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01-03-1999 PR MIN . . . MEETING OF THE ELK RIVER PARK AND RECREATION COMMISSION HELD AT THE ELK RIVER CITY HALL WEDNESDAY, JANUARY 13, 1999 Members Present: Chair Anderson; Commissioners Dave Anderson, Huberty, Kuester, Olson, Peterson, Westrum and Reitsma Members Absent: None Staff Present: Phil Hals, Street/Park Superintendent Steve Wensman, Planner; Debbie Huebner, Recording Secretary Also Present: Jeff Asfahl. Community Recreation Director 1. Call Meetina To Order Pursuant to due call and notice thereof, the meeting of the Elk River Park and Recreation Commission was called to order at 7:00 p.m. by Chair Anderson. 2. Consider 1 /13/99 Park & Recreation Commission Aqenda COMMISSIONER KUESTER MOVED TO APPROVE THE JANUARY 13,1999, PARK & RECREATION AGENDA WITH THE FOLLOWING ADDITIONS: - ITEM 70. - AMCON PLAT - ITEM 8C. - PARK DEDICATION - ITEM 80. - SNOWMOBILES ON PAVED TRAILS/SNOWMOBILE STUDS - ITEM lOA. - COMMISSIONER ATTENDANCE POLICY - ITEM lOB. - RESIDENCY ISSUE COMMISSIONER DAVE ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 8-0. 3. Consider Minutes of 12/09/98 Park & Recreation Commission Meeting COMMISSIONER PETERSON MOVED APPROVAL OF THE DECEMBER 9, 1999, PARK AND RECREATION COMMISSION MEETING MINUTES. COMMISSIONER WESTRUM SECONDED THE MOTION. THE MOTION CARRIED 8-0. 4. Park & Recreation Commissioner to Attend January Plannina Commission and City Council Meetinas a. 1/19/99 City Council Meeting Chair Dana Anderson will attend the January 19, 1999, City Council meeting in place of Commissioner Reitsma. Park & Recreation Commission Minutes January 13. 1999 Page 2 . b. 1/26/99 Plannina Commission Meetina Commissioner Westrum will attend the January 26, 1999, Planning Commission meeting in place of Commissioner Kuester. 5. Open Mike No one appeared for this item. 6. Elect 1999 Park & Recreation Commission Chair and Vice Chair COMMISSIONER DAVE ANDERSON MOVED TO APPOINT LANA HUBERTY THE PARK & RECREATION COMMISSION CHAIR FOR 1999. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 7-0-1. Commissioner Huberty abstained. COMMISSIONER OLSON MOVED TO APPOINT JOHN KUESTER THE PARK & RECREATION COMMISSION VICE CHAIR FOR 1999. COMMISSIONER PETERSON SECONDED THE MOTION. THE MOTION CARRIED 7-0-1. Commissioner Kuester abstained. 7. Plannina Items 7.a. Star Light Estates . Steve Wensman reviewed the proposal by Art Peterson for preliminary and final plat approval of Star Light Estates. Mr. Peterson proposes to create a single 2.5 acre residential lot with an existing house fronting on Meadowvale Road and a 13.25 acre outlot. He intends to sell the residential lot to his daughter, and to farm the outlot until it is replatted at some point in the future. Staff recommends no cash or park dedication fee since the new lot created is an existing residential use. Park dedication will occur when the outlot is platted for residential., COMMISSIONER KUESTER MOVED TO RECOMMEND NO CASH OR PARK DEDICATION FOR STAR LIGHT ESTATES BE REQUIRED, UNTIL THE OUTLOT IS PLATTED FOR RESIDENTIAL DEVELOPMENT. COMMISSIONER WESTRUM SECONDED THE MOTION. THE MOTION CARRIED 8-0. 7.b. Country Crossing Business Center 2nd Addition Steve Wensman reviewed the proposed Country Crossing Business Center Third Addition business park plat requested by Tony Emmerich of Country Ridge, Inc. The Commissioners had no comment on the plat. 7.c. City Property off 191 Y:z Street - Reauest to Remain Open Space Steve Wensman stated that a letter has been received requesting that the City owned property on 191-1/2 Street become a park. Steve explained that the property is situated between a mini-storage and an apartment building. . Commissioner Dave Anderson indicated that the property is not appropriate for a park and should be sold as residential, but this would not be likely because of the adjacent uses. . . . Park & Recreation Commission Minutes January 13, 1999 Page 3 Phil Hals indicated that the lot could be graded and seeded to make the site more usable as open space. COMMISSIONER DANA ANDERSON MOVED TO REVIEW THE 191 112 STREET CITY PROPERTY THROUGH THE PARK OF THE MONTH PROCESS. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED a-o. 7.d. Amcon Plat Steve Wensman reviewed the Elk River Business Park plat proposed by Amcon. He indicated the location of sidewalks and the connections with the commercial plat proposed by Associated Developers of the Twin Cities, Inc. The Park & Recreation Commissioners indicated they were satisfied with staff's recommendations. Commissioner Dana Anderson suggested that staff negotiate with the property owner on the south side of County Road No. 12 (east of Tyler) for right of way for a trail to Hillside Park. 8. Staff Uodates 8.a. Area Recreation - Jeff Asfahl Jeff Asfahl asked the Park & Recreation Commissioners to attend a meeting on February 1, 12999, at 6:30 p.m. to discuss program development with Community Recreation, Community Education and Early Childhood Family Education representatives. Commissioners Peterson and Kuester will attend. Chair Huberty indicated she would be interested in attending if a conflict arose for Commissioner Peterson or Commissioner Kuester. 8.b. Discuss 1/27/99 Meetina Date Reaardina East Hiahwav 169 Park Needs Commissioner Dana Anderson requested that staff provide the following information for the January 27th special meeting to discuss the East Highway 169 area: maps, aerial photos, and information regarding existing and proposed developments in this area. The meeting will be held on Wednesday, January 27, 1999, at 7:00 p.m. Chair Huberty indicated a special meeting notice will be sent to the Commissioners calling this special meeting. 8.c. Park Dedication The Commissioners reviewed a scenario prepared by staff regarding development fees and the impact of the proposed increase in park dedication fees. Adding a trail fee based on the estimated cost of $50,000 per mile of paved trails was also discussed. The Commissioners were in agreement that a $200 per unit trail fee would be appropriate. It was the consensus of the Commissioners to call a special meeting to discuss park dedication and trail fees on Wednesday, January 20,1999, at 7:00 p.m. A recommendation will be finalized for presentation to the Council at the January . . . Park & Recreation Commission Minutes January 13, 1999 Page 4 25th City Council meeting. A special meeting notice of the Park & Recreation Commission for January 20th and 25th will be sent out. Commissioner Dana Anderson noted that all Commissioners who are able to should attend the January 25th City Council meeting to support their recommendation regarding fees. Steve Wensman distributed copies of the City of Albertville's Park Land and Trail Dedication Requirements Ordinance. The ordinance will be reviewed by the Commissioners and discussed at the next meeting of the Park & Recreation Commission. 8.d. Snowmobiles on Paved Trails/Snowmobile Studs The Commissioners discussed damage to paved trails caused by studded snowmobiles. COMMISSIONER DAVE ANDERSON MOVED THE PARK AND RECREATION COMMISSION RECOMMEND THAT THE CITY COUNCIL INITIATE AN ORDINANCE AMENDMENT BANNING STUDS ON SNOWMOBILES IN THE CITY LIMITS. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 8-0. 9a. Update on 12121/98 City Council Meetin<;:l Commissioner Olson updated the Commissioners regarding issues addressed by the City Council on December 21, 1998. 9b. Update on 12/22/98 Plannina Commission Meetinq Commissioner Reitsma provided an update on the December 22, 1998, Planning Commission meeting which he attended. 10. Other Business a. Discuss Policy for Absences from Park & Recreation Commission Meetinas by Commissioners Chair Huberty stated that City Council has suggested the Park & Recreation Commission adopt a policy regarding absences by Commissioners from regular meetings. Chair Huberty suggested that staff prepare a draft of policies and procedures for review at their next meeting. Discussion followed regarding an appropriate number of excused and unexcused absences which would be acceptable. COMMISSIONER DAVE ANDERSON MOVED THAT THE PARK AND RECREATION COMMISSION ACCEPT 4 EXCUSED ABSENCES AND 2 UNEXCUSED ABSENCES PER YEAR FROM REGULAR MEETING ATTENDANCE BY PARK AND RECREATION COMMISSIONERS. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 8-0. Staff will prepare a policy and procedure draft for the Park & Recreation Commissioners to review at the next regular meeting. . . . Park & Recreation Commission Minutes January 13, 1999 Page 5 b. Discussion Commissioner Re-Appointment/Residencv Issues Commissioner Dana Anderson indicated that the City Council will be considering an ordinance amendment to address non-residents serving on boards and commissions at the January 25, 1999, Council meeting. He asked that any commissioners who would like to express their opinion on the issue should attend the January 25th meeting. 11 . Adiournment There being no further business, COMMISSIONER KUESTER MOVED TO ADJOURN THE MEETING. COMMISSIONER PETERSON SECONDED THE MOTION. THE MOTION CARRIED 8-0. The meeting of the Elk River Park & Recreation Commission adjourned at 9:30 p.m. Respectfully submitted, fllh W~ Debbie Huebner Recording Secretary