01-05-1999 PC MIN - SPECIAL
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SPECIAL MEETING OF THE ELK RIVER PLANNING COMMISSION
HELD AT LAROSE'S PIZZA & PASTA
TUESDAY, JANUARY 5,1999
Members Present:
Chair Mesich, Commissioners Chambers, Cote, Kuester and Morris
Members Absent:
Commissioners Schuster and Thompson
Staff Present:
Scott Harlicker, Assistant Planner; Steve Wensman, Planner
Also Present:
Mayor Klinzing and Council Member Motin
1 . Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River Planning
Commission was called to order at 6:30 p.m. by Chair Mesich.
2. Consider Planning Commission Aaenda
COMMISSIONER COTE MOVED TO APPROVE THE JANUARY 5, 1999, PLANNING
COMMISSION AGENDA. COMMISSIONER CHAMBERS SECONDED THE MOTION. THE
MOTION CARRIED 5-0.
3.
Elect New Plannina Commission Chair for 1999
COMMISSIONER KUESTER MOVED TO APPOINT DORAN COTE PLANNING
COMMISSION CHAIR FOR 1999. COMMISSIONER MESICH SECONDED THE MOTION.
THE MOTION CARRIED 4-0-1. Commissioner Cote abstained.
4. Elect New Vice Chair for 1999
COMMISSIONER CHAMBERS MOVED TO APPOINT TOM MESICH PLANNING
COMMISSION VICE CHAIR FOR 1999. COMMISSIONER COTE SECONDED THE
MOTION. THE MOTION CARRIED 4-0-1. Commissioner Mesich abstained.
5. Review Planninq Commission Rules and Procedures
The Planning Commission reviewed the rules and procedures. The following
changes were approved by a consensus of the Commissioners:
Article III. Term Limits: Strike this section.
Article IV. Meetings and Hearings:
Section 3. Workshops - Add the sentence, "It is the normal practice of the
Planning Commission to infrequently have 'Mobile Workshops' that involve
being transported to different venues in the area. "
Article IV. Meetings and Hearings:
Section 8. Procedure for Public Hearings.
Planning Commission Minutes
January 5, 1999
Page 2
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8.2 Protocol - Add Number 10. - The Chair has the right to limit
discussion of an item to reasonable time limit if necessary which
shall be established prior to opening of a hearing.
Review Section 214 of the Elk River City Code Pertainina to Planning Commission
The Planning Commission reviewed Section 214 of the City Code regarding the
Planning Commission. The following change was suggested for this section of the
ordinance:
Term expiration be changed from December 31st to January 31st, since new
appointments are made in January by newly elected council members. If this
change is made, it was suggested that the annual meeting of the Planning
Commission be held in February.
7. Evaluate Goals and Obiectives Accomplished in 1998
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The goals and objectives for 1998 were discussed and reviewed. The following is a
reviewed of the 1998 goals:
1. Meet with the City Council in a joint session to discuss one general topic of
growth in Elk River and particularly, in East Elk River.
Accomplished.
Schedule a joint meeting with the Park & Recreation Commission to
discuss common topics among the two commissions.
Accomplished.
Participate in the 1998 State and National Planning Conferences.
Accomplished.
Continue to promote for new commission members, training through the
government training service.
Accomplished.
5. Inspect completed or ongoing development projects that were reviewed
by the Planning Commission the previous year.
Accomplished.
8. Formulate New Goals and Obiectives for 1999
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COMMISSIONER MESICH MOVED TO APPROVE THE FOLLOWING GOALS AND
OBJECTIVES OF THE PLANNING COMMISSION FOR 1999:
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4.
COMPLETE COMPREHENSIVE PLAN
REVIEW ARCHITECTURAL STANDARDS.
REPRESENTATION AND INVOLVEMENT IN CBD VISIONING PROCESS
CONSIDER JOINT WORKSHOP WITH ADJACENT COMMUNITIES AND
SHERBURNE COUNTY TO DISCUSS SPECIFIC ISSUES.
MEET WITH CITY COUNCIL IN A JOINT SESSION TO DISCUSS GROWTH
IN ELK RIVER, PARTICULARLY, IN EAST ELK RIVER.
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Planning Commission Minutes
January 5. 1999
Page 3
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SCHEDULE JOINT MEETING WITH PARK & RECREATION COMMISSION TO
DISCUSS COMMON TOPICS.
PARTICIPATE IN 1999 STATE AND NATIONAL PLANNING CONFERENCES.
CONTINUE TO PROMOTE TRAINING FOR NEW COMMISSIONERS THROUGH
GOVERNMENT TRAINING SERVICE.
INSPECT COMPLETED OR ONGOING DEVELOPMENT PROJECTS THAT WERE
REVIEWED BY THE PLANNING COMMISSION THE PREVIOUS YEAR.
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COMMISSIONER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0.
9. Discuss Topics/Issues for Plannina Commission Workshop Meetings
COMMISSIONER CHAMBERS MOVED TO APPROVE THE FOLLOWING TOPICS AND
ISSUES TO BE DISCUSSED AT PLANNING COMMISSION WORKSHOP MEETINGS IN
1999:
1. INVITE CONSULTANT FOR SHERBURNE COUNTY'S COMPREHENSIVE PLAN TO
A WORKSHOP SESSION.
2. CBD (CENTRAL BUSINESS DISTRICT) UPDATE
3. COMMUTER RAIL UPDATE
4. ARCHITECTURAL STANDARDS
5. GENERAL DISCUSSION NEIGHBORHOOD PARKS
6. AMENDMENTS TO ZONING AND SUBDIVISION ORDINANCES
COMMISSIONER MESICH SECONDED THE MOTION. THE MOTION CARRIED 5-0.
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10.
Discuss Topics/Issues for Joint Meeting with City Council
COMMISSIONER MESICH MOVED APPROVAL OF THE FOLLOWING ISSUES TO BE
DISCUSSED AT A JOINT MEETING OF THE PLANNING COMMISSION AND CITY
COUNCIL:
1. DISCUSS ROLE OF PLANNING COMMISSION AND RELATIONSHIP WITH CITY
COUNCIL
2. TRANSPORTATION PLAN
3. HOLDING ADDITIONAL JOINT MEETING
4. DISCUSS EAST ELK RIVER DEVELOPMENT
COMMISSIONER CHAMBERS SECONDED THE MOTION. THE MOTION CARRIED 5-0.
11 . Review Plannina Commission Schedule for 1999
The Commissioners reviewed the proposed 1999 Planning Commission schedule
of meetings. No changes were made.
2. Schedule Joint Meetina with City Council
The Commission indicated they would like a joint meeting with the City Council
on February 16, 1999 at 6:30 p.m.
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It was suggested that the draft transportation plan be discussed at the February
Planning Commission workshop.
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Planning Commission Minutes
January 5, 1999
Page 4
13.
A ttendance to National Plannina Conference
Attendance to the National Planning Conference in Seattle was discussed. It was
the consensus of the Commissioners that two representatives of the Planning
Commission will attend the conference this year.
15. Adiournment
The meeting was adjourned at 8:37 p.m.
Respectfully submitted,
;'[)eMe. yj~rd/L