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09-10-2003 PR MIN . . . MEETING OF THE ELK RIVER PARK AND RECREATION COMMISSION HELD AT LIONS PARK CENTER WEDNESDAY, SEPTEMBER 10, 2003 Members Present: Chair Peterson, Commissioners Anderson, Nystrom, Kuester, and Polston- Hork Members Absent: Commissioners Paige and Jackett Staff Present: Chris Leeseberg, Planner/Park Planner; Phil Hals, Park/Street Superintendent; T eny Bye, Park Foreman, and Rae Ann Gardner, Recording Secretary 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Park and Recreation Commission was called to order at 6:58 p.m. by Chair Peterson. 2. Consider September 10. 2003 Park & Recreation Commission Agenda Item 13, Big Tooth Ridge oak wilt problem was added. COMMISSIONER POLSTON-HORKMOVED TO APPROVE THE SEPTEMBER 10, 2003 PARK & RECREATION COMMISSION AGENDA. COMMISSIONER ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider Minutes of August 13. 2003 Park & Recreation Commission Meeting COMMISSIONER POLSTON-HORKMOVED TO APPROVE THE AUGUST 13, 2003 PARK AND RECREATION COMMISSION MEETING MINUTES. COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Park & Recreation Commissioner to Attend September Planning Commission and City Council Meetings a. September 15. 2003 City Council Meeting Commissioner Paige will attend the September 15, 2003 City Council Meeting. b. September 23. 2003 Planning Commission Meeting Commissioner Anderson will attend the September 23, 2003 Planning Commission Meeting. 5. Open Mike No one appeared for this item. . . . Park & Recreation Connnission Minutes September 10, 2003 Page 2 6. Neighborhood Meetings/Discussions: Handke Stadimn Prairie Restoration Spencer Wigmore, Scout Troop 90 reported that they are interested in doing a controlled burn at Handke Pit. The controlled burn would take place on the northwest slope by the backstop and the south and southwest side. The neighborhood has been notified of the potential burn. The Elk River Fire Department will be on hand to help with the burn. 7. Park Development Progress Report Park Foreman T eny Bye provided the following update: The Streets/Parks Department has done some work on the Lions Park sliding hill and have prepped it for seeding. Highlands West playground now has wood chips and is ready for concrete curbs and sidewalk to be put in. Staff is working out at the Youth Athletic Complex, the fences have been marked for field 5 & 6, and they are prepping for turf and laying down aglime. Mr. Bye also stated that the siding on the concession stand is complete. The fall sports are in full swing and they are busy keeping fields ready for the different sports. Mr. Bye stated that they are trying to keep up with watering of trees around the city. The department has been sending out two trucks daily trying to keep up with the watering. 8. City Recreation Update Recreation Manager Michele Bergh provided a written update to the Commission from the Recreation Department. Her update stated that the Fall registration is underway and is going very well and that classes are set to begin this week and next. Ms. Bergh stated that the Recreation Department would be adding programs for this holiday season including a Power Play Sports program for elementary-aged children, a Girl Power dub, and additional non-school day activities. Ms. Bergh also stated that the three office staff members would be attending this year's MRPA conference September 24-26th in Bemidji. 9.A.1. Community Events: Youth-run Coffee Shop Shasta Rueckert representing S.O.BA.C. (Student Organized Business Advisory Committee) was present to share information about their group's desire to start a coffee shop in Elk River that would provide a safe and chemically free place for the youth of Elk River as well as surrounding communities. Ms. Shasta explained the group has been meeting on a regular basis since January and they are working on funding to pursue the coffee shop. Commissioner Anderson asked if they have a building in mind that they are interested in. Ms. Shasta explained they are interested in the old Snyder building located between the . . . Park & Recreation Commission Minutes September 10,2003 Page 3 Buffalo Wild Wings building and Burger King. Commissioner Kuester suggested they could possibly look at the Boys and Girls Club as an option to use after school. Commissioner Peterson offered that if the group need anything, they can come back and make a presentation and wished them luck with their project. 9.B.1. Land Use Cases: Park Dedication: Preliminary Plat of Boulder Point - Case No. P 03-11 Park Planner Chris Leeseberg reviewed the preliminary plat for Boulder Point. The subject property is located at the southeast comer of the intersection of Sherburne County No. 12 and Twin Lakes Road and totals approximately 1.5 acres. The current proposal is to subdivide the property into two lots for two townhome structures. Lot 1 will be utilized for 5 units and Lot 2 will be utilized for 4 units. Staff recommends that the Commission consider park dedication in the form of cash for nine residential units. COMMISSIONER ANDERSON MOVED TO ACCEPT CASH DEDICATION FOR NINE RESIDENTIAL UNITS. COMMISSIONER NYSTROM SECONDED THE MOTION. THE MOTION CARRIED 7-0. 9.B.2. Land Use Cases: Scott Breuer Concept Plan Park Planner Chris Leeseberg gave an overview of the three concepts Scott Breuer presented at the September 9, 2003 Planning Commission meeting. The original Concept A (140-unit PUD) was again preferred by the Planning Commission, yet again was not preferred by the Park and Recreation Commission. There was discussion as to why the Planning Commission wanted the original 140-unit PUD. The Park and Recreation Commission is still looking for an approximately 200-foot wide buffer between the homes of the proposed plat and the Great Northern Trail. The Commission preferred the thought /idea behind Option B, as it began to provide this desired buffer. The Commission also discussed possibly of purchasing additional land, if the applicant was willing, to obtain this buffer. Option C was not preferred by either of the commissions or the developer. The Park and Recreation Commission gave staff direction to let the developer know they preferred Option B with some additional modifications to obtain the buffer, and that they may be willing to purchase some land to obtain it. 9.C.1. Park/Trail Development Issues: October Park Tour Commission decided to visit the following parks on their park tour Wednesday, October 8, 2003: Starting with the Youth Athletic Complex then Trott Brook Park, Highlands East and West and if there is enough light, Royal Valley. The tour will depart promptly at 5pm from Lions Park Center and will return to Lions Park Center and have a barbeque. 10. Information/Update Items This information was presented to the Commissioners in their packets. No action was required. 1. Park Dedication Fund Balance . . . Park & Recreation Commission Minutes Sept~berl0,2003 Page 4 2. YMCA Update 3. Draft Ice Arena Commission Minutes 11. Update on 8-18-03 City Council Meeting Commissioner Polston-Hork provided an update on the August 18, 2003 City Council meeting. Commissioner Polston-Hork stated that the City Council approved the resurfacing of the Vandenberge tennis courts with adjustments to the budget per Park and Recreation recommendation. 12. Update on 8-20-03 Planning Commission Meeting There were no park related items on this agenda. 13. Other Business Ice Arena Commission Update - Commissioner Jackett was not in attendance to give an update. Commission Kuester stated that he walked through Big Tooth Ridge with Tim Edgerton to get Mr. Edgerton's assessment on the oak wilt problem. Mr. Edgerton felt there were not enough dead trees to do anything and that there was sufficient other types of trees to replenish itself over time. Mr. Edgerton thought it would be good to clear under the canopy of trees. Park/Street Superintendent Phil Hals stated that he would be in contact with Mr. Edgerton to help take care of clearing under the canopies. 14. Adjournment There being no further business, COMMISSIONER POLSTON-HORK MOVED TO ADJOURN THE MEETING. COMMISSIONER ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River Park and Recreation Commission adjourned at 8:35 p.m. Respectfully submitted, Rae Ann Gardner Recording Secretary