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09-25-2018 LIB MIN Elk ID „� Meeting of the Elk River Public Library Board River Held at Elk River Public Library Tuesday, September 25, 2018 Members Present: Chair Mick Stoffers, Commissioners Mary Eberley,Rita Dreissig,Willie Jackson, and Mary Keifenheim Members Absent: None Council liaison: Council Member Nate Ovall Staff Present: Branch Canter,Patron Services Supervisor—GRRL Robbie Schake,Library Services Coordinator- GRRL Dawn Larson,Recording Secretary,City of Elk River I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Public Library Board was called to order at 5:26 pm by Chair Stoffers. • 2. Consider September 25, 2018, Agenda Moved by Commissioner Keifenheim and seconded by Commissioner Eberley to approve the September 25,2018, agenda as submitted. Motion carried 5-0. 3. Consent Agenda 3.1 Secretary's Report • July 24,2018 Meeting Minutes 3.2 Treasurer's Report • July and August 2018 Revenue and Expense Reports Moved by Commissioner Keifenheim and seconded by Commissioner Eberley to approve the Consent Agenda. Motion carried 5-0. 4. Open Forum IIINo one appeared for Open Forum. Elk River Public Library Board Page 2 July 24,2018 111 5. General Business 5.1 New Business 5.1. a Discussion on Replacement of Outdoor Ashtray ■ Ms. Schake explained the ashtray broke during the moving process. Currently there is no smoking in front of city buildings. She stated Tim Sevcik,Streets and Park Maintenance Superintendent, sent her a photo example of a new ashtray that could be purchased. Commissioner Keifenheim asked if the"No Smoking"rule was for both building and grounds. Commissioner Eberley stated yes. Commissioner Keifenheim brought up that if people are smoking and walk up to the building and there is no dispenser the person may throw the butt on the ground. Ms. Schake stated there haven't been any complaints from patrons about missing the ashtray. Commissioner Dreissig suggested they give it a trial run until spring. Ms. Schake stated the approximate cost of a new ashtray would be$400-450. Commissioner Eberley asked Councilmember Ovall if there was an ashtray in front of city hall. He stated he wasn't sure. Ms. Canter stated the ashtray in the garden area at the St. Cloud Library had people hanging out around it and the City of St. Cloud made it a"No Smoking" zone. Ms. Schake stated she thought city ordinance barred smoking within a certain distance of city buildings. Councilmember Ova11 stated he believed it was in city ordinance. Moved by Commissioner Keifenheim and seconded by Commissioner Eberley to wait 6 months to replace the ashtray and consider if there are debris and complaints during the time it is missing. Motion carried 5-0. 5.2 Old Business 5.2. a Update on Patio Furniture Ms. Schake stated the replacement furniture has been installed. Commissioner Keifenheim stated it looks great. Commissioner Dreissig suggested waiting on purchasing a third table which had been discussed at the last meeting. Commissioner Jackson asked if the tables are weather proof or need to be stored in winter. Ms. Schake stated they are weatherproof. It was noted Mr. Sevcik's staff took the old furniture to use somewhere else or to sell. The library kept two of the old table sets, one for the library entryway and the other at the back of the library for staff to sit at during lunches etc. 5.3 Library Grounds Report ■ No discussion. 5.4 Building Maintenance Report ■ No discussion. 5.5 Library Zones Report I RC NATURE Elk River Public Library Board Page 3 July 24,2018 111 5.5. a Various Chair Stoffers asked for an update on the LED lights, the beam and the windows. Ms. Schake stated there isn't an update at this time regarding the lighting,the beam was painted,and the windows hadn't been resealed. Chair Stoffers also asked if there were any issues with the roof by the fireplace. Ms. Schake stated she asked staff about it and didn't hear back on any issues. Commissioner Jackson stated the Zone 2 issues no longer exist and should be removed from the zone report. 5.5. b Upholstery Items • Chair Stoffers asked for an update on the caterpillar upholstery noting she gave Colbath Upholstery Ms. Schake's business card three weeks ago. Ms. Schake stated she hadn't heard anything back yet. 5.6 City Council Report • Councilmember Ovall stated the council has been reviewing budgets the past few months noting Ms. Schake presented her budget report to Council at one of the meetings. He stated Councilmember Jerry Olsen commented on how much he liked the furniture and he is happy that the parking lot has been full at the library. The Council didn't have many questions about the 2019 library budget. IP5.7 Patron Services Supervisors Report • Ms. Canter presented her staff report. She explained the library Services and Technology Act grant. Commissioner Eberley asked how this affects the library. Ms. Canter explained it could include staff training for conversation circles and pop up libraries at places like churches and schools to help explain library programs. She further stated the Great River Regional library will be posted a position for a regional Bi-lingual Cultural Navigator. The training will include cultural expectations of library lending and teaching people how the library works. The grant will include training for ways to provide childcare for adult basic education and career services. Ms. Canter stated the training for staff will be helpful. Ms. Schake explained how St. Cloud is often a pioneer location for starting programs and then they spread out to other libraries. It was noted the grant is $89,653 and funding will go towards the salary of the Cultural Navigator and additional staff. There will be some staffing and some technology components. • It was noted the Collection Development used to be 60% and now is 55%,: 25% for programs, and 20% for marketing. Elk River is also spending money on popular juvenile series books and coding programs for kids. Ms. Canter stated the library can keep these programs if they keep getting donations. Chair Eberley stated 100% of the board should IIIbe involved in the annual appeal. PPO . EREO BY NATURE Elk River Public Library Board Page 4 July 24,2018 • ■ September 15-22 was "Fines Forgiveness Week". Ms. Canter reported that$42,244 worth of fines was waived for 3,745 patrons in the region and$1,871 in fines was waived for 252 people in Elk River. It was noted the goal of this promotion was to get people back into the library. Staff was asked to attempt to renew accounts and 113 didn't renew. Fines all the way back to 1995 were waived and included 250 kids. Ms. Schake stated she had a person come in who had held onto his book for a very long time. Ms. Canter stated one family had almost$1,000 in fees waived. 5.8 Library Services Coordinator Report ■ Ms. Schake presented her staff report. She noted the following: Summer reading program was a success with approximately 200 participants over last year's numbers. Due to an anonymous donor they were able to give away about 500 books. This summer library staff participated at the farmers market and did the Brain Games program at Guardian Angels. Staff was recently contacted by the new Elk River Senior Living Facility. The $1,000 mini grant mentioned in Ms. Canter's report will be spent in the STEM area. There is great participation in those areas. Legos and snap circuit hours are STEM (Science, • Technology,Engineering,and Mathematics) related. Kids get to come in and explore. The library provides some suggestion cards but it is mostly imagination based. Staff noted GRRL has two new coding kits and a Coda pillar. Commissioner Eberley asked how the library is advertising these programs. Ms. Schake reviewed some marketing tactics, such as fliers,website,posters, Facebook etc.As far as teens and tweens go,they had about 500 entries in the Harry Potter trivia contest. ■ The new library cards have been released. The two top winners are from Elk River.The new cards are $1 to replace if patrons want to give up their old bar code. 5.9 GRRL Trustee Report There was no report 6. Adjournment Moved by Commissioner Keifenheim and seconded by Commissioner Dreissig to adjourn the meeting. Motion carried 5-0. The meeting adjourned at 6:21pm. Minutes submitted by Dawn Larson. r P�® � EAEI 1 Elk River Public Library Board Page 5 July 24,2018 • Tina Allard, City Clerk Arty l • k Stoffers, • • _ PvOWERER IT [NATURE