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07-14-2004 PR MIN . . . MEETING OF THE ELK RIVER PARKS AND RECREATION COMMISSION HELD AT LIONS PARK CENTER WEDNESDAY, JULY 14, 2004 Members Present: Chair Peterson, Commissioners Anderson, Nystrom, Kuester, Polston-Hork, Paige and Niziolek Members Absent: None Staff Present: Michele McPherson, Director of Planning; Chris Leeseberg, Planner/Park Planner; Michele Bergh, Recreation Manager; T eny Bye, Park Foreman; Rae Ann Gardner, Recording Secretary 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Park and Recreation Commission was called to order at 6:35 p.m. by Vice-Chair Polston-Hork. 2. Consider July 14. 2004 Park & Recreation Commission Agenda Director of Planning, Michele McPherson added Update on Woodland Hills Plat under "Other Business". MOVED BY COMMISSIONER NYSTROM AND SECONDED BY COMMISSIONER KUESTER TO APPROVE THE JULY 14, 2004 PARK & RECREATION COMMISSION AGENDA AS AMENDED. MOTION CARRIED 6-0. Chair Peterson arrived at 6:40 p.m. 3. Consider Minutes of June 9. 2004 Park & Recreation Commission Meeting Commissioner Kuester pointed out that on 9.B.2., it should say Hwy 169 not Hwy 16. MOVED BY COMMISSIONER NYSTROM AND SECONDED BY COMMISSIONER KUESTER TO APPROVE THE JUNE 9, 2004 PARK AND RECREATION COMMISSION MEETING MINUTES. MOTION CARRIED 7-0. 4. Park & Recreation Commissioner to Attend July 19. 2004 Planning Commission and May 27. 2004 City Council Meetings a. July 19. 2004 City Council Meeting b. Commissioner Nystrom will attend the July 19, 2004 City Council Meeting. July 27.2004 Planning Commission Meeting Commissioner Niziolek will attend the July 27, 2004 Planning Commission Meeting. . . . Park & Recreation Commission Minutes July 14, 2004 Page 2 5. Open Mike No one appeared for this item. 6. Neighborhood Meetings/Discussions: None 7. Park Development Progress Report - Terry Bye Park Foreman, Terry Bye shared pictures of Big Tooth Ridge Park. Mr. Bye stated that Big John Construction took 1 'n feet off the berm and cleaned out the brush, trees and tree stumps. Mr. Bye stated they seeded the area with annual rye grass. Mr. Bye stated that Highlands West basketball court has been paved and they may have to put some sort of storm sewer to drain an area near the trail to when it rains to prevent washouts. Mr. Bye stated that at Oak Savannah they have finished placing new wood chips on the trails. Mr. Bye shared that the Dogi Pots have been placed at Lions Park, Woodlands Trails, Mississippi Oaks 2nd. Mr. Bye stated that Lions Park has a newly paved basketball court and they have done some work along the trails. Commissioner Anderson asked if the permanent seeding in Big Tooth Ridge will be done next year. Mr. Bye stated that the seeding will take place next year when they decide what kind of seed they will use. 8. City Recreation Update - Michele Bergh Recreation Manager, Michele Bergh shared a list with the Commission of all the June programs currently running. Ms. Bergh also shared that the Recreation Department participated in the 4th of July event at Orono and will be participating in the Sherburne County Fair Parade on July 16th. Ms. Bergh stated they use these events for marketing. Ms. Bergh stated that the department will begin taking on-line registrations August 4th beginning with the new September-October Program Guide. Ms. Bergh shared that they are helping football reserve fields for fall. Ms. Bergh stated that they are still dealing with issues with the skatepark and are looking at getting quotes for security cameras that would be placed inside and out of the building. They will also be working with the Police Department when the new Parks and Recreation Director starts to create a policy for the skatepark. . . . Park & Recreation Commission Minutes July 14, 2004 Page 3 9.A.1. 9.B.1. 9.B.2. Commissioner Niziolek shared that the Wheels to Shoes event was successful and had 100 participants. Community Events: None Consider Park Dedication. P 04-09. River Park Director of Planning, Michele McPherson provided an overview of the walking tour to the Commission. The consensus of those visiting the site was that it is a very good quality forest and that there are very nice overlooks from the forest to the meadow area within the overhead power line corridor. Ms. McPherson provided a copy of the revised site plan drawings for the River Park development. The applicant eliminated much of the coving concept and went to a development with some curvilinear streets close to a grid pattern. In the revised plan only 3 acres of the 11-acre forest will remain once grading is completed. Ms. McPherson shared that the applicant indicated that they are willing to dedicate a portion of the treed area for park purposes without requesting dedication credit. MOVED BY COMMISSIONER KUESTER AND SECONDED BY COMMISSIONER NYSTROM TO ACCEPT 3-ACRES OF FOREST OF NON PARK DEDICATION AND REQUEST ADDITIONAL ACRES TO MAKE IT A TOTAL OF 8-ACRES OF FOREST. MOTION CARRIED 6-0 Commissioner Anderson abstained. Commissioner Anderson stated that as part of the PUD, the developer should preserve the forest as an amenity to the neighborhood without requiring it as park dedication. Consider Park Dedication AS 04-17 - Elk River Subdivision Planner/Park Planner, Chris Leeseberg presented the preliminary plat request by TLM Land Holdings. The applicant is proposing a 28 lot single family development on a 14-acre parcel that will be accessed from County Road 12 on the north and from the Elk Meadow /Kliever Lake Fields subdivision from the east. There is dedicated land in Kliever Lake Fields for a park that could be utilized for both athletic fields as well as for a playground structure that would serve this new neighborhood. The site is outside of any park target area, and is located near an existing park. Staff suggests that cash be collected for park dedication for 28 lots. Commissioner Anderson asked if there were trail right away concerns by County Road 12. Ms. McPherson shared that west of the subdivision they have enough right away for a detached trail to Kliever Lake Fields. MOVED BY COMMISSIONER NYSTROM AND SECONDED BY COMMISSIONER ANDERSON TO ACCEPT THE STAFF RECOMMENDATION TO RECOMMEND TO THE CITY COUNCIL CASH DEDICATION FOR 28 LOTS. MOTION CARRIED 7-0. . . . Park & Recreation Commission Minutes July 14, 2004 Page 4 9.B.3. Discuss Well in Trout Brook Estates Director of Planning, Michele McPherson provided an update to the Commission regarding the overall development. The Planning Commission recommended approval of the proposed plat to the City Council at its June 22, 2004 meeting. As part of the staff recommendation to the Planning Commission, the extension of Becker Trail (188th Lane) to the eastern edge of the plat was included as a condition. The pwpose of this extension is to provide alternative transportation connections and elimination of isolated neighborhoods in Eastern Elk River. The applicant has submitted a revised plat showing the extension but also proposing additional lots along the north side of the road, which was not part of staff's intention for the road extension. As originally proposed, the total land dedication for Outlot I was 9.09 acres. With the road and the proposed lots, the total area of eligible land is reduced to 5.59 acres. If the Council elects not to extend the road, the park dedication will return to the original proposal. Bryan Adams, Municipal Utilities General Manager, was present to discuss putting a well in Outlot 1. Mr. Adams shared that a new well is required for every 700 residential units proposed within the Urban Service District. Mr. Adams identified three potential well sites in the Trout Brook Estates development to the Commission. Two of the potential sites are located in the proposed park area. Option 1 - Between outlot K and Wetland 7 Option 2 - Any 2 adjacent lots north of 188th Circle between Lots 1 and 15. Option 3 - Area around Lot 1 south of 188th Circle Commissioner Anderson would like to see the well be placed in lot 8 and 9 if they choose Option #2. Commissioner Kuester asked Mr. Adams to explain the process of deciding where a well is needed. The Commission would like to see the well placed in the area of Option # 1 and is open to the Utilities coming back to the Commission if they are unable to place the well there. 9.BA. Discuss Park Dedication for Downtown Revitalization Proiect Director of Planning, Michele McPherson shared that the City has now entered the development agreement phase with Metro Plains, the developer, and is working towards establishing the Tax Increment Financing District and Plan. The developer would like to work with the City on developing the River's Edge Green Space and a portion of the river walk. The developer has requested that the terms of the development agreement include a provision that all park dedication monies relating to this project will be utilized in the development of the River's Edge Green Space and the river walk. The developer has also requested an opportunity to discuss a partial cash and land dedication when the time is appropriate. Commissioner Anderson stated he would like to see some of the money go towards a new sign and native landscaping at the entrance to downtown. . . . Park & Recreation Commission Minutes July 14, 2004 Page 5 The Commission concurred with the developer's request with the provision that the Wild & Scenic District issues are resolved. 9.C.1. Park/Trail Development Issues - None 10. Information/Update Items A. Land Use Cases: None B. Park/Trail Developments: 1. Park Dedication Fund Balance 2. Hillside City Park Revenues 3. YMCA Update . Commissioner Polston-Hork asked what land has been offered to the YMCA. Director of Planning, Michele McPherson shared that the MSF site by the water tower and Lake Orono and a site south of Home Depot. 4. NRI Update 5. Article - "Oaks Folks" 11. Update on June 21. 2004 City Council Meeting Commissioner Peterson provided an update on the June 21, 2004 City Council meeting. 12. Update on June 22. 2004 Planning Commission Meeting Commissioner Nystrom provided an update on the June 22, 2004 Planning Commission Meeting. 13. Other Business A. Director of Planning, Michele McPherson gave an update on Woodland Hills Plat. Ms. McPherson shared that they did receive a drawing of the revised plat which meets Condition #24 of the approval, providing a 150-foot buffer from the trail right-of-way. Commissioner Kuester asked if they put a playground in are they violating the no cut zone. Commissioner Anderson stated that they need some kind of fencing during grading to protect what they own and there should be park boundary markers at every lot comer. Ms. McPherson will come back to the Commission to figure out playground placement when she gets the revised grading plan. B. Commissioner Kuester asked Ms. McPherson when the meetings will be back on the cable channel. Ms. McPherson explained that the City is looking for an assistant to help with the cable channel. The request has been made for an assistant in the 2005 budget. MOVED BY COMMISSIONER KUESTER AND SECONDED BY COMMISSIONER POLSTON-HORK TO RECOMMEND TO COUNCIL THE HIRING OF AN ASSISTANT IN 2004-2005 TO GET THE COMMISSION MEETINGS BACK ON THE CABLE CHANNEL. MOTION CARRIED 7-0. . . . Park & Recreation Commission Minutes July 14, 2004 Page 6 14. Adiournment There being no further business, the meeting adjourned at 8:40pm. Respectfully submitted, ~ RaeAnn Gardner Recording Secretary