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08-14-2002 PR MIN e MEETING OF THE ELK RIVER PARK AND RECREATION COMMISSION HELD AT THE ELK RIVER CITY HALL WEDNESDAY, AUGUST 14, 2002 Members Present: Chair Peterson, Commissioners Anderson, Briggs, Sladek, Nystrom, Kuester (7:05) and Polston-Hork (7:05) Members Absent: Commissioner DeWall Staff Present: Michele McPherson, Director of Planning; Chris Leeseberg, Planner/Park Planner; Phil Hals, Street/Park Superintendent; Michele Bergh, City Recreation Manager; Jessica Miller, Recording Secretary 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Park and Recreation Commission was called to order at 7:00 p.m. by Chair Peterson. 2. Consider 08/14/02 Park & Recreation Commission Agenda e COMMISSIONER SLADEK MOVED TO APPROVE THE AUGUST 14,2002, PARK & RECREATION COMMISSION AGENDA COMMISSIONER NYSTROM SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider Minutes of July 10. 2002. Park & Recreation Commission Meeting COMMISSIONER NYSTROM MOVED TO APPROVE THE JULY 10, 2002, PARKAND RECREATION COMMISSION MEETING MINUTES. COMMISSIONER BRIGGS SECONDED THE MOTION. THE MOTION CARRIED 5-0. (Commissioners Kuester and Polston-Hork arrived at 7:05 p.m.) 4. Park & Recreation Commissioner to Attend August Planning Commission and City Council Meetings a. August 19. 2002 City Council Meeting Commissioner Anderson will attend the August 19, 2002, City Council Meeting. b. August 27. 2002 Planning Commission Meeting Michele McPherson will check with Commissioner DeWall to see if is able to attend the August 27, 2002, Planning Commission Meeting in replacement of Commissioner Kuester. e Park & Recreation Commission Minutes August 14,2002 Page 2 e 5. Open Mike No one appeared for this item. 6. Neighborhood Meetings/Discussions: None 7. Park Development Progress Report Phil Hals, Street/Park Superintendent, stated that the Parks Department has spent many hours in the last month mowing grass. He also stated that the playground equipment has been installed at Mississippi Oaks Park and that the sidewalk and curbing has been poured at Fresno Park and the playground equipment will be arriving soon. Mr. Hals also stated that the new park signs for Country Crossing and Riverplace Park have been installed and the pads for signs are being installed at other parks as time permits. The Parks Department has also been working on Frisbee golf and the landscaping improvements at Lions Park Center. Better Yards and Gardens has planted some plants and will be putting in the mulch and edging soon. There will be an official grand opening for the Lions Park Center on September 12. 8. City Recreation Update e Recreation Manager Michele Bergh stated that the sununer programs are winding down and the fall program guide has been delivered. Some new programs are being offered this fall and registration has been good so far. All of the necessary forms to register can be downloaded off of the website. The Lions Park Center policy, park shelter reservation forms, and other Recreation forms can also be found on the website. Ms. Bergh also stated that last week the Recreation Department held another family event with the YMCA and about 250 people attended. Recreation is working on a Family Fright Night in October at Woodland Trails with the Boys and Girls dub, Boy Scouts, Girl Scouts, and the Senior Center. They will also be providing activities at the Elk River Fire Department Open House. The Commission reviewed the proposed field and park fee policy with Ms. Bergh. The Commission discussed the proposed field use fees. The field use fee would be $20 for residents and $40 for non-residents, per field. This is the same fee charged for park shelter use. This would be a use fee and no maintenance will be performed. Deposit fees of $100 for 0-100 people and $500 for over 100 people would be implemented. Associations would not be charged these deposits, but would have fees based on actual costs. COMMISSIONER ANDERSON MOVED TO APPROVE THE FIELD USE POLICY AS PRESENTED BY STAFF. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 7-0. e Paxk & Recreation Commission Minutes August 14,2002 Page 3 e COMMISSIONER ANDERSON MOVED TO FOLLOW mE STAFF RECOMMENDATION FOR IMPLEMENTATION OF mE $20 RESIDENT AND $40 NON-RESIDENT FEES FOR FIELD USE AND mE NEW FIELD DEPOSIT POLICY OF $100 FOR 0-100 PEOPLE AND $500 FOR OVER 100 PEOPLE. COMMISSIONER SLADEK SECONDED mE MOTION. THE MOTION CARRIED 7-0. After some discussion, it was decided that the park use fee issue would be revisited at the September meeting after staff gathers additional information on the issue. (Commissioner Anderson stepped out.) 9A. Community Events: None 9.B. Land Use Cases 9.B.1. Administrative Subdivision AS 02-08: Richard LeFavor e The subject property is located west of Monroe Street and north of County Road 21 in the northeast part of the City. The 70-acre site is currently vacant and includes a nine-acre open water wedand, open fields and some trees. Trott Brook flows through the wedand. The City previously was in negotiation with Mr. LeFavor to purchase this property but an amicable price could not be determined and so the applicant has decided to split the property into two buildable sites. Parcel A will be 24.71 acres and Parcel B will be 45.19 acres. The site will share one driveway from Monroe Street. The site is outside of any park service area and not adjacent to any identified park facilities. The Commission could recommend up to 7 acres (or 10 percent of the land area) but staff is recommending cash dedication for two lots as a more appropriate alternative for park dedication. COMMISSIONER POLSTON-HORKMOVED TO ACCEPT CASH DEDICATION FOR TWO LOTS. COMMISSIONER BRIGGS SECONDED THE MOTION. mE MOTION CARRIED 6-0. 9.B.2. Preliminary Plat P 02-18: Windsor Oaks The subject property is located west of Ogden Street, north of the Burlington Northern railroad tracks and extends west to the Troy Street alignment. The property is comprised of open fields, wetlands, and treed areas. The proposed plat would consist of 33 lots on 62.28 acres utilizing the cluster provisions of the Subdivision Ordinance. One lot is included in the plat as a replat of an existing lot on Ogden Street, which will provide access to the subdivision via Street A. Street A will extend westerly to the west edge of the plat to provide access to an additional 175 acres to the west which could be subdivided in the future. (Commissioner Anderson returned) e The applicant is proposing a 2.84-acre park in the northwest comer of the subdivision. If this 2.84-acre park is accepted the cash remainder would total $22,668.00 at the current rate. If the Commission chose to accept total cash dedication, the total at the current rate would Park & Recreation Commission Minutes August 14,2002 Page 4 e be $49,280.00. The Commission analyzed the park needs for this sub-area of the City as this area is not identified in the Park Master Plan. The City's Meadowvale Park is located east of the subject property. The Commission reviewed the following three options prior to making a recommendation for park dedication: (1) accept no public land from this subdivision and request cash for approximately 30 lots and wait for the westerly parcel to develop and accept up to 17 acres from that subdivision; accept the proposed park but relocate it in an area that has more flat open space that requires less tree removal; accept no land from this proposal or the adjacent proposal; instead accept cash for the additional development of Meadowvale Heights Park or other City parks. (2) (3) Staff requested that the Commission provide them with direction regarding park dedication for not only this subdivision, but also for this portion of the City. Mr. Jim Brown of Dynamics was in attendance to answer any questions that the Commission had. Discussion took place on whether or not the Commission wanted to accept land or cash dedication. Issues arose as to the topography and the quality of the parkland being offered, public access to open space, trails, and development costs. e COMMISSIONER SLADEK MOVED TO ACCEPT CASH DEDICATION, A 30- FOOT TRAIL EASEMENT ALONG THE RAILROAD GRADE, AND PUBUC ACCESS TO OPEN SPACE IN THE DEVELOPMENT. COMMISSIONER NYSTROM SECONDED THE MOTION. THE MOTION CARRIED 5-2. COMMISSIONER KUESTER AND BRIGGS VOTED AGAINST. 9.B.3. Elk River Station. Revised Ms. McPherson asked the Commission to review a revised plan of Elk River Station and discuss park dedication. The original plan for Elk River Station included approximately 480 dwelling units, office space, and commercial uses on 65 acres of property. There were also a variety of small open spaces that were to be used for green space and recreational areas. The concept behind Elk River Station was to promote transit-oriented development in response to the Northstar Corridor commuter parking lot and the future commuter rail. The residential units were comprised of four 60-unit apartment buildings and back-to-back and row townhomes. The original concept has been changed to reduce the amount of vehicle trips per day out of the site and so the number of apartment buildings has been reduced to one and additional townhomes have been added. The total number of residential units currently stands at approximately 290. Ed Hasek, Westwood Development, stated that the total area of land for the residential portion Elk River Station is approximately 50 acres with approximately 6.8 acres designated as open space. He stated that these 6.8 acres would include a storm pond, a fountain pond, an overlook and other open spaces for passive play. . Discussion took place on why there was no playground equipment proposed. Park & Recreation Commission Minutes August 14,2002 Page 5 e Steve Ach, Centex Homes, stated that, based on the demographics they have received from similar developments, these type of developments do not warrant the need for playgronnd amenities. He explained that the majority of people interested in this development would be singles, couples, first time homebuyers, and seniors downsizing. The Commission recommendation in 2001 for the original Elk River Station concept was to accept 2.97 acres of land with no credit, $384,980 in cash dedication, and to negotiate the shared maintenance of the various sites. Currently, the Commission could accept up to 6.5 acres of land. The developers only asked the Commission for direction and so no decision was required. The Commission's consensus was to accept cash dedication. The applicants will submit a formal application and return before the Commission in September. 9.BA. West Oaks. Revised Ms. McPherson stated that the developer is revising the plat of West Oaks and that he would like some direction from the Commission regarding park dedication requirements prior to submitting a formal application. The approximately 35-acre property is located west of Waco Street and north of the Pinewood Golf Course. The original plat was mixed residential which included single-family detached, back-to-back, and row townhomes. The City Conncil denied the rezoning of the property in May of 2001. The developer is considering revising the project to include traditional single-family detached homes and some type of townhome. e The original recommendation from the Commission was for the developer to pay cash and provide space for a private recreational facility within the development but now the Commission has three options: (1) a land dedication totaling 3.5 acres could be requested; (2) the dedication could be requested entirely in cash but there would be no neighborhood recreational facilities within 1 1,4 miles. The closest recreational facilities would be Lake Orono and Conntly Crossing Park; (3) partial land and cash could be requested Staff suggests that a neighborhood park is needed as the vacant land to the east will be developed for business park purposes and the distance to the adjacent park facilities is 1.25 miles. Staff is recommending that the Commission accept 1.25-1.5 acres of land for park dedication with the remaining 50 percent in cash, which will provide funds to build park amenities within the park. George Sanford, S&Z Investments, reviewed the revised plat with the Commission. He stated that the development will be reduced to approximately 130-150 lots. Mr. Sanford asked the Commission for input on how much land they wanted and where they wanted it prior to creating a revised plan. The Commission's recommendation was for at least partial land dedication. The park must be reasonably sized to serve the entire development and must be centrally located. e Park & Recreation Commission Minutes August 14,2002 Page 6 e 9.G Park/Trail Development Issues 9.G1. Well Site Discussion Bryan Adams, Elk River Municipal Utilities Manager, was in attendance to discuss the need for additional well sites for the city's future water needs. He stated that he would like to begin discussions with the Commission regarding the possibility of having well sites at the Grace Assembly of God property and on Outlot K of Trott Brook Farm. Mr. Adams would like to secure the sites now and build the wells as needed. Mr. Adams explained that wells and parks go really well together because there are no buildings to contaminate the water. About one acre of land is required to put a well on and there will be no buildings required. The Municipal Utilities will not need daily access to the well sites, they will be checked about once a month. Mr. Adams stated that the wells can be placed most anywhere on the park property. Mr. Adams would like to work on securing the Grace Assembly of God property first. The consensus of the Commission was that having a portion of these properties secured for future well sites is acceptable. The Commission directed Mr. Adams to work with staff to set up some plans and possibly purchase/lease agreements. e 9.G2. Snowmobile/ A TV Regulation Recommendation Ms. McPherson reviewed the draft snowmobile/ A TV memo that staff will be submitted to the Mayor and Council on August 19, 2002. The Commission discussed the memo and two adjustments were made. Steve Reif, a member of the Snowmobile Club, spoke on behalf of the club. He outlined a few of the issues and changes that the club would like to see before the regulations go to the Mayor and Council. The consensus of the Commission was that they wanted to let the Mayor and City Council provide direction on the snowmobile and A TV issue based on the issues outlined in the memo that Ms. McPherson presented. 10. Information/Update items (No discussion or presentation unless requested) A. Land Use Cases - None B. ParklTrail Developments: e 1. Park Dedication Fund Balance 2. River City Snowriders Minutes 3. Article: Woodland Trails Park 4. Article: Grace Park Land Acquisition 5. Article: Managing Public Events in City Parks 6. Ice Arena Meeting Minutes, April 2, 2002 7. Eagan Alternative Funding Sources Survey 8. Memo dated July 17, 2002: Personnel Additions, Staff Reorganization 9. Memo dated July 22, 2002: 2003 Budget Issues Park & Recreation Commission Minutes August 14,2002 Page 7 e 10. Article: Suburbs Striding Toward More Trails 11. Update on 7/15/02 City Council Meeting Commissioner Briggs provided an update on the July 15, 2002, City Council Meeting. 12. Update on 7/23/02 Planning Commission Meeting Commissioner Anderson provided an update on the July 23, 2002, Planning Commission Meeting. 12. Other Business There was no other business at this time. 13. Adiournment There being no further business, COMMISSIONER KUESTER MOVED TO ADJOURN TIlE MEETING. COMMISSIONER BRIGGS SECONDED THE MOTION. TIlE MOTION CARRIED 7-0. The meeting of the Elk River Park and Recreation Commission adjourned at 10:55 p.m. e Respectfully submitted, ~1dJA, Jessica Miller Recording Secretary e