12-12-18 WRTP Mtg 1 Minutes
K:\013222-000\Admin\Meeting\Steering Committee\13222 SC Mtg 1 Minutes_2018-1212.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM
Woodland Trails Park Shelter & Nature Play Project
City of Elk River, Minnesota
Design Committee Meeting #1
WSB Project 013222
December 12, 2018
5:30 pm
MEETING MINUTES
1. Welcome & Introductions
a. See attached sign-in sheet
2. Project Roles & Responsibilities
a. City of Elk River
City will be responsible for overseeing the project, providing input and feedback
and final review and approval of the design and final documents for bidding.
b. WSB
WSB will provide schematic design, design development plans and construction
documents for the project in order for contractors to bid on plans.
c. Design Committee
Committee will be asked to provide input and feedback for guidance regarding
the design of the project, including nature play elements and theming.
3. Project Overview / Tentative Schedule
A short schedule is required to meet optimal bidding period (winter/early spring) and to
begin construction as soon as possible in 2019 in order to meet grant requirements.
a. Schematic Design
b. Preferred Schematic Design
c. Design Development
d. 50% Construction Package
e. 100% Construction Package
f. Bidding
g. Something to note: nature play be tricky to bid because of the unknowns by the
contractor (it is not typical concrete or playground work)– WSB will work to
ensure all details are carefully laid-out in order to get the best pricing for this
project and contact Contractors in advance to gain interest.
h. Construction
4. Design Discussion
a. Site Features
i. Likes interactive water play – concrete channel, think about timing of
water and how to turn on/off
ii. Likes sand play / mud play
iii. Likes elevation change / overlook idea
iv. Likes stones set into hill slope for climbing
v. Dislikes bright neon colored or too manufactured look of play elements
Design Committee Meeting #1
December 12, 2018
Page 2
K:\013222-000\Admin\Meeting\Steering Committee\13222 SC Mtg 1 Minutes_2018-1212.docx
vi. Likes sensory / tactile experiences
vii. Likes scavenger hunts
viii. Likes grass slope for rolling down hill / open space for running
ix. Likes tree climbing elements
x. Likes quiet places
b. Construction Costs
i. Construction budget is $200,000 for nature play area which includes
grading, earthwork, restoration (landscaping), etc.
ii. Donations by area companies for materials may be an option - boulders
c. Maintenance Needs
i. Natural play – natural materials will need replacement more often due to
weathering & decomposition
ii. Sand replacement and maintenance as it tends to wash away
iii. Tree limbs / tree cookies - replacements as items disappear
iv. Concerns about aggregate and other destroying manufactured elements,
scraping off paint
d. Natural Resources – ideas to mimic in play area or issues
i. Frogs, turtles, deer
ii. Streams, bridges
iii. Raspberries, blackberries grow in the park
iv. Ticks are an issue at the park (regular and deer ticks)
Future Meeting Dates for Design Committee:
Meeting #2: Wednesday, December 26th at 5:30 p.m.
Review Schematic Design Options
Meeting #3: Wednesday, January 9th at 5:30 p.m.
Review Preferred Design
Meeting #4: Wednesday, January 28th at 5:30 p.m. (Optional)
Review Design Development Plans
Meeting #5: Wednesday, February 13th at 5:30 p.m.
Review 50% Construction Documents
Meeting #6: Wednesday, March 6th at 5:30 p.m.
Review 100% Construction Documents