12-08-2004 PR MIN
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MEETING OF THE ELK RIVER
PARKS AND RECREATION COMMISSION
HELD AT CITY HALL
WEDNESDAY, DECEMBER 8, 2004
Members Present:
d1air Peterson, Commissioners Kuester, Polston-Hork, Nystrom,
Anderson, Paige and Niziolek
Council Liaison:
Council Member T viete
Staff Present:
Bill Maertz, Parks and Recreation Director; Chris Leeseberg, Planner/Park
Planner; Rae Ann Gardner, Recording Secretary; Jackie Riebel, Recording
Secretary
1. CaIl Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River Parks and Recreation
Commission was called to order at 6:35 p.m. by Chair Peterson.
2. Consider December 8. 2004 Parks & Recreation Commission Agenda
Parks and Recreation Director, Bill Maertz requested to discuss item 8.3.B. after Open Mike.
d1air Peterson added River Park update under Other Business.
MOVED BY COMMISSIONER KUESTER AND SECONDED BY
COMMISSIONER POLSTON-HORK TO APPROVE THE DECEMBER 8, 2004
PARKS & RECREATION COMMISSION AGENDA. MOTION CARRIED 6-0.
3. Consider Minutes of November 10. 2004 Parks & Recreation Commission Meeting
MOVED BY COMMISSIONER POLSTON-HORKAND SECONDED BY
COMMISSIONER NYSTROM TO APPROVE THE NOVEMBER 10, 2004 PARKS
AND RECREATION COMMISSION MEETING MINUTES. MOTION
CARRIED 6-0.
4. Parks & Recreation Commissioner to Attend December 28.2004 Planning Commission and
December 20. 2004 City Council Meetings
a. December 20. 2004 City Council Meeting
Commissioner Anderson will attend the December 20, 2004 City Council Meeting.
b. December 28. 2004 Planning Commission Meeting
d1air Peterson will attend the November 23, 2004 Planning Commission Meeting.
5.
Open Mike
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Park & Recreation Commission Minutes
December 8, 2004
Page 2
Scott Glascow, 13429 212m Ave NW, Elk River stated to the Commission that everyone he
talked to about the Windsor Park plans were very excited and looking forward to the park
being finished.
Jenny Bemardson, 17578 Johnson St NW, Elk River presented the Commission with a
petition showing approval for the Park Pointe Park development.
6.1 Association Policy Change
Director of Parks and Recreation, Bill Maertz presented to the Commission a memo from
Recreation Manager, Michele Bergh concerning policy changes for field use Priority One
Users.
MOVED BY COMMISSIONER POLSTON-HORKAND SECONDED BY
COMMISSIONER ANDERSON TO ACCEPT STAFF RECOMMENDATION
ALONG WITH THE FACILITY SUBCOMMITTEE TO RECOMMEND TO
CITY COUNCIL THAT ALL PRIORITY ONE USERS BE REQUIRED TO
HAVE A FORMALIZED BOARD, BYLAWS, REGULARLY SCHEDULED
MEETINGS, AND OPEN BOOKS. ANY GROUP OR INDIVIDUAL NOT
MEETING THESE REQUIREMENTS WOULD THEN FALL UNDER THE
PRIORITY TWO CATEGORY. MOTION CARRIED 6-0
6.2
Lions Park Center Deposit Policy Change
Director of Parks and Recreation, Bill Maertz presented to the Commission a memo from
Recreation Manager, Michele Bergh concerning a policy change for the rental of Lions Park
Center.
MOVED BY COMMISSIONER KUESTER AND SECONDED BY
COMMISSIONER POLSTON-HORK TO ACCEPT STAFF
RECOMMENDATION ALONG WITH THE FACILITY SUBCOMMITTEE TO
RECOMMEND TO CITY COUNCIL A $100 DEPOSIT CHARGED FOR ALL
RENTALS THAT INCLUDE INDOOR USE OF LIONS PARK CENTER.
MOTION CARRIED 6-0
7. Director's Report - Bill Maertz
Director of Parks and Recreation, Bill Maertz shared with the Commission that Woodlands
Trails would now require a yearly pass for participant use. This pass system will run similar
to the Hillside Park pass. Mr. Maertz stated that they would have to educate and inform the
public of this change.
Mr. Maertz stated that the park dedication balance is at 1.6 million dollars and that does not
include any park dedication fees from the last week or two.
Mr. Maertz shared with the Commission that the draft of the Natural Resources Inventory
was accepted by City Council. Commissioners Polston-Hork and Kuester shared that they
would like to see a committee formed along with other staff, Commissioners, and City
Council members for reviewing the Natural Resources Inventory.
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Park & Recreation Commission Minutes
December 8, 2004
Page 3
Mr. Maertz stated that the Senior Center and the Eagle Scouts would like to work on a joint
project to build and monitor wood duck houses that would be placed in the wetlands and
ponds.
Mr. Maertz shared that the Highlands West survey cost $2,300. The reason for the higher
cost was due to the park having twelve sides. Mr. Maertz stated that this would make the
2004 CIP budget over.
8.1. Community Events: Cabin Fever Update
Director of Parks and Recreation, Bill Maertz shared with the Commission that the 3rd
Annual Cabin Fever Day has 15 businesses that have committed so far and 19 home based
businesses participating at Lions Park Center. The addition of having a place for home
based businesses to participate is new this year.
8.2. Land Use Cases - None
8.3.A. 2005 CIP Budget
Director of Parks and Recreation, Bill Maertz shared with the Commission the 2005 Parks
Capital Improvement Budget.
MOVED BY COMMISSIONER KUESTER AND SECONDED BY
COMMISSIONER POLSTON-HORK TO ACCEPT THE 2005 PARKS CAPITAL
IMPROVEMENT BUDGET. MOTION CARRIED 6-0
8.3.B. Consider Park Dedication Fund Proiected Revenue
Director of Parks and Recreation, Bill Maertz shared with the Commission plans for West
Oaks Park, Kliever Pointe Park and Windsor Park. Mr. Maertz stated that signs would be
placed in the parks to let the residents know when and what improvements are coming to
the park.
MOVED BY COMMISSIONER POLSTON-HORKAND SECONDED BY
COMMISSIONER KUESTER TO RECOMMEND TO CITY COUNCIL
APPROVAL OF THE THREE PARK MASTER PLANS. MOTION CARRIED 6-0
8A.A. Park Dedication Fund Projected Revenue
Director of Parks and Recreation, Bill Maertz presented projected park dedication revenues
for 2005-2011.
The Commissioner requested that Mr. Maertz set up a meeting the first part of January for a
workshop with the City Council, Parks and Recreation Commission and staff to come up
with a whole plan using the Natural Resources Inventory.
9.1. Land Use Cases - None
9.2A. Grant Application for Top of the W orId Addition
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Park & Recreation COlrunission Minutes
December 8, 2004
Page 4
Director of Parks and Recreation, Bill Maertz presented to the Commission the grant
application that was submitted for Top of the World Park Addition. Along with the grant
application were letters of support from the Sherburne National Wildlife Refuge, Sherburne
County Parks, Elk River Nordic Ski Club and Tiller Corporation.
Commissioner Paige arrives.
9.l.B. Prairie Establishment. Highlands West
Director of Parks and Recreation, Bill Maertz stated that the area in Highlands West that was
disturbed by drainage has now been established to prairie.
9.l.C. Royal Valley Well Site
Director of Parks and Recreation, Bill Maertz stated that a natural field stone wall was
completed. The wall will need to be redone in some parts. Mr. Maertz stated that there is
still brush that needs to be cleared.
10.1. Update November 15. 2004 City Council Meeting
Commissioner Kuester provided an update on the November 15, 2004 City Council
meeting.
10.2.
Update on November 23. 2004 Planning Commission Meeting
Commissioner Kuester provided an update on the November 23, 2004 Planning
Commission Meeting.
11.
Other Business
Chair Peterson stated that he attended the City Council Meeting on Monday, December 6,
2004 where the plat for River Park Development was approved. Chair Peterson shared
concerns that the motion the Parks and Recreation Commission made at the November 10,
2004 meeting were not presented to City Council. Mr. Maertz stated that he would work on
the communication level between the Commission and planning staff so that council packets
accurately reflect Park Commission motions.
13. Adjournment
There being no further business, the meeting adjourned at 8: 17 pm.
Respectfully submitted,
RaeAnn Gardner
Recording Secretary