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09-08-2004 PR MIN . . . MEETING OF THE ELK RIVER PARKS AND RECREATION COMMISSION HELD AT CITY HALL WEDNESDAY, SEPTEMBER 8, 2004 Members Present: Chair Peterson, Commissioners Kuester, Polston-Hork, Paige and Niziolek Members Absent: Commissioners Anderson, Nystrom Staff Present: Bill Maertz, Parks and Recreation Director; Chris Leeseberg, Planner/Park Planner; Michele Bergh, Recreation Manager; Rae Ann Gardner, Recording Secretary 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Parks and Recreation Commission was called to order at 6:32 p.m. by Vice-Chair Polston-Hork. 2. Consider September 8. 2004 Parks & Recreation Commission Agenda Parks and Recreation Director, Bill Maertz gave item 8.0.2 memo to Commissioners. MOVED BY COMMISSIONER KUESTER AND SECONDED BY COMMISSIONER PAIGE TO APPROVE THE SEPTEMBER 8, 2004 PARKS & RECREATION COMMISSION AGENDA. MOTION CARRIED 4-0. 3. Consider Minutes of September 8. 2004 Parks & Recreation Commission Meeting MOVED BY COMMISSIONER PAIGE AND SECONDED BY COMMISSIONER KUESTER TO APPROVE THE AUGUST 11,2004 PARKS AND RECREATION COMMiSSION MEETING MINUTES. MOTION CARRIED 4-0. Chair Peterson arrived. 4. Parks & Recreation Commissioner to Attend September 28. 2004 Planning Commission and September 20. 2004 City Council Meetings a. September 20. 2004 City Council Meeting Commissioner Paige will attend the September 20, 2004 City Council Meeting. b. September 28. 2004 Planning Commission Meeting Commissioner Polston-Hork will attend the September 28, 2004 Planning Commission Meeting. 5. Open Mike No one appeared for this item. . . . Park & Recreation Commission Minutes September 8, 2004 Page 2 6. Recreation Manager's Report - Michele Bergh Recreation Manager, Michele Bergh shared with the Commission that internet registration is going well. Ms. Bergh also shared that the office is preparing the Program Guide for November- December. Ms. Bergh also stated that they reserved a total of 929 hours of use for city facilities. 7. Director's Report - Bill Maertz Director of Parks and Recreation, Bill Maertz stated that he has been working with Building and Environmental Administrator, Steve Rohlf to place a sanitary grade drainage pipe in the Ditch 31. Mr. Maertz asked the Commission if they were interested in using the berm that was created when the ditch was cleared to cover the pipe when it is finished or to bring in fill from somewhere else. The Commission directed Mr. Maertz to use the berm to cover the pipe and to manage the project to minimize impact to the park. Mr. Maertz shared that the department is working on the Highlands West drainage problem by removing curbs and putting in gutters. Mr. Maertz also shared that they will seal coat and line the basketball court. Mr. Maertz shared with the Commission a drawing of a concept sign for Woodlands Trails. ~mmissioner Niziolek requested that a tree be incorporated into the background of the Sign. Mr. Maertz stated that work has begun on clearing the Biathlon Course of all the old lumber, scrap wood and old fish house. Mr. Maertz also shared that they will be placing gates up at Top of the W orId Park to stop mountain bikes and vehicles. Mr. Maertz shared with the Commission that the School District and City have begun talks about possible collaboration on a new Field House that the School District is proposing to build at the Elk River Senior High. Mr. Maertz shared that he has received several complaints from parents with young children about the skate park and the skater's behavior. Mr. Maertz would like to create a family night with parents and staff at the skate park. Mr. Maertz stated that they would also be working on getting a new path that leads to the skate park so that skater's will not have to go through the shelter to get to the park. 8A. Community Events: 3rd Annual Family Fright Night Director of Parks and Recreation, Bill Maertz shared with the Commission that the 3rd Annual Family Fright Night will be held on October 30, 2004 at Woodlands Trails. Mr. Maertz also shared that the event is pre-registration only without any onsite registrations Park & Recreation Commission Minutes September 8, 2004 Page 3 . being accepted. If any of the Commissioners are interested in volunteering, they can contact Michele Bergh. 8.B.l. Case No. AS 04-06 - John Plaisted Administrative Subdivision (Westwood Shores) Commission discussed proposed Administrative Subdivision to create one new lot on the Southwest comer of Concord Avenue and 188th Street. MOVED BY COMMISSIONER PAIGE AND SECONDED BY COMMISSIONER POLSTON-HORK TO ACCEPT THE STAFF RECOMMENDATION TO RECOMMEND TO THE CITY COUNCIL CASH DEDICATION FOR ONE LOT. MOTION CARRIED 5-0. 8.B.2. Case No. P 04-19 - Jackson Block - Downtown Elk River Commission discussed Preliminary Plat for 53-acre property that will be utilized for a multi- level building that will have a commercial component at the street level with residential units above. MOVED BY COMMISSIONER POLSTON-HORKAND SECONDED BY COMMISSIONER KUESTER TO ACCEPT THE STAFF RECOMMENDATION TO RECOMMEND TO THE CITY COUNCIL CASH DEDICATION PER UNIT FOR THE RESIDENTIAL PORTION AND CASH DEDICATION FOR .53- ACRES OF COMMERCIAL LAND. MOTION CARRIED 5-0. . 8.B.3. Case No. P 04-20 - Bluff Block - Downtown Elk River Commission discussed a request for a Preliminary Plat (Bluff Block) for a .67 -acre property that will be utilized for a multi-level building that will have a commercial component at the street level with residential units above. The number of residential units is not yet known. The Commission also discussed developer's request as it relates to Oudot A of the Bluff Block for park dedication purposes. MOVED BY COMMISSIONER PAIGE AND SECONDED BY COMMISSIONER KUESTER TO ACCEPT THE STAFF RECOMMENDATION TO RECOMMEND TO THE CITY COUNCIL CASH DEDICATION PER UNIT FOR THE RESIDENTIAL PORTION AND CASH DEDICATION FOR .67- ACRES OF COMMERCIAL LAND AND TO TABLE RECOMMENDATION FOR OUTLOT A OF THE BLUFF BLOCK PENDING FURTHER INFORMATION. MOTION CARRIED 5-0. 8.BA. Case No. P 04-16 - Jackson Street Villas Commission discussed a Land Use & Zoning Change as well as a Preliminary Plat for an 80- unit multi-family townhouse project on a parcel located adjacent to and east of Lions Park. Commissioner Niziolek shared concerns over sidewalks connecting to the park. . Commissioner Kuester shared concerns about the skateboarding issues and the basketball court concerning behavior issues. . . . Park & Recreation Commission Minutes September 8, 2004 Page 4 MOVED BY COMMISSIONER PAIGE AND SECONDED BY COMMISSIONER KUESTER TO ACCEPT THE STAFF RECOMMENDATION TO RECOMMEND TO THE CITY COUNCIL CASH DEDICATION FOR NUMBER OF UNITS IN THE FINAL PLAT AND TO EXPLORE RELOCATING THE DETENTION POND TO THE SOUTHWEST CORNER OF THE SITE AND SIDEWALKS TO CONNECT TO THE NORTH END OF THE PARK. MOTION CARRIED 5-0. 8.C.1. Rain Garden at Orono Park Director of Parks and Recreation, Bill Maertz shared with the Commission that he has been approached by a representative of the Sherburne County Soil and Water Conservation District about the possibility of constructing a Rain Garden at Orono Park. Commission liked the idea of the Rain Garden and asked Mr. Maertz to continue to work with the representative and get prices on the gardens. 8.C.2. Tobacco Use in Parks Policy Commission discussed Tobacco Use in Park Policy. Commissioner Polston-Hork shared that she would like to see receptacles for cigarette waste at the park facilities. MOVED BY COMMISSIONER KUESTER AND SECONDED BY COMMISSIONER POLSTON-HORK TO RECOMMEND TO CITY COUNCIL TO ACCEPT THE TOBACCO USE IN PARKS POLICY WITH CHANGING THE WORKD "WHERE" TO "WHEN" IN THE POLICY AND TO RESEARCH HAVING WASTE RECEPTICLES LOCATED IN THE PARK. MOTION CARRIED 4-1. Commissioner Paige opposed. 8.C.3. Trott Brook Barn Reservation Policy and Rates Commission discussed a Facility Use Policy for Trott Brook Barn. Commissioner Kuester would like to see some benefits for neighbors of the park. Commissioner Paige would like to see people who adopt parks get some benefits. MOVED BY COMMISSIONER POLSTON-HORKAND SECONDED BY COMMISSIONER PAIGE TO RECOMMEND TO CITY COUNCIL TO ACCEPT THE FEE STRUCTURE AND POLICY USE FOR TROTT BROOK BARN AND TO REVIEW POLICY IN SIX MONTHS. MOTION CARRIED 4-1. Commissioner Kuester opposed. 8.0.1. Off Leash Dog Park Director of Parks and Recreation, Bill Maertz shared with the Commission that staff has received munerous requests for an off leash dog park. After reviewing several possible locations, staff has identified the northeast comer of Lions Park as a viable site for the off . . . Park & Recreation Commission Minutes September 8, 2004 Page 5 leash dog park. The off leash park would be approximately 20,000 square feet and cost approximately $6,500. Commission would like Mr. Maertz to continue to look into getting the off leash dog park. 8.0.2. 1RSF Interest in Cooperation Director of Parks of Recreation, Bill Maertz shared with the Commission a memo from Michael Rodin, President of Three Rivers Soccer Association inquiring about a collaborative effort to build soccer fields that would fit in out lot A adjacent to the Youth Athletic Complex. Staff is currently working on cost estimates for four lighted and irrigated full size fields. Commission encourages Mr. Maertz to continue discussion with 1RSA. 9. Information/Update Items A. Land Use Cases: None B. ParkITrail Developments: 1. Park Dedication Fund Balance 2. Hillside City Park Donations 3. Elk River Sportsman's Club Field visit 4. October 11, 2004 Commission and Council Workshop. Chair Peterson requested everyone e-mail their top five goals for the Parks and Recreation Commission before the October 11, 2004 meeting. 11. Update on August 16. 2004 City Council Meeting Commissioner Niziolek provided an update on the August 16, 2004 City Council meeting. 12. Update on August 24. 2004 Planning Commission Meeting Chair Peterson provided an update on the August 24, 2004 Planning Commission Meeting for Dave Anderson. 13. Other Business- None 14. Adiournment There being no further business, the meeting adjourned at 8:59 pm. Respectfully submitted, RaeAnn Gardner Recording Secretary