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04-10-2002 PR MIN . . . MEETING OF THE ELK RIVER PARK AND RECREATION COMMISSION HELD AT THE ELK RIVER CITY HALL WEDNESDAY, APRIL 10, 2002 Members Present: Chair Peterson; Commissioners Anderson, Kuester, DeWall, Briggs, Nystrom, Polston-Hork. Members Absent: Commissioner Sladek Staff Present: Michele McPherson, Director of Planning; Chris Leeseberg, Planner/Park Planner; Terry Bye, Park Foreman; Michele Bergh, Recreation Manager; Jessica Miller, Recording Secretary 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Park and Recreation Commission was called to order at 7:00 p.m. by Chair Peterson. 2. Consider April 10. 2002. Park & Recreation Commission Agenda COMMISSIONER DEWALL MOVED TO APPROVE THE APRIL 10,2002, PARK & RECREATION AGENDA. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 7-0. 3. Consider Minutes of March 13. 2002. Park & Recreation Commission Meeting Minutes COMMISSIONER KUESTER MOVED TO APPROVE THE MARCH 13, 2002, PARK AND RECREATION COMMISSION MEETING MINUTES. COMMISSIONER DEWALL SECONDED THE MOTION. THE MOTION CARRIED 7-0. 4. Park & Recreation Commissioner to April Planning Commission and City Council Meetings a. 4/15/02 City Council Meeting Commissioner Polston-Hork will attend the April 15, 2002 City Council meeting. b. 4/23/02 Planning Commission Meeting Commissioner Sladek will attend the April 23, 2002 Planning Commission meeting. 5. Open Mike Noone appeared for Open Mike. . . . Park & Recreation Commission Minutes April 10, 2002 Page 2 6. Neighborhood Meetings/Discussions None. 7. Park Development Progress Report: Terry Bye Terry Bye, Park Foreman, stated that the City recently held another burn of stumps at Camp Cozy and the prairie restoration project is looking good. He also stated that the bleachers at Orono Park and the Youth Athletic Complex \'lAC) are in and they are hoping to set them up in the next week or so. Mr. Bye informed the Commission that a model of the new park sign for Orono Park was outside and asked for any feedback. The Commission gave Mr. Bye positive feedback on the sign. Mr. Bye informed the Commission that he and Mr. Leeseberg attended a seminar on waterparks and skateparks to get some ideas for the future. Mr. Leeseberg gave a brief presentation on the seminar. The waterparks are very condusive to our winter climate. The ground mounted spray heads are easily taken off and the water lines are run so that they can be emptied by simply opening a valve. The waterparks are lower maintenance than a pool facility. Mr. Leeseberg also talked about skateparks. He stated that the designs they were shown are modular and can be easily set up and rearranged to change layouts. The skateparks can be set up on any existing hard surface such as a parking lot or a tennis court. Mr. Leeseberg informed the Commission that skating and skateboarding are becoming a huge sport and that skateparks are being installed allover the world. No costs of either park was given at the seminar. 8. City Recreation Update: Michele Bergh Michele Bergh, City Recreation Manager, stated that Safety Camp is approximately half full already and that they have had steady registration for all of their programs. The Recreation Department is currently in the process of reviewing applications received for summer employment. Ms. Bergh stated that she toured the Adult Softball Complex with Commissioner Anderson and that Recreation is very excited to handle the concessions and a manager for the concession stand has been hired. Ms. Bergh presented the Commission with a copy ofthe Recreation Field Use Policy. The current policy is to only recognize one association per sport and population. Facilities are then reserved for these recognized associations/groups prior to any other group or associations. This policy has been in existence for many years informally and became a formal policy for Community Recreation in 2000 and was slightly modified and adopted by city staff at the end of 2001. Ms. Bergh asked for endorsement of this policy from the Commission. COMMISSIONER ANDERSON MOVED TO ENDORSE THE FIELD USE POLICY AS WRITTEN. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 7-0. Park & Recreation Commission Minutes April 10, 2002 Page 3 . Commissioner Kuester asked Ms. Bergh when the landscaping at Lion's Park Facility would be completed. Ms. Bergh and Mr. Bye stated that the landscaping would be completed as soon as weather permits. 9.A.1. Community Events: Eagle Scout Proiect; Camp Cozy Prairie Restoration Scott Dierks from Eagle Scout Troop 90 gave the Commission a brief update on the Camp Cozy Prairie Restoration project. He stated that they intend to start burning as soon as possible and then spread prairie seed down. Scott asked the Commission for a $150.00 donation to help pay for the prairie seed that will be planted this summer. COMMISSIONER KUESTER MOVED TO ACCEPT THE PROJECT AND DONATE $150.00 TO THE EAGLE SCOUTS TO BE USED TOWARDS THE PURCHASE OF PRAIRIE SEED. COMMISSIONER POLSTON-HORK SECONDED THE MOTION. THE MOTION CARRIED 7-0. Scott also stated that he plans on building blue bird houses this winter to put up next year after the second burn is completed. Scott plans on asking Menards and Home Depot if they will donate some materials for the bird houses but he would like the Commission to provide half of the material costs. Scott is not sure of the cost of the bird houses and the Commission asked him to come back when he has an idea of the total cost. 9.A.2. Presentation by Anoka County Parks . Ms. McPherson introduced Mr. John V onDeLinde of Anoka County Parks. He presented information regarding the Anoka County Park system. Mr. V onDeLinde stated that the Anoka County Park system consists of just over 9,000 acres consisting of ten regional parks, ten county parks, and four regional trails. The park system is natural resource based, much like you would find in a State park system. Anoka County completed a Comprehensive Park and Recreation System Plan in 1998. This took approximately two years to complete and a citizen task force of 20 people from across Anoka County were included in the planning. Anoka County is also in the process of completing Master Park Plans. These will identify on a park by park basis what are the needs for each park and will include a natural resource management plan for each park. These Master Plans include input from both staff and the public. Mr. V onDeLinde stated that he and the Anoka County Park System would be more than happy to share any information and provide assistance to Elk River staff. 9.B.1. Land Use Cases: Review Neighborhood Park Service Areas Michele McPherson presented the updated Master Park Plan map. She reviewed all the parks that the city owns and stated that this will be done at every meeting prior to reviewing subdivisions. 9.B.2. Administrative Subdivision by Roger Johnson. Case No. AS 02-04 . Ms. McPherson stated that the subject property is located west of Jarvis Street at the 1615t Avenue alignment. The property is 9.23 acres, zoned 12, Medium Industrial, and there is currently a 2-story home and a metal shop located on the property. The proposed subdivision will create four parcels; Parcel 1- 5.02 acres for the metal shop, Parcel 2 - 1.5 Park & Recreation Commission Minutes Apri110, 2002 Page 4 . acres which will remain vacant, Parcel 3 - 2.15 acres for the single-family home and outbuildings, and Parcel 4 - for right-of-way to be dedicated to the City for Jarvis Street. This property is not within a park service area but it has many recreational facilities nearby. As it is industrial land staff recommends that the Commission recommend cash dedication for this subdivision. Mr. Johnson addressed the Commission on the issue of the park dedication fees. Mr Johnson stated that he was not aware that the park dedication fees would be so high and that he did not allocate the money when the selling price of the property was discussed. He requested that the Commission lower the fees. Chair Peterson stated that he believed that the seller must pay the fees stated at the point of sale - no exceptions. Ms. McPherson informed the Commission that the Council has made one exception which was for the Elk River Business Park to pay on the lots as they are sold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dministrative Subdivision by Bob & Terri Bostrom. Case No. AS 02-03 Ms. McPherson presented the Commission with information regarding a proposed subdivision located at the end of 192 lh Avenue, north of the Burlington Northern Railroad tracks and east of Lander Street. The subject property is 9.42 acres and consists of a single- family home and a pole barn. The proposed subdivision will create a 2 lh acre lot along the westerly edge of the parcel which will have access from the cuI de sac at the end of 192 lh Avenue. Based on the Master Park Plan, staff is recommending that the Commission recommend cash dedication for one lot. COMMISSIONER ANDERSON MOVED TO ACCEPT CASH DEDICATION FOR ONE LOT. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 7-0. 9.B.4. Preliminary Plat - Echo Hill. Case No. P 02-09 . Michele McPherson stated that the subject property is 15.74 acres located west of County Road 77, north of Lafayette Woods, and south of Ridgewood 1st Addition. The property is substantially wooded with a large change in topography. The property is proposed to be subdivided into five single-family lots each exceeding 2.5 acres. The property is outside of the City's Urban Service District; therefore, each lot will have its own well and septic system. This property is not within a park service area but it has many recreational areas nearby; therefore, staff is recommending that the Commission recommend cash dedication for four lots as opposed to 1.5 acres of land. Park & Recreation Commission Minutes April 10, 2002 Page 5 . Commissioner Nystrom asked if the parcel was adjacent to Outlot A of Lafayette Woods (Big Tooth Ridge Park). The Commission discussed trail connections between Big Tooth Ridge Park and County Road 77. COMMISSIONER KUESTER MOVED TO ACCEPT PARK LAND DEDICATION OF 1.5 ACRES OF LAND ON THE SOUTH SIDE OF THE PLAT FOR TRAIL PURPOSES. COMMISSIONER NYSTROM SECONDED THE MOTION. THE MOTION CARRIED 7-0. 9.B.5. Preliminary Plat - Nordic Hills. Case No. P 02-07 The subject property is 28.47 acres located east of County Road 1, south of Nordic Woods, and west of Meadowvale School, lying north of the 193rd Avenue alignment. The proposed subdivision is for 50 single-family homes which would utilize the existing 194th Avenue entrance. At its last meeting, the Park and Recreation Commission decided that cash dedication would be preferable but after looking at the Master Park Plan, it is noted that the property is within Park Service Area 9, which indicates that additional parkland is necessary in the area. Additional properties in the same area are proposed for subdivision in the near future (Ron Bastyr proposal) and additional parkland could be considered as part of that subdivision. The maximum dedication of land from the subdivision would be 2.8 acres or cash dedication for 50 lots equaling $77,000. Staff requested that the Commission determine if land or cash dedication is preferable for this plat. . Mr. Black, Royal Oaks Realty, was in attendance and he recommended that the Commission accept the 5 acres of park land previously discussed (Ron Bastyr proposal). He believes that this land would better suit the neighborhood's parkland needs. Mr. Black also suggested that the Commission lower the park dedication amount if some of the area is wetland. Ms. McPherson stated that she will talk to Mr. Bastyr of Windsor Development again to see if they will reconsider the parkland dedication rather than cash dedication. Ms. McPherson stated that the concept plan with Mr. Bastyr is not an actual plat. Commissioner Kuester expressed the strong need for a neighborhood park in this area and he believed meeting with Mr. Bastyr is appropriate. CHAIR PETERSON MOVED TO ACCEPT CASH DEDICATION FOR THE PLAT WITH A TRAIL CONNECTION TO CONNECT TO THE NORTH AND EAST WITH THE UNDERSTANDING THAT MR. BASTYR WILL BE CONTACTED TO RECONSIDER LAND DEDICATION FOR HIS CONCEPT PLAN. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 7-0. 9.B.6. Preliminary Plat - Kliever Lake Fields East. Case No. P 02-02 . Ms. McPherson stated that the City has no opportunity for park dedication, as the developer agreed to provide 7.9 acres of land for a park in the plat of Kliever Lake Fields, which met the ten percent requirement for the 79 acre site. Park & Recreation Commission Minutes April 10, 2002 Page 6 . 9.B.7. Preliminary Plat - Marshes of Trott Brook Farms, Case No. P 02-08 Michele McPherson informed the Commission that D .R. Horton is requesting a rezoning and preliminary plat of a revised northwest corner of Trott Brook Farms. The purpose of the replat is to change the layout of that section of the original planned unit development. There would be an additional 48 housing units added with this proposal. The original park dedication agreement was based on 600 dwelling units, with the land dedication less than the maximum ten percent allowed by ordinance. Staff recommends that the Commission recommend cash dedication for the additional 48 units ($73,920.00) over the original agreement. COMMISSIONER ANDERSON MOTIONED TO ACCEPT CASH DEDICATION ON 48 UNITS AT THE CURRENT RATE. COMMISSIONER POLSTON-HORK SECONDED THE MOTION. THE MOTION CARRIED 7-0. 9.C.l. Park/Trail Development Issues: Orono Park Master Plan Alternatives Ms. McPherson asked the Commission to review the Orono Park Master Plan Options and provide staff with additional direction regarding the layout, proposed amenities, and the possible siting of a community center within the Master Park Plan. . Mr. Leeseberg reviewed three different concept plans on Orono Park with the Commission. Ms. McPherson asked each Commissioner to provide feedback on what they liked/disliked about each of the concept plans. The general consensus of the Commission was to design the park without a Community Center, have the parking in a central area, and to keep at least five or six ballfields. Although the Commission liked the idea of having a Community Center in Elk River, they are not sure that Orono Park would be the best location for it. 9.C.2. Tree Forts in Park Trees This item was postponed until the May Park and Recreation meeting. 9.C.3. Review Draft; Joint Meeting Memo Ms. McPherson asked the Commission to review the draft memo for the joint meeting with the City Council on April 22, 2002, and to provide staff with any feedback. 9.CA. Review Fresno Playground Options Ms. McPherson presented the Commission with three different playground options for Fresno Park and asked that they give staff direction on which option to implement. The Commission originally reviewed the playground options in October but a subcommittee suggested that the options be changed to lessen the duplication of equipment in parks that are close to each other and also to reduce the overall expenditure level. The neighborhood preference was Option B and the Commission consensus was to move forward with Plan B. 9.C.S. Discuss YAC & Orono Athletic Complex Uses . Ms. McPherson stated that City Recreation has had a number of conversations with youth baseball and softball and adult softball representatives regarding the uses at the Youth Athletic Complex (Y AC) and the Orono Athletic Complex. Since participation in the adult softball program has declined significantly, the fields at the Orono Athletic Complex would . . . Park & Recreation Commission Minutes April 10, 2002 Page 7 be available for use by the youth programs. Staff asked the Commission to consider a recommendation to the City Council to identify the Orono Athletic Complex as a softball complex and YAC as a baseball complex. Ms. McPherson also informed the Commission that staff has been contacted by Three Rivers Soccer Association (TRSA) and they are interested in discussing financial participation to construct soccer fields at the Youth Athletic Complex. There would be room for three full-size soccer fields. Ms. McPherson also stated that there are neighborhood parks that may be available for use by TRSA if monies were available for development of soccer fields at these parks. The Commission was asked to consider these issues and provide further direction to staff at a future meeting. 10. Information Update Items (No discussion or presentation unless requested) A. Land Use Cases - None B. Park/Trail Developments: 1. Park Dedication Fund Balance 2. River City Snow Riders Newsletters 11. Update on 3/18/02 City Council Meeting - Commissioner Peterson Commissioner Peterson gave an update on the March 18, 2002, City Council meeting. 12. Update on 3/26/02 Planning Commission Meeting - Michele McPherson Michele McPherson gave an update on the March 26, 2002, Planning Commission meeting as Commissioner Anderson was unable to attend the March meeting. Commissioner Briggs gave a brief update on the April 18, 2002, Ice Arena Commission meeting. 13. Other Business There was no other business. 14. Adjournment There being no further business, COMMISSIONER NYSTROM MOVED TO ADJOURN THE MEETING. COMMISSIONER HOLSTON-PORK SECONDED THE MOTION. THE MOTION CARRIED 7-0. The meeting of the Elk River Park & Recreation Commission adjourned at 10:46 p.m. Respectfully submitted, ~f'{~ Jessica Miller Recording Secretary