4.1. DRAFT HRA MINUTES 01-07-2019
Regular Meeting of the Elk River
Housing and Redevelopment Authority
Held at the Elk River City Hall
Monday, December 3, 2018
Members Present: Chair Larry Toth, Commissioners Denny Chuba, Michelle Eder, Louise
Kuester, and Nate Ovall
Members Absent: None
Staff Present: Economic Development Director Amanda Othoudt and Sr. Administrative
Assistant/Recording Secretary Jennifer Green
1. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Housing and
Redevelopment Authority was called to order at 5:30 p.m. by Chair Toth.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Consider 12/03/2018 Agenda
Motion by Commissioner Chuba and seconded by Commissioner Eder to approve
the December 3, 2018, HRA agenda.
Motion carried 5-0.
4. Consent Agenda
Moved by Commissioner Eder and seconded by Commissioner Kuester to approve
the December 3, 2018, consent agenda as follows:
4.1 November 5, 2018, Regular meeting minutes.
4.2 Check Register.
4.3 Balance Sheet.
4.4 Revenues and Expenditures report.
Motion carried 5-0.
Housing and Redevelopment Minutes Page 2
December 3, 2018
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5. Open Forum
No one appeared for Open Forum.
6. Public Hearings
There were no public hearings.
7.1 HRA Rehabilitation Program Update
Ms. Othoudt presented the staff report.
Chair Toth asked about the status of expanding the targeted area to include the Urban
Services District.
Ms. Othoudt explained that the HRA will further discuss this rehabilitation program during
tonight’s work session.
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The HRA recessed the meeting at 5:35 p.m. and reconvened into work session at 5:42 p.m.
8.1 HRA Housing Rehabilitation Loan Program Administrative Agreement with
CMHP
Ms. Othoudt presented the staff report. She outlined and discussed each of the major
changes to CMHP’s administration agreement. She indicated because of the increase is costs
to manage and administer the internally-funded Elk River housing program, she felt it was
time to look for an alternative organization to manage this program. She researched and
found other cities using the Center for Energy and Environment (CEE), administering a
revolving loan fund for Minnesota cities for over 15 years. She stated they work with many
cities in the metro area and are trying to branch out into the greater metro area. She
distributed documents of comparison of costs between the two companies for administering
a $25,000 loan, along with an email from Jim Hasnik, Director of Lending Services with the
CEE, along with their proposed loan documents.
She discussed concerns with expanding the housing project area into the Urban Services
District if the HRA would consider changing the loan administrator. She can do more
research but she wasn’t finding many other entities take on this type of project.
The HRA discussed the differences between CMHP and CEE:
-CMHP has virtually no loan application standards
-CMHP works directly with the general contractor and sub-contractors; CEE
requests the applicant is responsible to obtain bids from contractors but CEE will
vet those contactors to make sure their reputable
-CEE doesn’t require a lead paint risk assessment as it’s a federal obligation and the
city isn’t required to get an assessment as we don’t use federal dollars
Housing and Redevelopment Minutes Page 3
December 3, 2018
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-CEE can set up this loan program in two to three weeks
-CEE requires TRID and an estimate and closing agreement; CMHP doesn’t require
-Loan accounting can be administered by CEE which will create less work for our
Finance Department
-CEE pulls a credit report and requires an O&E
-CEE promotes the state energy programs such as solar energy, FHMA, apply on
line.
-CEE is funded by partnership between other organizations.
-CEE Initial setup fee is $1500 with annual fee of $500
The HRA’s contract with CMHP expires on January 1, 2019. The HRA discussed allowing a
lapse between CMHP to determine if there was a program that would better fit the HRA
and residents.
It was the consensus of the commission to allow the CMHP contact to lapse and have staff
contact the other cities and asking their opinion and what their satisfaction is for CEE to
administer these loans, how many average loans per year. CEE will present their program at
the January 7, 2019, HRA meeting. The CMHP contract would lapse and no loans will be
approved in January.
8.2 HRA Housing Rehabilitation Loan Program Policy
It was the consensus of the HRA to table this item as the contract with CMHP will lapse and
another loan administrator will be used.
9. Adjournment
Chair Toth adjourned the meeting at 6:21 p.m.
Minutes prepared by Jennifer Green.
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Tina Allard, City Clerk
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Larry Toth, Chair
Housing & Redevelopment Authority