure projects combined with street projects are included on the pavement management CIP sheet. Justification These bi-annual projects include the testing, removal, and disposal of sediment deposits from our stormwater ponds. This is needed to assure the storm water system is functioning as designed and achieving the water quality standards of our NPDES permit. The smaller stormwater repairs include minor pipe upsizing, culvert replacement, manhole and catch basin repairs and fixing of washout areas. ExpendituresTotal 20192020202120222023 Construction/Maintenance 500,000200,000250,000950,000 500,000200,000250,000950,000 Total Funding Sources20192020202120222023Total Storm Water 500,000200,000250,000950,000 500,000200,000250,000950,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 44 20192023 thru Capital Improvement Plan Technology/Communications Department City of Elk River, Minnesota IT Coordinator Contact Technology Type Project # TC-01 Useful LifeUnassigned Project Name Annual Technology Upgrades Technology/Communiciations Category Description Technology upgrades include: 2019 - Virus software ($20,000), Network upgrade ($21,450) 2020 - Backup system ($25,000), Council laptops ($6,000), Wireless network ($30,000) 2021 - IT infrastructure upgrade ($50,000), Laserfiche upgrade ($15,000) 2022 - Squad camera storage ($40,000), Microsoft server ($25,000), IT infrastructure upgrade ($150,000), Virus software ($20,000) 2023 - Security camera system ($60,000) Justification Annual replacement and upgrade of information technology software/hardware. ExpendituresTotal 20192020202120222023 Software/Hardware 41,45061,00065,000235,00060,000462,450 41,45061,00065,000235,00060,000462,450 Total Funding SourcesTotal 20192020202120222023 Capital Outlay Reserve 41,45061,00065,000235,00060,000462,450 41,45061,00065,000235,00060,000462,450 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 45 20192023 thru Capital Improvement Plan Technology/Communications Department City of Elk River, Minnesota Building Offical Contact Technology Type Project # TC-03 Useful Life7 years Project Name Permit/Plan Review Software Technology/Communiciations Category Description Permit/Inspection/Plan Review Software Justification Transition to electronic plan review system with ultimate goal of eliminating paper plan submissions processes to improve efficiency and public access. ExpendituresTotal 20192020202120222023 Software/Hardware 80,00080,000 80,00080,000 Total Funding Sources20192020202120222023Total Capital Outlay Reserve 80,00080,000 80,00080,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 46 20192023 thru Capital Improvement Plan Infrastructure Improvements Department City of Elk River, Minnesota Environmental Coordinator Contact Study Type Project # TP-02 Useful LifeUnassigned Project Name Lake Orono Dredging Study Unassigned Category Description Environmental assessment study for the Lake Orono dredging project Justification ExpendituresTotal 20192020202120222023 Planning/Design 30,00030,000 30,00030,000 Total Funding Sources20192020202120222023Total GRE Reserve 30,00030,000 30,00030,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 47 20192023 thru Capital Improvement Plan Sewer Department Department City of Elk River, Minnesota Chief Wastewater Operator Contact Equipment Type Project # WW-12 Useful Life10 years Project Name Sewer Equipment Equipment Category Description Hwy 169 Lift Station Panel Justification ExpendituresTotal 20192020202120222023 Equipment 58,00058,000 58,00058,000 Total Funding Sources20192020202120222023Total Sewer Fund 58,00058,000 58,00058,000 Total 2019-2023 CAPITAL IMPROVEMENT PLANPage 48 2019 Equipment Purchases Unit #DispositionEst. Cost No.Old DescriptionDepartmentNew Vehicle Description 14211999 Ford Sterling Tender #1AuctionFire - OperationsTender$285,000 26062014 Ford Interceptor SUV#660-PolicePolice - Patrol2019 Ford Interceptor SUV & setup$57,700 36152014 Ford Interceptor SUV#729-ParksPolice - Patrol2019 Ford Interceptor SUV & setup$57,700 43132003 Case LoaderAuctionPW - StreetsLoader$225,000 52472001 Sterling Dump TruckAuctionPW - StreetsDump Truck$250,000 6Admin - PoolElectric Vehicle Lease$3,600 TOTAL $879,000