10-08-2003 PR MIN
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MEETING OF THE ELK RIVER
PARK AND RECREATION COMMISSION
HELD AT LIONS PARK CENTER
WEDNESDAY, OCTOBER 8, 2003
Members Present:
Chair Peterson, Corrunissioners Anderson, Nystrom, Kuester, Jackett,
Polston-Hork, and Paige
Members Absent:
None
Staff Present:
Michele McPherson, Director of Planning; Chris Leeseberg, Planner/Park
Planner; Phil Hals, Park/Street Superintendent; T eny Bye, Park Foreman
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River Park and Recreation
Corrunission was called to order at 7:03 p.m. by Chair Peterson.
2. Consider 10/8/03 Park & Recreation Corrunission Agenda
Corrunissioner Anderson asked that Royal Valley Park be added under "Other Business".
MOTION BY COMMISSIONER PAIGE, SECONDED BY COMMISISONER
POLSTON-HORK TO APPROVE THE OCTOBER 8, 2003 PARK &
RECREATION COMMISSION AGENDA AS AMENDED. MOTION CARRIED
7-0.
3.
Consider Minutes of September 10. 2003 Park & Recreation Corrunission Meeting
MOTION BY COMMISSIONER POLSTON-HORK, SECONDED BY
COMMISSIONER PAIGE TO APPROVE THE SEPTEMBER 10,2003 PARK
AND RECREATION COMMISSION MEETING MINUTES. MOTION
CARRIED 7-0.
4. Park & Recreation Corrunissioner to Attend October Planning Corrunission and City
Council Meetings
a. 10/20/03 City Council Meeting
Corrunissioner Anderson will attend the October 20, 2003 City Council Meeting.
b. 10/28/03 Planning Corrunission Meeting
Corrunissioner Peterson will attend the October 28, 2003 Planning Corrunission
Meeting.
5.
Open Mike
No one appeared for this item.
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Park & Recreation Commission Minutes
October 8, 2003
Page 2
6. Neighborhood Meetings/Discussions: None
7. Park Development Progress Report
Mr. Bye noted that the Lions Park light bases have been set, the conduit has been trenched,
and the wires pulled, and the electrician is working to hook up each of the lights. He noted
that the trails at Lions Park had been overlaid, as well as the Highlands West parking area
and trail, and also the Hillside Park driveway entrance. Phil Hals, Parks and Streets
Superintendent, noted that he is waiting for comment back from the insurance carrier
regarding the potential City-built skate park equipment.
Commissioner Anderson noted that the ski trails received their final mowing and that Streets
and Parks employee Case Hayward did a great job mowing the trails.
8. City Recreation Update
Michele Bergh provided an update of recreation activities to date. The Holiday brochure has
been delivered. The current focus is on planning Family Fright Night which will be October
25, 2003.
9A.1. Community Events: None
9.B.1. Park Dedication Case No. AS 03-04 - Administrative Subdivision by Rodney and Clara
Anderson
Director of Planning Michele McPherson reviewed the staff report for the administrative
subdivision. The subject property is located at the intersection of Manor Place and Morton
Avenue. An existing single-family home is on the site and the applicants propose to
subdivide the lot into two parcels. The site is not large enough for land dedication. Staff
recommends cash dedication for one lot.
MOTION BY COMMISSIONER POLSTON-HORK, SECONDED BY
COMMISSIONER PAIGE TO ACCEPT THE STAFF RECOMMENDATION TO
ACCEPT CASH DEDICATION FOR ONE LOT. MOTION CARRIED 7-0.
9.G1. Acknowledge Contribution from Tiller Corporation
Director of Planning Ms. McPherson reported that the Recreational Access Agreement with
Tiller Corporation has been executed on behalf of both parties. Tiller Corporation indicated
a willingness to assist the City in bettering the parks and sent a check in the amount of
$1,372.98. Staff recommends the Commission acknowledge the contribution from Tiller.
MOTION BY COMMISSIONER KUESTER, SECONDED BY COMMISSIONER
ANDERSON, TO ACKNOWEDGE AND THANK TILLER CORPORATION
FOR THEIR GENEROUS DONATION, WITH THE MONIES TO BE USED
FOR SECURITY GATES IN WooDIAND TRAILS PARK. MOTION CARRIED
7-0.
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Park & Recreation Commission Minutes
October 8, 2003
Page 3
9.G2. Discuss 2004 CIP Budget
Director of Planning Ms. McPherson reviewed the preliminary 2004 CIP Budget Project
List. The Commission directed staff to prepare a status report of projects in 2001, 2002, and
2003 for discussion at the November meeting. The direction to pursue in 2004 will then be
further discussed.
9.G3. Discuss Items for Joint Meeting with the Planning Commission
Ms. McPherson stated that staff has arranged a joint meeting with the Planning Commission
on November 12th beginning at 5:00 p.m. The Commission was asked to generate a list of
agenda topics for discussion. The following items were identified:
. Master Park Plan
. Mission Statement
. Goals and Objectives
. Neighborhood Park Composition
. Greenways
. Status Report on Park Boundary Signs
. Planning vs. Park and Recreation Goals
. Encroachment into City Parks by Residential Activities
9.G4. Establishment of Greenway Subcommittee
Director of Planning Michele McPherson reviewed the memo requesting the establishment
of a Greenway Subcommittee. She stated that the pwpose of the subcommittee would be to
prepare Requests For Proposal to complete a natural resources inventory within the
community. The following commissioners volunteered to serve on the subcommittee:
. Paul Paige
· Jim Nystrom
. Dawn Polston-Hork
Commissioner Kuester inquired as to the status of the oak wilt suppression site located on
City property. Phil Hals stated that he had met with County Forester Tim Edgeton and that
he was working with Rebecca Haug, Environmental Technician, regarding that particular
Site.
10. Information/Update Items
This information was presented to the Commissioners in their packets. No action was
required.
1. Park Dedication Fund Balance
2. Hillside City Park Revenues
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Park & Recreation Commission Minutes
October 8, 2003
Page 4
11. Update on 9/15/03 City Collllcil Meeting
Cormnissioner Paige reported on the September 15, 2003 City COllllcil meeting. There were
no park-related items on the agenda.
12. Update on 9/23/03 Planning Cormnission
Cormnissioner Anderson reported that there were no park-related items on the September
23, 2003 Planning Cormnission agenda.
13. Other Business
Cormnissioner Anderson stated that he was surprised to see the amollllt of activity at Royal
Valley Park. He felt that the construction of the access road to the well site was not in
accordance with the City's own practices. There was no fencing to protect the oak trees, the
road being constructed was higher than it needed to be, and that the Cormnission had not
been consulted prior to commencement of the project. He felt that the utilities should be
required to pay reparations for the damage in the amollllt of approximately $100,000.
Cormnissioner Kuester concurred and stated that there is typically a process and that the
process had been violated.
Cormnissioner Paige stated that there will be adverse impact to the oak trees, since the work
is occurring within the drip line area. He also noted that the road seems to be at a much
higher elevation than necessary.
The direction of the Commission was that work should be stopped immediately and that a
special meeting needs to be established to discuss the issue with Utilities and the
Cormnission to identify a solution to the damage that has occurred.
14. Adiournment
There being no further business, the meeting adjourned at 7:40 p.m.
Respectfully submitted,
Michele McPherson
Director of Planning