5.17 SR 12-18-1995**ITEM 5.17**
MEMORANDUM
vel TO: Mayor and City Council
FROM: Pat Klaers - City Admitrator
DATE: December 18, 1995
SUBJECT: Community Recreation Update
Neither Councilmember Holmgren, who is our City Representative on the
Community Recreation Board, nor I could attend the Monday, December 11,
1995, Community Recreation Board meeting. There was no quorum present
for this meeting, so no official business took place.
Attached for your review is the Community Recreation Board 12/11/95
agenda, agenda detail page, the November 13, 1995 minutes, and the
November/December staff report - all of which was scheduled to be discussed
last week at the Community Recreation Board meeting. This item is on the
Council agenda as an update, but is listed as a consent agenda item;
however, Councilmember Holmgren and I would be happy to try to answer
any questions that the Council may have regarding current Community
Recreation activities.
13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • (612) 441-7420 • Fax: (612) 441-7425
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11/17/95
COMMUNITY RECREATION BOARD
Minutes Fr: 11/13/95
Attendance: J. Asfahl- Comm. Rec., R. Black - City of Otsego, T. McCrossan - Hassan Township,
Sandy Borders - City of Dayton, Pat Klaers - City of Elk River, C. McNaughton-Commers - Comm.
Ed., Chris Majcin- Student Intern
Communities absent: Zimmerman, Livonia, ISD 728, Rogers
Chair - Ron Black called the meeting to order at 12:OOpm.
A. Routine matters:
1.) Approval of past minutes: Motion Carried.
2.) Agenda changes/additions: Pat Klaers would like future discussion of the Community Festival that
was recently determined to be no longer held.
3.) Staff Reports:
JA handed out the report and reviewed all items. (Copy is enclosed with these minutes). JA
mentioned that all future reports will be similar in concept and will arrive with your agenda so that all
will have a chance to review and comment.
B. Items of Information / Discussion:
B.1) '96 Budget Update: JA reported that Livonia will participate in '96. JA also reported that Dayton
is excited about opportunities that exist for our program to begin serving them locally.
JA also reported that the budget committee will be meeting to make the necessary budget
amendments and to begin discussion on development of a fund balance policy. JA will set this
meeting.
JA also suggested that the personnel committee meet to determine the benefits package for the
secretarial position. JA will set this meeting.
B. 2) Overview of '96 Goals: JA reviewed the list as presented with your meeting agenda
information. JA also added that development of an improved participant / residency record keeping
system is being worked on.
B 3) Review / Discuss Recreation Program development parameters: Tabled.
Motion at 1:15 pm to adjourn by T. McCrossan, seconded by S. Slater. Motion carried.
Respectfully Submitted,
Next Meeting to take place on: Monday December 11, 1995 - 11:45. Location to be
determined. The new "Natures Hideaway" was suggested.
12/5/95
November / December '95
Community Recreation Board
Staff Report
Programming:
- Current / Recent Activities: Mens VB, Women's VB, Sr. High Intramural VB, Open Gyms, Indoor
Walking, Open Weight Room, Special open gyms on non -school days.
The Winter / Spring brochure goes to print on Dec. 6th and will be delivered on Dec. 27th. The
recently past weeks have been busy planning.
A sampling of activities planned are : skating lessons, gymnastics, open gyms, numerous special
events, non school day activities, intramural basketball ( for Jr. & Sr. High ), adult volleyball, adult
basketball, youth volleyball, cheerleading clinic, youth down hill skiing, pillow polo, "Start Smart".
Several are new offerings!
We have also been instrumental in working with Henry Sandbulte (a Dayton Park and Recreation
Commissioner) to organize an intramural basketball program for the Dayton area. We will also be
doing some "cross scheduling".
We also supervise skating rink warming house staff for the following communities: Otsego, Elk River
(2 sites), and Dayton. The warming houses will be opening soon. In the process of hiring, training,
and scheduling supervision.
Miscellaneous Updates:
- Youth Needs: As reported last month as well, The Elk River Mayor, is interested in having the
Community Recreation Board program work with the Community Youth Task Force (Rita Johnson),
and Pam Black (a teen program specialist with Comm. Ed. ) to develop a plan to increase
opportunities for teens ( specifically grades 7-9). The mayor also asked us to consider how other
community organizations could support these same efforts as well. ( not necessarily in the form of
only funding, but human resources as well). The Mayor would like to hear our proposal the first part
of 1996.
- Youth Association Co-op This group involves representatives from Youth Baseball, Youth Soccer,
and Girls Youth Softball ( outdoor programs ). JA has arranged for this group to meet with the Elk
River Park Commission for the purpose of providing input to determine what types of fields should be
a part of the planned development scheduled for construction to begin in spring of 1996.
JA has also helped them to coordinate their registration plans.
- Oak Knoll Maintenance agreement: Oak Knoll athletic complex was developed in cooperation by
ISD 728 and t`.e city of Elk River. Maintenance responsibilities have been unclear and have lead to
some frustration. It was reported last month that JA was soon to be meeting with Mike Hanlon (ISD
728 Athletic Director) to clarify the understanding. We met on Dec. 5th and have worked through
most of the issues. This understanding and communication will continually need to be worked on.
-Office Changes: We are nearly settled. Some signage, and other minor details still in progress.
- JA supervision change: JA has met with Ron Black and Phyliss Boedigheimer to discuss her nev
role, relationship, and communication process between her and JA, and the Recreation Board. Tines
was also spent discussing various aspects of our program. Phyliss has a very good understanding of
our objectives and is also very familiar with community based recreation programs from her
experience with the city of Champlin.
- Intem: Chris Maicin: Has completed his work with us on Dec. 8th. The following tasks/ projects were
his focus: field and planned development inventory, residency identification system, (still needs some
work ) personnel guideline / orientation manual, marketing data base, tri -fold brochure.
I have also asked Chris to write a report on his experience with us. I will share that report when
available.
- Misc. Projects:
- Slide show presentation is in development. Plan to present it at our January meeting and to :"take
on the road". This will also be an opportune time to "polish" our message about all benefactors of our
work and responsibilities and the value it all provides to the community
- More consistent use of Community Newsletters, and development of our own newsletter.
" Please also see the two attached items that JA will be responding to accordingly.