4.2. ERMUSR 01-08-2019 Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
ERMU Commission Troy Adams, P.E.—General Manager
MEETING DATE: AGENDA ITEM NUMBER:
January 8, 2019 4.2
SUBJECT:
Compliance Monitoring Report—Employee Safety Manual
ACTION REQUESTED:
No action required.
BACKGROUND:
In August 2017,the commission adopted a comprehensive manual of governance policies based
on the Carver Model of governance. Included in those governance policies is Governance Policy
G.4f Employee Interests which is attached for reference. This policy notes in statement#2 that
"the General Manager shall not operate without an Employee Safety Manual."
DISCUSSION:
In compliance with Governance Policy G.4f Employee Interests statement#2, ERMU uses the
American Public Power Association Safety Manual 16`h Edition. This manual is issued to or
made available to all employees. The employees sign a document of acknowledgement and
receipt.
This safety manual is an integral part of the ERMU safety program which includes additional
safety policies,procedures, rules,programs, and required safety trainings.
ATTACHMENT:
• ERMU Governance Policy— G.4f—Employee Interests
• Safety Manual Acknowledgment and Receipt Form
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Elk River
Municipal Utilities COMMISSION POLICY
Section: Category:
Governance Delegation to Management Policies
Policy Reference: Policy Title:
G.4f Employee Interests
PURPOSE:
With this policy,the Commission sets forth its expectations for the General Manager concerning
the employment, termination of employment, management, compensation and treatment of
employees.
POLICY:
In all ERMU interactions with and among the employees of ERMU,the General Manager
shall not intentionally allow situations,processes, actions, behaviors or attitudes that are
unsafe, illegal, undignified, inattentive or unresponsive to employee needs or requests, or
otherwise in conflict with the organizational values advocated by the Commission. (See
Organizational Values Policy).
Consistent with this general statement:
1. The General Manager shall not allow ERMU management or the Commission to be
inadequately informed about,or fail to exercise reasonable judgment and discretion regarding
appropriate and timely action on,any issue of material significance concerning employee
safety and health,performance, satisfaction and morale, or employment policies and
processes.
2. The General Manager shall not operate without an Employee Safety Manual.
3. The General Manager shall not operate without proactive management support for a safety
culture that includes expected compliance with the Safety Manual,participation in
ongoing safety training, consistent use of safe work practices and personal protective
equipment, reporting of unsafe conditions and safety incidents/near misses, and
accountabilities for safety at the organizational,work group, and individual level.
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ERMU Commission Policy—G.4f Employee Interests
4. The General Manager shall not operate without documented employment policies,
processes, and practices that have been adopted by the Commission and communicated to
employees in the form of an ERMU Employee Handbook.
5. The General Manager shall exercise reasonable judgment and discretion to avoid operating
ERMU in material contravention of the Commission-approved employment policies,
processes, and practices or any applicable employment law or regulation.
6. The General Manager shall adopt a reasonable process for notifying employees of material
changes to the ERMU Employee Handbook and other applicable employee policies.
7. The General Manager shall adopt a reasonable process for conducting and documenting
annual employee performance planning and evaluation in a manner consistent with the
nature of each employee's duties.
8. Within the financial limitations of the budget approved by the Commission, the General
Manager shall provide employees with safe working conditions, adequate facilities and
equipment, and other support needed to enable high levels of employee performance,job
satisfaction, and career development.
9. The General Manager shall not use methods of collecting, reviewing,transmitting, or
storing employee information that fail to protect the information against improper access
and use, damage or loss, or unauthorized destruction.
POLICY HISTORY:
Adopted August 8, 2017
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4'
RELIABLE
Elk River . RP3 PUBUC
Municipal Utilities powst
PROVIDER
RECEIPT AND ACKNOWLEDGMENT
OF
SAFETY MANUAL
By signing this receipt: I acknowledge that I have received or have access to the American Public Power
Association Safety Manual 16th Edition;and
That this safety manual shall supersede and replace all previously-issued safety manuals;and
That this safety manual is an integral part of the Elk River Municipal Utilities safety program; and
That Elk River Municipal Utilities has additional safety policies, procedures, rules, programs,and
required safety trainings that are not included in this safety manual;and
That it is my responsibility to read,study, and abide by these safety rules and work procedures and
other employer policies and procedures as they apply to the duties that I shall perform for Elk River
Municipal Utilities;and
I further understand that failure to abide by these rules may result in discipline, up to and including
termination of my employment.
Print or Type Employee Name
Employee Signature
Date
ERMUMN.COM I 763.441.2020 j 13069 ORONO PARKWAY I PO BOX 430 I ELK RIVER, MN 55330-0430
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