Loading...
5.5. LIBSR 11-27-2018 Library Zones Report 5.5 Elk River Public Library Board The Library Board serves in an.advisory capacity to City of Elk River for issues related to the Elk River Public Library groundr,the physical building and interior fixtures. The city is responsible for scheduling and coordinating all work to be completerL Updated for November r. Assigned - 1Pr To Zone 1 Mary K. Entrance;butterfly garden;windmill, prairie grass;rain garden in • Butterfly Garden weeded:The parking lot,planter boxes for Master Gardeners summer butterfly garden is maintained by gardening program the master gardeners,staff has weeded them a few times,but the library may want to reach out to the master gardeners about maintaining this better. Another option is for the library to solicit the assistance from the Adopt-a- Park volunteers for the property. Weeding landscape beds and general grounds clean- up are common activities conducted by these types of rou. Zone 2 Willie Front door,front garden,concrete pathways, patio,flag • Pavers in front of building need turnaround to be replaced: Staff did conduct replacements of the pavers that were chipped and broken earlier this spring as well as resetting the pavers at the concrete/paver transition areas. I checked the site out today and it looks like there are 5 more pavers that the surfaces have chipped again. We will have someone in the next couple of days go out there and replace those as well. This may become an ongoing issue over the next several years as these pavers are beginning to age and with the salt usage to keep them safe for walking in the winter they will continue to degrade Zone 3 Mary E. Rain garden, book drop turnaround,employee parking lot;being • Clean out the flower beds by the a good neighbor drive thru backdrop and the front of the building and add new mulch: iese beds are maintained every two weeks as part of our schedule. In addition, the shrubs in these areas were trimmed back about a month N:\Departments\Parks and Recreation\Library\Library Board\Agenda's,Minutes,Packets\Agenda Packet Docs\2018\2018-11-27\5.5 Library Zones Report November Meeting.docx Library Zones Report 5.5 Elk River Public Library Board Zone Assigned Specifics To ago.Additionally, all of the landscaping at the library has been re-mulched twice this summer. Mulch is a biodegradable wood product that will always break down and get bleached from the sun. Generally we would only top dress the mulch once per year so we have already gone. above and beyond standard maintenance practices. They wil receive a fresh coat of mulch 2019. Zone 4 Mick Being a good neighbor,grass&rock areas Spruce tree's In the back of the building need to be replaced: i ric spruce trees in the back of ie building that were removed last fall will not be replaced. These trees were removed because they had overgrown their location and would soon be causing structural issues for the back sidewalk and parking lot area. Additionally,these trees inhibited snow removal around the grounds. This was discussed at a previous meeting and was the reasc we .d them Put in fill over the roof drainage trench in the back of the building This is ultim,. ,y a design issue gave addressed this area several times throughout the summer,the downspout was just not designed properly for the volume of water flow it puts on the ground. We will install some addition granite rock over the area expanding upon the work that has already been done there to hopefully prevent continual washouts from occur Put new mulch around the trees in the back of the building The city has discontinued t practice of mulching around trees. This practice has been found to be the leading cause of girdling roots vi ov mr y resul N:\Departments\Parks and Recreation\Libra ry\Library Board\Agenda's,Minutes,Packets\Agenda Packet Docs\2018\2018-11-27\5.5 Library Zones Report November Meeting.docx Library Zones Report 5.5 Elk River Public Library Board Zone ' Assigned Zone Issue To :4 death of the a or failure ;he tree during wind storms. The spruce trees that fell over during 2017's storm were perfect examples of this as the entire root mass was contained completely under the mulched rings thus leaving the tree susceptible to toppling in a strong wind event. Zone 5 Rain garden, interior and exterior building maintenance, interior • Re-seal windows on back of Ell furniture and shelving building,Check roofing over the fireplace area CIP ITEMS IN PROCESS 1. LED Lighting in parking lot—funded;Building Maintenance is working with the vendors to get the work PRIORITY CIP ITEMS 1. New projector for community room($9240.17 Schake has included in 2019 budget) 2. New armless computer chairs in the Computer Area '2280-2500 Schake has included in 2019 budget) 3. Caterpillar upholstery and chairs replaced in Children's area ($900-$1000 Schake has included in 2019 budget) 4. Reupholster cushions in the window seat in Teen area ` -hake has included in 2019 budget) CIP ITEMS IDENTIFIED BUT NOT RANKED FOR PRIORITY 1. More comfortable chairs or comfortable flooring in the Children's area cave 2. Cork floors replaced in the Teen area 3. New rug in Fiction lounge 4. New shelving units(or check for warranty) in Teen area 5. New DVD shelving units or hardware to anchor shelves together(tip over easily) 5. Diamond plated sheets(or something like that)installed on numerous walls in the Staff Area to protect the walls from cart damage /4/18:Reported to Gary Lore,Building Maintenance Super in case he want_ ;rywaii Oar Not a high priority to the Board because it is out of public view.) 6. New hand dryers installed-done,urinals in some or all of the unisex bathrooms.(3/27/18:On hold at this time per h mation, „at meeting from Gary Lore,Building Maintenance Supervisor.) NOTE:At such time the board votes for a new item or for an improvement,the Board takes it to Robbie Schake,Robbie takes it to Michael Hecker and Michael Hecker forwards to the appropriate city staff for remediation or recommendation. N:\Departments\Parks and Recreation\Library\Library Board\Agenda's,Minutes,Packets\Agenda Packet Docs\2018\2018-11-27\5.5 Library Zones Report November Meeting.docx