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02-10-1999 PR MIN e MEETING OF THE ELK RIVER PARK AND RECREATION COMMISSION HELD AT THE ELK RIVER CITY HALL WEDNESDAY, FEBRUARY 10, 1999 Members Present: Chair Lana Huberty; Commissioners Dana Anderson, Olson, Peterson, Westrum and Reitsma. Commissioner Kuester arrived at 7:05 p.m. Members Absent: Commissioner Dave Anderson Staff Present: Phil Hals, Street/Park Superintendent, Steve Wensman, Planner; Debbie Huebner, Recording Secretary Also Present: Jeff Asfahl, Community Recreation Director 1. Call Meetina To Order Pursuant to due call and notice thereof. the meeting of the Elk River Park and Recreation Commission was called to order at 7:00 p.m. by Chair Huberty. 2. Consider 2/1 0/99 Park & Recreation Commission Aaenda e COMMISSIONER WESTRUM MOVED TO APPROVE THE FEBRUARY 10,1999, PARK & RECREATION AGENDA. COMMISSIONER ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. 3.a. Consider Minutes of 1/13/99 Park & Recreation Commission Meetina COMMISSIONER ANDERSON MOVED APPROVAL OF THE JANUARY 13, 1999, PARK AND RECREATION COMMISSION MEETING MINUTES. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. 3.b. Consider Minutes of 1/27/99 Soecial Park & Recreation Commission Meetina COMMISSIONER ANDERSON MOVED APPROVAL OF THE JANUARY 27, 1999, SPECIAL PARK AND RECREATION COMMISSION MEETING MINUTES AS CORRECTED. COMMISSIONER PETERSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. 4. Park & Recreation Commissioner to Attend February Plannina Commission and City Council Meetinqs Commissioner Kuester arrived at this time (7:05 p.m.) a. 2/16/99 City Council Meetina - Commissioner Westrum Commissioner Westrum will attend the February 16, 1999, City Council meeting. - Park & Recreation Commission Minutes February 10, 1999 Page 2 e b. 2/23/99 Planninq Commission Meetina - Commissioner Dave Anderson Commissioner Dave Anderson will attend the February 23, 1999, Planning Commission meeting. 5. QDen Mike No one appeared for this item. 6. Planninq Items 6.a. Meadowvale Townhomes Meadowvale Builders, LLC, has requesting rezoning 10.72 acres located east of Meadowvale Road and north of the Burlington Northern Railroad, from R1c (Single Family Residential) to PUD (Planned Unit Development). They have also submitted a request for preliminary plat approval of a 27 unit townhouse development. Staff recommends a park dedication fee be paid in lieu of the 10% of the undeveloped land and that the developer be responsible for the development of a trail along Meadowvale Road. Discussion followed regarding the number of trees which would be lost in this development. It was suggested that a joint meeting with the Planning Commission be held to discuss a tree preservation ordinance. e COMMISSIONER ANDERSON MOVED TO RECOMMEND A PARK DEDICATION FEE BE PAID IN LIEU OF THE 10% OF THE UNDEVELOPED LAND AND THAT THE DEVELOPER BE RESPONSIBLE FOR THE DEVELOPMOENT OF A TRAIL ALONG MEADOWVALE ROAD (FEE TO BE DETERMINED AT TIME OF FINAL PLAT). COMMISSIONER WESTRUM SECONDED THE MOTION. THE MOTION CARRIED 7-0. 6.b. Northbound Crossina Commercial Plat Staff report by Steve Wensman. Phoenix Enterprises proposes to plat Outlot A of Hillside Crossing Five into two lots, Lot 1, 4.23 acres and Lot 2, 2.4 acres. A 11,226 sq. ft. Goodwill Industries store and 2,685 sq. ft. Sherwin William's paint store are proposed for the sites. A pond area to the rear of the site will be fenced off from the commercial and left open to the residential area to the east. Staff has asked that the fence have a gate for access and maintenance. Steve indicated that although there is a need for additional neighborhood park land in this area (Park Service Area 19), the site is poorly situation for a park. Staff recommends a cash dedication lieu of land to satisfy the park dedication requirements. COMMISSIONER PETERSON MOVED MAKE THE FOLLOWING RECOMMENDATIONS FOR THE NORTHBOUND CROSSING COMMERCIAL PLAT: e Park & Recreation Commission Minutes February 10, 1999 Page 3 e - A CASH DEDICATION BASED ON THE PARK DEDICATION FEES AT THE TIME OF FINAL PLAT, IN LIEU OF LAND TO SATISFY THE PARK DEDICATION REQUIREMENTS. - ANY EXTRA TREES REQUIRED BY THE LANDSCAPE ORDINANCE BE PLANTED BY THE POND AREA. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 7-0. 6.c. Park Dedication/Trail Fees The Commissioners discussed their previous recommendation for park dedication and trail fees which was $1,100 per unit for residential, $3,000 per acre for commercial and a $200 per unit trail fee. Survey information regarding park dedication and trail fees charged in other cities was reviewed. A per acre fee vs. a percentage of the market value for commercial was also discussed. Steve Wensman indicated that the St. Cloud study of park dedication being conducted by SDU will not be available until April or May. He suggested that the Commission could go ahead with the recommendation for 1999, and information from the st. Cloud study could be used to aid in making a recommendation for 2000. e Commissioner Reitsma indicated he felt it would be appropriate to charge a park dedication fee for industrial property, similar to other cities which were surveyed. COMMISSIONER REITSMA MOVED TO RECOMMEND A PARK DEDICATION FEE BE ESTABLISHED FOR INDUSTRIAL PROPERTY AT $2,000 PER ACRE. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 7- O. Chair Huberty indicated she will contact the City Administrator, Pat Klaers, to have the park dedication/trail fees issue placed on the next available City Council agenda. 6.d. 1/27/99 East Hiahway 169 Area Meetina Summary The Commissioners requested that the minutes and summary from the January 27th special meeting be distributed to the City Council. 6.e. Nord Property Proposal steve Wensman reviewed a concept proposed by Windsor Development for the Nord property which is located north of Meadowvale Heights Park. He noted that the area is approximately 70 acres and will likely include 87 single family homes. Steve stated the developer was receptive to the Meadowvale Heights park concept that includes extending Meadowvale Heights Park with a trail and park access around the wetland and includes parking to the north. Other requests include: e 1. That the trail be installed as part of the development Park & Recreation Commission Minutes February 10, 1999 Page 4 e 2. That the park land dedication be dry land with the trail on dry land. . That there be a 20' distance maintained between the trail and back yard property line. 3. This issue will be brought back to the Commission at a future meeting for a formal recommendation. 7. Staff Updates 7.a. Area Recreation Jeff Asfahl, Director of Community Recreation, was present to review his update to the Commissioners. Discussion followed regarding the Elk River Youth Athletic Sports Complex Scheduling & Use Guidelines. Commissioner Dana Anderson suggested a couple minor revisions. COMMISSIONER DANA ANDERSON MOVED TO APPROVE THE ELK RIVER YOUTH ATHLETIC SPORTS COMPLEX SCHEDULING & USE GUIDELINES WITH THE FOLLOWING CHANGES: - ANY USE OF THE FACILlTITIES MUST BE SCHEDULED WITH THE RECREATION OFFICE e . ADMINISTRATIVE PROCEDURES: ALL SCHEDULING FOR USE IS TO BE MADE WITH THE RECREATION OFFICE. COMMISIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 7-0. Jeff also discussed the possibility of a winterfest event in partnership with Otsego. The Commissioners expressed support for Jeff to continue to research such a project. 7.b. Park Improvements for 1999 - Steve Wensman/Phil Hals The Commissioners discussed the dollar amount of funds to recommend be spent on park improvements for 1999, and, what type of improvements would be appropriate. Phil Hals indicated that $50,000 in match funds must be set aside for the grant for paving in Woodland Trails. Phil also noted that funds will be needed for the County Road 12 detached trail. COMMISSIONER KUESTER MOVED TO RECOMMEND APPROXIMATELY $60,000 OF THE PARK IMPROVEMENT FUNDS BE USED FOR BEAUTIFICATION OF EXISTING PARKS. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. e Phil Hals will present a priority list of recommended park improvements at the March lOth Park & Rec meeting. Park & Recreation Commission Minutes February 10. 1999 Page 5 e Commissioner Kuester stated that he felt it was necessary to have a concept plan prepared for Lions Park, as was done for the other parks. He felt that with the addition of the Boys and Girls Club, the Commission may wish to carefully consider any further development in Lions Park. steve Wensman indicated he will prepare a concept plan for the March or April Park & Recreation Commission meeting. 7.c. CBD Yisionina Update Steve Wensman distributed an update regarding the Central Business District visioning process. Steve and Jeff Asfahl discussed possible events which have been proposed to attract people to the downtown. 8.a. Update on 1/19/99 City Council Meetina Commissioner Dana Anderson provided an update on the January 19, 1999, City Council meeting. 8.b. Update on 1/26/99 Plannina Commission Meetina Commissioner Westrum provided an update on the January 26, 1999, Planning Commission meeting. 9.a. Review Draft Park & Recreation Commission Rules and Procedures e COMMISSIONER KUESTER MOVED TO APPROVE THE DRAFT PARK & RECREATIOIN COMMISSION RULES AND PROCEDURES WITH THE FOLLOWING CHANGE: PAGE 4 - CHANGE TO READ "FOUR (4) ABSENCES, TWO (2) OF WHICH MAY BE UNEXCUSED" COMMISSIONER PETERSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. 1 a.b. Elect Secretary COMMISSIONER WESTRUM MOVED TO ELECT DUANE PETERSON SECRETARY OF THE PARK & RECREATION COMMISSION FOR 1999. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 6-0-1. Commissioner Peterson abstained. 11 . Adiournment There being no further business, COMMISSIONER PETERSON MOVED TO ADJOURN THE MEETING. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. The meeting of the Elk River Park & Recreation Commission adjourned at 9:45 p.m. e Debbie Huebner Recording Secretary