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01-14-1998 PR MIN e MEETING OF THE ELK RIVER PARK AND RECREATION COMMISSION HELD AT THE ELK RIVER CITY HALL WEDNESDAY, JANUARY 14, 1998 Members Present: Chair Anderson, Commissioners Olson, Dave Anderson, Kuester, Westrum and Peterson. Commissioner Westrum arrived at 7: 12 p.m. Commissioner Huberty arrived at 8: 15 p.m. Members Absent: None Staff Present: Phil Hals, Street/Park Superintendent, Debbie Huebner, Recording Secretary Also Present: Council member Daryl Thompson: Jeff Asfahl, Community Recreation Director 1. Call Meetina To Order. Pursuant to due call and notice thereof, the meeting of the Elk River Park and Recreation Commission was called to order at 7:00 p.m. by Chair Anderson. e 2. ConsidEmlll4/98 Park & Recreation Commission Aaenda COMMISSIONER OLSON MOVED TO APPROVE THE JANUARY 14,1998, PARK & RECREATION AGENDA WITH THE FOLLOWING ADDITIONS: - ITEM 90. - ELECT CHAIR AND VICE CHAIR COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 6-0. 3. C()nsiderMinutesof12/9/97. Park & Recreation Commission . Meetina COMMISSIONER OLSON MOVED APPROVAL OF THE DECEMBER 9, 1997, PARK AND RECREATION COMMISSION MEETING MINUTES WITH THE FOLLOWING CHANGES: ITEM 6.2. - LEAVE OUT "JOINT PARK & RECREATION COMMISSION" IN ITEM TITLE ITEM 5.2. - LINE OUT OF ORDER COMMISSIONER ANDERSON SECONDED THE MOTION. THE MOTION 6-0. 4. Introduction of New Member - Duane Peterson Chair Anderson introduced Duane Peterson to the Park and Recreation Commissioners. Duane will fill the vacancy on the Commission left by Rolf Anderson and his term will expire December 31. 2000. e Park & Recreation Commission Minutes January 14, 1998 Page 2 e Councilmember Thompson questioned the status of the anticipated park bond referendum. He expressed support to move forward as quickly as possible with preparations. Councilmember Thompson felt the Chamber of Commerce should be involved in promoting support for the referendum. Chair Anderson indicated the Park & Recreation Commission has discussed presenting the referendum at the general election this fall. Commissioner Kuester explained the details need to be worked out for a complete package to be presented to the voters. Chair Anderson indicated there is support in the community for a pool and/or wet playground and a decision must be made whether or not to include a pool and what type of pool. Chair Anderson noted Phil Hals has done research on various types of pools and water playgrounds. Council member Thompson suggested the Park & Recreation Commission and staff meet with the Council in a work session to plan for the referendum. 6.1 Richard Fredericksen ReauestforAdministrativeSubdivision . Phil referred the Commissioners to the staff report for the following information: Richard Fredericksen has requested an administrative subdivision to subdivide 57 acre farmstead into two lots: a 4 acre lot containing the house and farm buildings. and a 53 acre lot consisting of fields. The property is located on County Road 33, west of the intersection with County Road 1. There are no parks or trails identified for this property: however. a snowmobile trail is identified along the north side of County Road 33. e COMMISSIONER WESTRUM MOVED TO ACCEPT A CASH PAYMENT IN ORDER TO MEET PARK DEDICATION REQUIREMENTS FOR THE FREDERICKSON ADMINISTRATIVE SUBDIVISION. CASE NO. AS 97-8. COMMISSIONER ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. 6.2. Elk River MuniciDalutilities Reduest for Administrative Subdivision Phil referred the Commissioners to the staff report for the following information: Elk River Municipal Utilities has requested an administrative subdivision in order to create a 1.2:!: acre lot for a well. filtering plant, backwash seepage pond and future water tower site. The property is located just north of Meadowvale Elementary School and immediately west of the city trail. Access to the property will need to be provided for general maintenance and inspection of the facilities to be constructed. Phil indicated Elk River Municipal Utilities has been informed they are responsible for the cost of a thicker section of blacktop on the trail to accommodate the heavy truck traffic which will be using the site. Staff recommends a cash payment for one single family lot unit to satisfy park dedication requirements. e COMMISSIONER ANDERSON MOVED TO WAIVE THE PARK DEDICATION FEE ELK RIVER MUNICIPAL UTILITIES FOR ONE SINGLE FAMILY LOT ($650.00) FOR THEIR ADMINISTRATIVE SUBDIVISION REQUEST (CASE NO. AS 97-9). IN CONSIDERATION OF THE MUTUAL COOPERATION BETWEEN MUNICIPAL ENTITIES. FURTHER, COMMISSIONER ANDERSON MOVED TO REQUEST THAT ELK RIVER MUNICIPAL UTILITIES UTILZE THE OPPORTUNITY FOR A LONG TERM ACCESS IF AND WHEN THE Park & Recreation Commission Minutes January 14. 1998 Page 3 e PROPERTY TO THE WEST IS DEVELOPED. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. Discussion-. Park ofthe Month 9. Phil Hats presented a proposal for the Commissioners to become more actively involved in the design of undeveloped parks. Phil explained staff would work with the planning intern to generate a scale drawing for each of the parks, and the Commissioners could use "cut outs" of various equipment and courts such as volleyball and basketball courts, playground equipment. etc. to visualize what amenities would fit on a particular park site. Chair Anderson will provide a list of parks, and Commissioner Dave Anderson will come up list of amenities and priorities for park development for the February Park & Recreation meeting. 10. Staff Updates a. Parker Elementary Reauest Phil Hals presented a request from the Parker Elementary Parent-Teacher Organization for assistance in funding new playground equipment. Estimated project cost is $30,000 and $20,000 has already been raised. e COMMISSIONER OLSON MOVED TO RECOMMEND THE CITY CONTRIBUTE TO THE COST OF THE PLAYGROUND EQUIPMENT FOR THE LINCOLN/PARKER ELEMENTARY SCHOOL CAMPUS AT A COST NOT TO EXCEED $3,000, IN CONSIDERATION OF THE FACT THE PLAYGROUND IS USED BY THE COMMUNITY AS A NEIGHBORHOOD PARK SITE. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 7-1. COMMISSIONER ANDERSON OPPOSED. b. Applications for Grants! Aid Phil Hals asked the Commissioners for comments regarding the grant applications for 1998. Phil indicated he plans to resubmit the request for $98,000 to construct 12,000 feet of bike trails in Woodland Park, plus several "spur" trails. Also, a request will be submitted for funding a trail connection from Co. Road 33 to Oak Knoll and a cross connection to Jackson. c. Commissioner Anderson - Ski Race Commissioner Anderson noted the proposed ski race was canceled due to lack of snow. Approximately 70 people registered for the event and a significant number of individuals showed up to register the day of the event. He indicated they would try to schedule a race again next year. 9.2. Electionof1998 Park ahd. Recreation Commission . Chair and Vice Chair e COMMISSIONER KUESTER MOVED TO APPOINT DANA ANDERSON AS CHAIR OF THE PARK AND RECREATION COMMISSION FOR 1998. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 7-0-1. CHAIR ANDERSON ABSTAINED. Pork & Recreation Commission Minutes January 14. 1998 Page 4 e COMMISSIONER OLSON MOVED TO APPOINT LANA HUBERTY VICE CHAIR OF THE PARK AND RECREATION FOR 1998. CHAIR ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 7-0-1. COMMISSIONER HUBERTY ABSTAINED. 7. Uodate -Community Recreation ... Jeff Asfahl updated the Commission on the following issues as referred to in his memo to the Commission dated January 8. 1998: -Mighty Kids Grant Applications -Former Prairie House Restaurant site -BMX site interest -Minnesota Legislature - 1998 Bonding Bill for Youth Initiatives -Youth Athletic Complex Policy Draft 8. Discussion - Set Meetina Date for Februarv Commissioner Kuester reviewed a draft mission statement and rules of procedures for the Park and Recreation Commission. e The regular February meeting of the Park and Recreation Commission scheduled for Wednesday, February 11, 1998, at 7:00 p.m. will be conducted as a planning session and will last 2-1/2 to 3 hours. At the meeting a Mission Statement. Rules of Procedure and 1998 Goals will be discussed and approved. A Special Meeting of the Park and Recreation Commission will be held on Wednesday, February 18, 1998, at 6 p.m.. to meet with Decision Resources. and regular February Park and Recreation Commission business will be considered after the meeting with Decision Resources. Commissioner Madsen left the meeting at this time (9:05 p.m.) 1 1. Other Business Discussion of expenses for grooming the ski trails will be added to the February 18th Park and Recreation Commission agenda. Also. discussion of a BMX Site will be placed on the February 18th agenda. 10. Adiournment There being no further business. COMMISSIONER ANDERSON MOVED TO ADJOURN THE MEETING. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. The meeting of the Elk River Park & Recreation Commission adjourned at 9:15 p.m. e ZJZiU~d Debbie Huebner Recording Secretary