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05-08-2002 PR MIN . . . MEETING OF THE ELK RIVER PARK AND RECREATION COMMISSION HELD AT THE ELK RIVER CITY HALL WEDNESDAY, MAY 8,2002 Members Present: Chair Peterson; Commissioners Anderson, Kuester, Briggs, Polston-Hork, Sladek Members Absent: Commissioners DeWall and Nystrom Staff Present: Michele McPherson, Director of Planning; Chris Leeseberg, Planner/Park Planner; Terry Bye, Park Foreman; Phil Hals, Street/Park Superintendent; Michele Bergh, Recreation Manager; Jessica Miller, Recording Secretary 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Park and Recreation Commission was called to order at 7:00 p.m. by Chair Peterson. 2. Consider May 8. 2002. Park & Recreation Commission Agenda COMMISSIONER ANDERSON MOVED TO APPROVE THE MAY 8, 2002, PARK & RECREATION AGENDA AS AMENDED. . Add Update on Comprehensive Plan under Other Business Item 9.A.1., Presentation by Wright County Parks, was postponed until the June meeting . COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 6-0. 3. Consider Minutes of April 10. 2002. Park & Recreation Commission Meeting Minutes and the April 10. 2002. Landfill Planning Notes COMMISSIONER KUESTER MOVED TO APPROVE THE APRIL 10, 2002, PARK AND RECREATION COMMISSION MEETING MINUTES AS AMENDED. . It was noted that there were minor errors in the Landfill Meeting Notes. COMMISSIONER SLADEK SECONDED THE MOTION. THE MOTION CARRIED 6-0. 4. Park & Recreation Commissioner to Attend May Planning Commission and City Council Meetings a. OS/20/02 City Council Meeting Commissioner Sladek will attend the May 20, 2002, City Council meeting. . . . Park & Recreation Commission Minutes May 8, 2002 Page 2 b. OS/28/02 Planning Commission Meeting Commissioner DeWall will attend the May 28, 2002, Planning Commission meeting. 5. Open Mike Noone appeared for Open Mike. 6. Neighborhood Meetings/Discussions None. 7. Park Development Progress Report: Terry Bye Terry Bye, Park Foreman, stated that Don Karstens is back working for the City. He has been working on the barn in Trout Brook Farms, replacing some of the wood on the outside of the building and has been working on ftnishing the inside. The Public Works Department has been cleaning up the City Parks and getting the athletic ftelds ready for use. The dugouts are almost completed at the Youth Athletic Complex (YAC). 8. City Recreation Update: Michele Bergh Michele Bergh, City Recreation Manager, stated that the summer brochure is complete and was sent to the printer to be distributed June 5. The brochure includes many programs including pee wee sports and safety programs such as ftrst aid, CPR, and ftrearms safety. This year there is over 100 classes offered in Elk River compared to 71 last year. Many of the classes, including Safety Camp, are full. The Emporium will have the last concert of the season Friday, May 10, 2002. Smaller concerts will be held this summer at the band shell. Michele stated that Lions Park Center continues to be very busy. Another 100 hours of use were reserved last month bringing the total hours to 500. Michele also stated that they will be revising the policy for Lions Park Center to include non-proftt groups. Michele asked for any suggestions from the Commission. Michele McPherson suggested that the Commission review the policy and provide feedback to staff. Ms. Bergh hopes to bring the policy changes to the City Council soon. Commissioner Kuester asked what kind of programming will be held at the Trott Brook Barn once it is completed. Ms. Bergh stated that adult fttness, family activities, and possibly some senior programs will be held there. 9.A.1. Presentation of Wright County Parks The representative from Wright County Parks was unable to attend due to a family emergency. The presentation will be rescheduled for the June 12, 2002, meeting. Park & Recreation Commission Minutes May 8, 2002 Page 3 . 9.A.2. BMX Track Changes Phil Hals, Street/Park Superintendent, stated that the local BMX Association would like to make some changes to the BMX track and currently they are required to seek City approval before any changes are made. Mr. Hals asked that the Commission grant city staff permission to approve changes without coming before the Commission. Staff would oversee the changes and complete inspections on the track. The Commission agreed that staff should be able to approve minor changes but the Commission would like to see the track plans every year to review and approve any major changes. Robin Bauermeister, President of the BMX Association, was in attendance along with other association members. Robin stated that BMX tracks are changed quite frequently to make tracks more challenging, less challenging, or to create variety. She stated that it would not be a problem to bring a plan before the Commission every March showing any major changes that would be made during the upcoming season. COMMISSIONER KUESTER MOVED TO ALLOW STAFF TO APPROVE MINOR CHANGES TO THE BMX TRACK BY THE BMX ASSOCIATION WITH THE CONDITION THAT THE BMX ASSOCIATION COME BEFORE THE COMMISSION EVERY MARCH AND PRESENT A PLAN FOR THE UPCOMING SEASON'S CHANGES TO THE TRACK. COMMISSIONER BRIGGS SECONDED THE MOTION. THE MOTION CARRIED 6-0. 9.B.1. Land Use Cases: Review Neighborhood Information . No discussion or action requested on this item. 9.B.2. Administrative Subdivision by Jim Nord Case No. AS 02-05 The subject property is located west of Elk Lake Road, north of Windsor Oak Hill and adjacent to Countryside Acres. The property is 8.71 acres and there is an existing home located on the north side of the property. The subject property is zoned R1A Rural Residential which requires a 2 V2 acre lot minimum. The proposed subdivision will create two parcels of land. Parcel A would be 2.81 acres for the existing home and Parcel B would be a vacant buildable lot. The property is located near Park Service Area 9 which indicates additional recreational area is needed in the area, however, staff is recommending cash dedication for one lot due to the size and location of the parcel. COMMISSIONER ANDERSON MOVED TO ACCEPT CASH DEDICATION FOR ONE LOT. COMMISSIONER POLSTON-HORK SECONDED THE MOTION. THE MOTION CARRIED 6-0. 9.B.3 Administrative Subdivision by Shane Hipsag Case No. AS 02-06 Ms. McPherson presented information regarding a proposed subdivision located at the intersection of 213th Avenue and Highway 169. The property is zoned A-l Agricultural Conservation, which requires a minimum 10-acre lot. The property is just over 20 acres and the applicant is proposing to divide the property into two parcels. There is an existing home on Parcel A and the subdivision would create one buildable lot. Staff recommends cash . dedication because the land is in the rural district, outside of any park service areas. Park & Recreation Commission Minutes May 8, 2002 Page 4 . COMMISSIONER SLADEK MOVED TO ACCEPT STAFFS RECOMMENDATION OF CASH DEDICATION FOR THE SUBDIVISION REQUEST. COMMISSIONER BRIGGS SECONDED THE MOTION. THE MOTION CARRIED 6-0. 9.B.4. Preliminary Plat - Grace Addition. Case No. P 02-10 The subject property is approximately 33.91 acres and is located east of the Royal Oaks Ridge subdivision and west of County Road 13 near the Tyler Street intersection. The property is owned by Grace Assembly of God Church and is currently vacant. Ms. McPherson stated that the City has been negotiating with the church for over two years in regards to purchasing a portion of the property for park purposes. The Commission found the site to be unique in its topography and its vegetative characteristics. Ms. McPherson stated that staff has worked with the church to identify an 11 acre parcel of land in the northwest portion of the site for purchase by the City. Pedestrian access will be provided for the 11 acres of parkland at 190th Avenue NW. Development plans have not been developed by staff yet for this property, however, discussion has included a playground, pickup ball field, park shelter, etc. Staff recommends the Commission continue to endorse the purchase of Lot 2 by the City for park purposes. . COMMISSIONER BRIGGS MOVED TO CONTINUE ENDORSEMENT OF THE PURCHASE OF LOT 2 BY THE CITY FOR PARK PURPOSES AND TO FURTHER THE EASEMENT AND TRAIL CONNECTION. COMMISSIONER SLADEK SECONDED THE MOTION. THE MOTION CARRIED 6-0. 9.B.5. Preliminary Plat - Twin Lakes Crossing (Becker Property). Case No. P 02-05 The subject property for the proposed subdivision is located south of County Road 13 at the Tyler Street intersection, north of Trout Brook Farms. It totals 109.49 acres of which 37.30 acres are wetland. The property is currently a farmstead with an existing single-family home and assorted agricultural buildings. The proposed subdivision will be comprised of 286 lots; both single-family and townhome lots. It is proposed that Outlot A, 4.46 acres located in the southeast corner of the site adjacent to the City's Outlok K, Trott Brook Farms, be used for park purposes with the remainder of the amount taken in cash dedication. The 4.46 acres would be approximately 41 % of the amount allowed by statute with the remaining 59% being accepted as cash dedication ($259,859.60). Staff recommends that if the Commission finds the land acceptable that the Commission recommend a split land and cash dedication. The Commission was concerned that some of the multi-family units in the middle would not be served by the park since the 4.46 acres is located at the far end of the property. It was discussed that the Commission may want to see a total land dedication or a larger land dedication than the 4.46 acres. . Doc Bauman, Vice President of Tollefson Development, was in attendance. Doc stated that he is purchasing approximately 100 acres rather than the 109.49 stated. Mr. & Mrs. Becker will continue to live on the little over nine acres remaining. Mr. Bauman also stated that if the Commission recommends land dedication for the entire 10% allowed, that the project would fall apart. Mr. Bauman would like to do 4.46 acres of land with the remaining in cash dedication. Doc also suggested that he could add some tot lots to the multi-family open spaces that would be more centrally located. Park & Recreation Commission Minutes May 8, 2002 Page 5 . COMMISSIONER KUESTER MOVED TO RECOMMEND THAT THE CITY ACCEPT SIX ACRES IN LAND DEDICATION AND THE REMAINDER IN CASH DEDICATION WITH THE CONDITION THAT TWO TOT LOTS ARE PLACED IN THE DENSER AREAS OF THE DEVELOPMENT AND THAT A SECOND TRAIL CONNECTION TO OUTLOT K IS PROVIDED. COMMISSIONER ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 4-2. Staff will work with the developer on the placement of the tot lots. 9.B.6. Preliminary Plat - Mississippi Oaks 3rd Addition. Case No. P 02-11 The subject property is 27 acres located south of Mississippi Road and east of Fresno Street, at the Denver Street Alignment. The property is currently vacant and has been left fallow for several years. The proposed subdivision will create 51 lots and will be the third addition of Mississippi Oaks. The property is located within Park Service Area 5, which indicates that the park needs would be met with the Mississippi Oaks 2nd Addition. Two parks are within close proximity of the property; Fresno Park and Mississippi Oaks Park. Staff is asking that the Commission provide direction regarding the park dedication requirements for the Mississippi Oaks 3rd Addition. . Commissioner Anderson inquired about what happened to a previous recommendation for this property back from 1993. The recommendation from July 1993 stated that one acre of land would be dedicated with the remainder in cash with the understanding that there would be access off of Concord Street. It was suggested that the Commission tour the land before the Planning Commission meeting and give Michele McPherson a verbal recommendation to pass on to the Planning Commission. Ms. McPherson will get permission from the landowner for the Commission to tour the property at their leisure. 9.C.1. Orono Park Master Plan Alternatives Chris Leeseberg, City/Park Planner, presented the Commission with three new concepts for Orono Park. Mr. Leeseberg asked the Commission to again provide feedback on their likes/ dislike of the concept plans. The general consensus was that the Commission liked Option Three with a few changes. Chris will take the suggestions and draw up the final concept plan for the June meeting. 9.C.2. Tree Forts in Park Trees Commissioner Anderson stated that both staff and citizens have brought to his attention that there are issues with tree forts in the city parks. He showed the Commission photos of existing tree forts located in parks and asked that they recommend what they would like done. The Commission agreed that forts are a nuisance and can be a liability for the City. It was also noted that if the forts were to be removed by staff that the park boundaries be marked. . COMMISSIONER BRIGGS RECOMMENDED THAT STAFF FIND PARK BOUNDARIES AND ELIMINATE ALL TREE FORTS WITHIN THEM. COMMISSIONER SLADEK SECONDED THE MOTION. THE MOTION CARRIED 6-0. . . . Park & Recreation Commission Minutes May 8, 2002 Page 6 10. Information Update Items (No discussion or presentation unless requested) A. Land Use Cases - None B. Park/Trail Developments: 1. Park Dedication Fund Balance 2. River City Snow Riders Newsletter 3. JV[inutes of the February Meeting of the Center for Community Committee 4. Article Re: Phosphorus Bill 5. Article Re: Artistic Interest 11. Update on 4/15/02 City Council Meeting - Commissioner Polston-Hork Commissioner Polston-Hork gave an update on the April 15, 2002, City Council meeting. 12. Update on 4/23/02 Planning Commission Meeting - Commissioner Sladek Commissioner Sladek gave an update on the April 23, 2002, Planning Commission meeting. 13. Other Business Commissioner Kuester gave a brief update on the Comprehensive Plan. 14. Adjournment There being no further business, COMMISSIONER BRIGGS MOVED TO ADJOURN THE MEETING. COMMISSIONER POLSTON-HORK SECONDED THE MOTION. THE MOTION CARRIED 6-0. The meeting of the Elk River Park & Recreation Commission adjourned at 10:04 p.m. Respectfully submitted, ~~ Jessica Miller Recording Secretary