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11-12-2003 PR MIN . MEETING OF THE ELK RIVER PARK AND RECREATION COMMISSION HELD AT LIONS PARK CENTER WEDNESDAY, NOVEMBER 12, 2003 Members Present: Chair Peterson, Commissioners Anderson, Nystrom, Kuester, Jackett, Polston-Hork, and Paige Members Absent: None Staff Present: Michele McPherson, Director of Planning; Chris Leeseberg, Planner/Park Planner; Terry Bye, Park Foreman, Phil Hals, Park/Street Superintendent; Rae Ann Gardner, Recording Secretary 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Park and Recreation Commission was called to order at 7:45 p.m. by Chair Peterson. 2. Consider 11/12/03 Park & Recreation Commission Agenda Director of Planning Michele McPherson added the following items to the agenda: . Ice Rinks 2004 Budget Update Commissioner Polston-Hork requested that an HPC Item be added to the agenda. COMMISSIONER KUESTER MOVED TO APPROVE THE NOVEMBER 12, 2003 PARK & RECREATION COMMISSION AGENDA AS AMENDED. COMMISSIONER PAIGE SECONDED THE MOTION. THE MOTION CARRIED 7-0. COMMISSIONER KUESTER MOVED TO APPROVE THE OCTOBER 8, 2003 PARKAND RECREATION COMMISSION MEETING MINUTES. COMMISSIONER]ACKET SECONDED THE MOTION. THE MOTION CARRIED 7-0. 4. Park & Recreation Commissioner to Attend November Planning Commission and City Council Meetings a. November 17. 2003 City Council Meeting Commissioner Peterson will attend the November 17, 2003 City Council Meeting. . b, November 25. 2003 Planning Commission Meeting . . . Park & Recreation Commission Minutes November 13, 2002 Page 2 Commissioner Jackett will attend the November 25,2003 Planning Commission Meeting. 5. Open Mike No one appeared for this item. 6. Neighborhood Meetings/Discussions: None 7. Park Development Progress Report Mr. Bye noted that they are still working on the lights at Lions Park. He also stated that the department has begun working on prepping the winter equipment. Mr. Bye also stated that the department has been working on prepping the outdoor skating areas for the winter season and was looking for feedback about the rinks and if they should place the hockey boards at both Handke Stadium and Lions Park. He stated that with the department short several people, it would be difficult to keep the boards free from snow. Staff would prefer not to install the boards this year. The Commission discussed having two sets of hockey boards, a set at Handke Stadium and Lions Park. The commission also stated they would like to have rink atten.dance at both. places and that the attendants hired would help with the snow removal from the rinks and the hockey boards. Commissioner Anderson asked Mr. Bye and Mr. Hals if it would be possible to flood a larger area at Handke Stadium. Mr. Hals stated that they are able to flood a larger area like they did last year and add a barrier with snow so that the sleds don't end up going onto the rinks when sliding down the hill. Commissioner Anderson stated that it was important for the City to fund the warming house attendants, especially in light of the community effort and support of the Handke restoration project. MOTION BY COMMISSIONER ANDERSON, SECONDED BY COMMISSIONER KUESTER TO REQUEST FROM CITY COUNCIL FUNDING TO HAVE HOCKEY BOARDS AND RINK ATTENDANTS BOTH AT LIONS PARK CENTER AND HANDKE STADIUM AND TO MAXIMIZE THE RINK AT THE STADIUM. MOTION CARRIED 7-0 Commissioner Peterson requested to know about all the volunteers in the park so that they can be recognized. 8. City Recreation Update Michele Bergh reported that the Recreation Department has a new promotion for referrals and new residents. Ms: Bergh also stated that Family Fright Night was a huge success with 570 participants and over 100 volunteers. Sherburne County STS came out on the following Monday to do some of the final clean up of Woodland Trails. Ms. Bergh also shared that the Januaty-February Program Guide went to the printer and that the next big event is Cabin Fever at the end of January 2004. . . . Park & Recreation Commission Minutes ~oven1ber13,2002 Page 3 The Recreation Department also has two new staff people in the office. Jackie Riebel is job sharing with Shari at the customer service counter and Kathy LeGare is working on special events and facilities. 9A.l. Community Events: None 9.B.l. Consider Park Dedication - CDC, Inc., Case No. P 03-14 9.C.1. Director of Planning, Michele McPherson reported that CDC, Inc has submitted a preliminary plat application for property located at the southwest comer of the intersection of Main Street and Highway 169. The site is zoned C3, Highway Commercial. The preliminary plat includes 6 lots ranging in size from 1 acre to 2.5 acres. The total lot acreage outside of the street right-of-way is 8.75 acres. Due to the nature of the parcel, staff suggests cash dedication. MOTION BY COMMISSIONER ANDERSON, SECONDED BY COMMISION KUESTER TO ACCEPT STAFF RECOMMENDATION OF A CASH DEDICATION FOR THE PRELIMINARY PIAT BY cne, INe. Consider 2004 Park Dedication Fees Director of Planning, Michele McPherson reviewed the memo on the 2004 Park Dedication Fees. She stated that in recent year there has been no change to the commercial and industrial rates, however the City has consistently increased the residential rate at 5 percent or slightly lower each year. Rates for adjacent cities were reviewed. Commissioner Paige stated that given the park related initiatives identified in the Comprehensive and Master Park Plans, the City will need additional cash to accomplish its objectives. Other cities' fees are as high as $1,800 per residential unit. He would like to have the City' fees consistent with adjacent rates. Ms. McPherson also stated that the City typically reimburses developers for bituminous trail construction at a rate of $10 per lineal foot of trail and that staff would recommend eliminating this reimbursement to developers. MOTION BY COMMISSIONER POLSTON-HORK, SECONDED BY COMMISSIONER NYSTROM TO INCREASE RESIDENTIAL CASH '- DEDICATION TO $2200 PER DWELLING UNIT. MOTION CARRIED 7-0 MOTION BY COMMISSIONER POLSTON-HORK, SECONDED BY COMMISSIONER NYSTROM TO INCREASE COMMERCIAL CASH DEDICATION TO $7000 PER ACRE. MOTION FAILED 4-3 MOTION BY COMMISSIONER PAIGE, SECONDED BY COMMISSIONER ANDERSON TO LEAVE COMMERCIAL CASH DEDICATION AT $3000 PER ACRE. MOTION FAILED 6-1 Park & Recreation Commission Minutes November 13, 2002 Page 4 . MOTION BY COMMISSIONER PETERSON, SECONDED BY COMMISSIONER JACKETT TO RAISE COMMERCIAL CASH DEDICATION TO $4500 PER ACRE. MOTION CARRIED 7-0 MOTION BY COMMISSIONER ANDERSON, SECONDED BY COMMISSIONER KUESTER TO ELIMINATE THE REIMBURSEMENT TO DEVELOPERS FOR BITUMINOUS TRAIL CONSTRUCTION AT A RATE OF $10 PER LINEAL FOOT OF TRAIL. MOTION CARRIED 7-0 9.C.2. Adopt-a-Park Status Report Director of Planning Michele McPherson reviewed the memo stating that the Adopt-a-Park program has been very successful in obtaining groups or individuals to adopt many of the City's parks. Of the 40 City parks, 17 have been adopted and are being cared for by Elk River residents and others. There are still a few larger parks that are waiting to be adopted. 9.C.3. Greenway Subcommittee Status Report Director of Planning Michele McPherson shared that the first meeting was held on Tuesday, October 28th. The subcommittee reviewed the DNR-provided checklist, drafted a preliminary outline for the request for proposals, and set the next meeting for Tuesday, November 25, 2003. . 9.CA. 2000-03 CIP Proiect Status Report Tabled until December 10, 2003. 9.C.5. 2004 CIP Project Discussion Tabled until December 10, 2003. 10. Information/Update Items This information was presented to the Commissioners in their packets. No action was required. A. Land Use Cases: None B.Park/Trail Developments: 1. Park Dedication Fund Balance 2. Hillside City Park Fee 11. Update on October 10. 2003 City Council Meeting , Commissioner Anderson provided an update on the October 20, 2003 City Council meeting. 12. Update on October 28. 2003 Planning Commission Meeting . Commissioner Peterson provided an update on the October 28, 2003 Planning Commission Meeting. . . . Park & Recreation Commission Minutes ~overnber13,2002 Page 5 13. Other Business 1. 2004 Budget Ms. McPherson shared that City Council moved to add Park and Recreation Director in the 2004 budget. She requested that 2-3 members of the Park and Recreation Commission to assist in reviewing the job description and to help with interviews. 2. Heritage Preservation Commissioner Polston-Hork shared an idea of programming to the youth about the heritage and history of Elk. River. 3. Update on Elk. River Arena Commissioner Jackett shared that the ice is fine on the barn right now and that work on the new floor will begin in May. 14. Adiournment There being no further business, the meeting adjourned at 9:10pm. Respectfully submitted, q4n~ Recording Secretary