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06-11-2003 PR MIN MEETING OF THE ELK RIVER PARK AND RECREATION COMMISSION e HELD AT THE ELK RIVER CITY HALL WEDNESDAY, JUNE II, 2003 Members Present: Chair Peterson, Conunissioners Anderson, Nystrom, Kuester, Jackett, Polston-Hork, and Paige Members Absent: None Staff Present: Michele McPherson, Director of Planning; Chris Leeseberg, Planner/Park Planner; Phil Hals, Park/Street Superintendent; T eny Bye, Park Foreman; Jessica Miller, Recording Secretaty 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Park and Recreation Conunission was called to order at 7:00 p.m. by Chair Peterson. 2. Consider June 11. 2003 Park & Recreation Conunission Agenda Item 9.A.3., Major Park Use Request for Woodland Trails was added. e COMMISSIONER KUESTER MOVED TO APPROVE THE JUNE 11,2003 PARK & RECREATION COMMISSION AGENDA AS AMENDED. COMMISSIONER POLSTON-HORK SECONDED THE MOTION. THE MOTION CARRIED 7-0. 3. Consider Minutes of May 14. 2003 Park & Recreation Conunission Meeting COMMISSIONER POLSTON-HORK MOVED TO APPROVE THE MAY 14, 2003 PARK AND RECREATION COMMISSION MEETING MINUTES. COMMISSIONER JACKETT SECONDED THE MOTION. THE MOTION CARRIED 7-0. 4. Park & Recreation Conunissioner to Attend June Planning Conunission and City Council Meetings a. June 16. 2003. City Council Meeting Conunissioner Jackett is unable to attend the June 16, 2003 City Council Meeting. Chair Peterson offered to attend the meeting. b. June 24. 2003 Planning Conunission Meeting Conunissioner Paige will attend the June 24, 2003 Planning Conunission Meeting. 5. Open Mike e No one appeared for this item. Park & Recreation Commission Minutes June 11, 2003 Page 2 e 6. Neighborhood Meetings/Discussions: None 7. Park Development Progress Report Park Foreman Teny Bye stated that the poles and fence for the batting cages are up at YAC. Youth Baseball has the nets and will be installing them when they have time. The batting cages will be available for use once this is completed. Mr. Bye stated that the peat from the skatepark area of Lions Park has been hauled out. A portion of the peat was added to the sliding hill and the remainder was brought to Public Works for use later. Mr. Bye indicated that park identification signs are being made and installed as they are finished. 8. City Recreation Update e Ms. McPherson stated that the Recreation summer brochure has been delivered and Recreation has seen a great response. Recreation is beginning to work on planning for fall and a few new programs will be offered. The fall brochure will go to print mid-July and will be delivered the first Wednesday in August. Ms. McPherson noted that there was a nice article in the Star News about the Recreation programs offered. Safety Camp is scheduled for June 17 and 18, 2003. 9A.1. Community Events: Hillside Park Use Request Ms. McPherson stated that the Twin Cities Unicycle Club has requested the use of Hillside Park on August 3, 2003, from 11:00 a.m. to 9:00 p.m. for the mountain unicycling portion of the North American Unicycling Championships. Approximately 150-200 people are expected to take part in this event. Greg Muellerleile was in attendance at the meeting. The Commission questioned if the group will be charging admission. Mr Muellerleile stated that the participants are charged an entty fee but the event is free to the public. Mr. Muellerleile also stated that the event would be cancelled for the safety of the riders if the trails were too wet. The Commission asked if this event would require the closure of the park to the public. Mr. Muellerleile stated that the park would need to be closed. Commissioner Paige suggested that BLAST be notified and that a sign be put up in the park stating the closure. Ms. McPherson stated that she would notify BLAST of the park closure. e COMMISSIONER ANDERSON MOVED TO APPROVE THE USE OF HILLSIDE PARK ON SUNDAY, AUGUST 3, 2003, FROM 11 A.M. TO 9 P.M. BY THE TWIN CITIES UNICYCLE CLUB FOR THE MOUNTAIN BIKING PORTION OF THE NORTH AMERICAN UNICYCLING CHAMPIONSHIPS. THE GROUP WILL BE CHARGED A $3.00 PER PARTICIPANT FEE, NOT TO EXCEED $500, AND A $500 DEPOSIT FOR THIS EVENT. COMMISSIONER NYSTROM SECONDED THE MOTION. THE MOTION CARRIED 7-0. Park & Recreation Commission Minutes June 11, 2003 Page 3 e 9.A.2. Lions Park Use Request Ms. McPherson stated that Joseph D. Caliguire has requested use of Lions Park and Bandshell for August 16,2003 from 10 a.m. to midnight for an "End of Summer" concert. Mr. Caliguire was in attendance and he stated that 7-8 bands will be participating. The group hopes to begin the concert at noon and end it at 10 p.m. The Commission questioned how many people are expected at this event and where they are expected to park. Mr. Caliguire stated that the number of people is unknown but they have talked to Central Lutheran Church about parking. The church granted the group permission to park there but they must wait until after 3-4 p.m. due to a wedding. Ms. McPherson stated that she will contact Ice Arena Manager Rich Czech on behalf of the group to see if parking would be available at the arena if needed. Commissioner Anderson suggested that the deposit be less than the maximum based on the history of the group. Commission Anderson also suggested that there be no fee as the group is new at planning these events on their own. e COMMISSIONER KUESTER MOVED TO APPROVE THE USE OF LIONS PARKAND BANDSHELL ON AUGUST 16, 2003, FROM 10 A.M. TO MIDNIGHT FORAN "END OF SUMMER" CONCERT. THE GROUP WILL BE CHARGED A $200 DEPOSIT AND NO FEE FOR THIS EVENT. COMMISSIONER ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. 9A.3. Woodland Trails Park Request Ms. McPherson stated that staff has received two requests from Mike Niziolek, Elk River High School for events at Woodland Trails Park. The first request is for "Wheels to Shoes" on July 12, 2003, from 7 a.m. to noon for an 8k race. This is a benefit for Tyler Thompson who was injured in a construction accident. Approximately 200-500 people are expected to participate. Mr. Niziolek stated that if they get a large number of people they may need to have the Police Reserves help in closing down one lane of County Road 1 to start the race. Ms. McPherson stated that the group would be responsible for any fees for the Reserves. Ms. McPherson suggested that Mr. Niziolek contact the golf course of the race so they are aware of what is going on. Commissioner Anderson suggested that since this is a benefit for a family that has given much to the community over the years, that a minimum deposit be charged and no fee. e COMMISSIONER NYSTROM MOVED TO APPROVE THE USE OF WooDIAND TRAILS PARK ON JULY 12, 2003 FROM 7 A.M. TO NOON FORA "WHEELS TO SHOES" 8K RACE BENEFIT FOR TYLER THOMPSON. THE GROUP WILL BE CHARGED A $100 DEPOSIT WITH NO FEE. ANY ADDITIONAL PARK RELATED COSTS INCURRED BY THE CITY FOR THIS EVENT WILL BE REIMBURSED BY THE APPLICANT. COMMISSIONER PAIGE SECONDED THE MOTION. THE MOTION CARRIED 7-0. . . . Park & Recreation Commission Minutes June 11, 2003 Page 4 The second request from Mr. Niziolek was for a cross country running race at Woodland Trails. The event will be held September 18, 2003 from 4 p.m. to 7 p.m. It is expected that approximately 200-300 people would participate in this event. Ms. McPherson stated that this is a school event and the agreement the city has with the school is to only charge for actual costs incurred. COMMISSIONER POLSTON-HORK MOVED TO APPROVE THE USE OF WOODLAND TRAILS PARK BY THE ELK RIVER HIGH SCHOOL ON SEPTEMBER 18, 2003 FROM 4 P.M. TO 7 P.M. FORA CROSS COUNTRY RACE PER THE CITY AGREEMENT WITH THE SCHOOL, THE GROUP WILL BE CHARGED ONLY ACTUAL COSTS INCURRED BY THE CITY FOR THE EVENT. COMMISSIONER ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. 9.B.I. Land Use Cases: Park Dedication, Case No. P 03-05 - Pheasant Run Second Addition Park Planner Chris Leeseberg stated that Dynamics Design & Land Co. has submitted a preliminary plat for Pheasant Run Second Addition. The subject property is located south of County Road 33 and west of the existing Pheasant Run subdivision and totals 22.70 acres. There is a single-family dwelling located on the property and several out buildings. The property has moderate topography with several areas of trees and one small wetland area along the south property line. The current proposal is to subdivide the property into 8 lots; one for the existing home, and seven additional lots for development pmposes. The subject parcel is not located within an area-wide community park target and is too small to provide land dedication for an area- wide park (2.27 acres). Staff is recommends that the Commission recommend cash dedication for seven lots. The Commission discussed the width and condition of County Road 33 and whether there was a need to obtain an easement for trail pmposes. COMMISSIONER NYSTROM MOVED TO ACCEPT CASH DEDICATION FOR SEVEN LOTS FOR THE PRELIMINARY PIAT OF PHEASANT RUN SECOND ADDITION WITH THE CONDITION THAT 15 FEET OF EASEMENT OUTSIDE THE COUNTY RIGHT OF WAY ON THE SOUTH SIDE OF COUNTY ROAD 33 BE GIVEN. COMMISSIONER ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. 9.C.I. Park/Trail Development Issues: Approve Final Playground Plan, Highlands West Park Ms. McPherson presented the playground layout for the Highlands West Park. Three- dimensional color renderings were provided to the Commission for their consideration. Ms. McPherson stated that there is approximately $50,000 in the CIP budget for this equipment. She stated that the cost of the proposed equipment is about $33,000 and the remaining money will be used for concrete curb, soft step, and landscaping. The playground equipment would be installed in mid to late August. Staff recommends that the Commission approve the proposed playground equipment. . . . Park & Recreation Commission Minutes June 11, 2003 Page 5 COMMISSIONER POLSTON-HORKMOVED TO APPROVE THE PROPOSED PLAYGROUND EQUIPMENT FOR THE HIGHLANDS WEST PARK. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 6-0-1. Commissioner Jackett abstained. 10. Information/Update items (No discussion or presentation unless requested) A. Land Use Cases - None B. Park/Trail Developments: 1. Otsego Park Dedication Ordinance 2. Summary of Recendy Approved Major Park Uses 3. Article: Arena Profits 4. Monthly Park Dedication Balance Sheet for May 2003 11. Update on May 19. 2003 City Council Meeting There was nothing on the agenda related to the Commission so Chair Peterson was not in attendance. 12. Update on May 27. 2003 Planning Commission Meeting Commissioner Jackett provided an update on the May 27, 2003 Planning Commission Meeting. 13. Other Business There was no other business at this time. 14. Adiournment There being no further business, COMMISSIONER POLSTON-HORK MOVED TO ADJOURN THE MEETING. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 7-0. The meeting of the Elk River Park and Recreation Commission adjourned at 8:33 p.m. Respectfully submitted, ~1~ Jessica Miller Recording Secretary