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07-13-1999 PC MIN - SPECIAL . . . SPECIAL MEETING OF THE ELK RIVER PLANNING COMMISSION HELD AT ELK RIVER CITY HALL TUESDAY, JULY 13, 1999 Members Present: Chair Cote, Commissioners Thompson, Chambers and Schuster Members Absent: Commissioners Kuester, Mesich and Morris Staff Present: Michele McPherson, Director of Planning; Scott Harlicker, Assistant Planner; Stephen Wensman, Planner; Debbie Huebner, Recording Secretary 1. Call Meetinq To Order Pursuant to due call and notice thereof, the meeting of the Elk River Planning Commission was called to order qt 6:30 p.m. by Chair Cote. 2. Consider 7/13/99 Planninq Commission Aqenda COMMISSIONER THOMPSON MOVED TO APPROVE THE JULY 13, 1999, PLANNING COMMISSION AGENDA WITH THE FOLLOWING ADDITION: DISCUSSION OF DEVELOPMENT STANDARDS FOR ELK RIVER CROSSING - OTHER BUSINESS - TO BE CONSIDERED AFTER ITEM NO.2. COMMISSIONER CHAMBERS SECONDED THE MOTION. THE MOTION CARRIED 4-0. 4. Discuss Development Standards for Elk River Crossinq The Commissioners and staff reviewed the draft development standards for Elk River Crossing. Issues of concern were canopy lighting, outdoor display, sign age (including multiple tenant signage), and tying to a theme with the downtown redevelopment plan. Chair Cote asked that the commissioners be sent a copy of the Fort Collins, Colorado design standards referred to by Scott Harlicker. Revisions which were discussed will be incorporated into the design standards and brought back to the Planning Commission for further review. 3.1. Request by Elk River Country Club for Land Exchanqe with City of Elk River, Case No. GP 99-7 3.2. Request by Elk River Country Club for an Amendment to a Conditional Use Permit for Expansion. Public Hearinq Case No. CU 99-23 Staff report by Steve Wensman. Elk River Country Club has requested a land and easement exchange with the city to accommodate the golf course master plan. They have also requested a conditional use permit to construct a 48'xl12' maintenance building and expand the driving range. Mr. Wensman reviewed Planning Commission Special Meeting July 13. 1999 Page 2 . issues outlined in the staff report regarding the septic and well, lighting, maintenance yard. access driveway, grading and drainage. golf ball netting, greens and tees. Staff recommended approval of the requests with the conditions listed in the staff report dated July 13, 1999. Chair Cote asked why Class 5 is proposed for the access road, instead of bituminous. Mr. Wensman stated that the road will be paved to the top of the hill and that the Park and Recreation Commission felt the Class 5 would be less obtrusive than blacktop for both the park and the golf course. Ms. McPherson explained that the language in the city's ordinance does allow some flexibility on this issue. Chair Cote also questioned if the golf course had concerns regarding the aesthetics of installing the netting. Steve indicated that they were agreeable to providing the netting. Chair Cote asked where outdoor storage would be allowed and if landscaping was proposed. Mr. Wensman stated that the maintenance building will be out of sight, for the most part, and that the Park and Recreation has asked that the landscaping which they proposed be scaled back. Mr. Wensman stated that a condition could be added to restrict outdoor storage to the defined yard area. Chair Cote opened the public hearing. Dave Bleyhl, Greens and Grounds Chairman for the Elk River Country Club, was present to answer questions. . Chair Cote asked if the golf course would be willing to pave the access road. Mr. Bleyhl indicated that they have not been asked to either pave or not pave. He requested that they be allowed some time to complete the paving, if it becomes a requirement. Ms. McPherson noted that the golf course would have up to two years to complete the improvements required in the conditional use permit. The width of the road was discussed and it was determined that the roadway would be 20 feet wide. There being no further comments from the public, Chair Cote closed the public hearing. COMMISSIONER THOMPSON MOVED TO RECOMMEND APPROVAL OF THE REQUEST BY ELK RIVER COUNTRY CLUB, CASE NO. GP 99-7, FOR: 1. A LAND EXCHANGE OF 1.2 ACRES OF CITY/PARK LAND FOR 2.82 ACRES OF COUNTRY CLUB LAND, AND, 2. AN EASEMENT EXCHANGE OF 62.22 ACRES OVER COUNTRY CLUB PROPERTY FOR ACCESS AND USE OF SKI TRAILS IN EXCHANGE FOR .86 ACRES OVER PARK LAND FOR ACCESS TO THE PROPOSED MAINTENANCE FACILITY FROM THE PARK ENTRANCE DRIVE AND TO ALLOW FOR THE CONTINUED USE OF THE DRIVING RANGE TO BE DEFINED BY LEGAL DESCRIPTION PREPARED BY THE APPLICANT AND VERIFIED BY THE CITY. COMMISSIONER CHAMBERS SECONDED THE MOTION. THE MOTION CARRIED 4-0. . Chair Cote stated he would like to see the access road paved all the way up to the maintenance building. He asked if an agreement has been worked out for Planning Commission Special Meeting July 13, 1999 Page 3 . 2. 3. 4. 5. 6. . 7. 8. maintenance of the road. Steve stated that the city attorney is working on it. Michele McPherson noted that Phil Hals feels the cost of maintaining the road will be minimal. COMMISSIONER THOMPSON MOVED TO RECOMMEND APPROVAL OF THE REQUEST BY ELK RIVER COUNTRY CLUB FOR A CONDITIONAL USE PERMIT, PUBLIC HEARING CASE NO. CU 99-23, WITH THE FOLLOWING CONDITIONS: 1. THAT SCREENING BE ACCOMPLISHED BY BERMING AND PLANTING CONIFERS BETWEEN THE MAINTENANCE BUILDING AND PARK. AND THAT THE BERMING AND THE TREE LOCATIONS ARE TO BE STAKED AND INSPECTED BY STAFF AND PARK AND RECREATION COMMISSION MEMBERS PRIOR TO PLANTING. THAT THE MAINTENANCE BUILDING CONFORM TO BUILDING STANDARDS AND ANY CONCERNS OF THE BUILDING DEPARTMENT. THAT COMMENTS OF THE CITY ENGINEER BE ADDRESSED. THAT THE ACCESS DRIVE BE A MINIMUM WIDTH OF 20 FEET AS REQUIRED BY THE ELK RIVER FIRE DEPARTMENT. THAT THE ACCESS DRIVE BE SIGNED FOR GOLF COURSE EMPLOYEES ONLY. THAT GOLF BALL NETTING SPECIFICATIONS BE PREPARED AND APPROVED BY STAFF PRIOR TO INSTALLATION. THAT THE ACCESS DRIVE TO THE MAINTENANCE BUILDING BE GATED AND LOCKED WHEN THE GOLF COURSE IS CLOSED. THAT THE MAINTENANCE OF THE PARK ENTRANCE ROAD BE MAINTAINED BY THE CITY AND THAT THE GOLF COURSE SHARE IN THE EXPENSE OF THAT MAINTENANCE. 9. THAT A .86 ACRE EASEMENT BE PLACED OVER PARK PROPERTY FOR THE USE OF THE GOLF COURSE FOR THE EXISTING DRIVING RANGE AND ACCESS ROAD ONLY. 10. THAT A 62.22 ACRE EASEMENT BE PLACED OVER COUNTRY CLUB PROPERTY FOR PARK PURPOSES AND LIMITED TO SKI TRAILS ONLY. 11. THAT 2.82 ACRES OF COUNTRY CLUB PROPERTY BE EXCHANGED FOR 1.20 ACRES OF CITY PROPERTY PRIOR TO THE CONSTRUCTION GREENS AND TEES. 12. THE ACCESS ROAD UP TO THE MAINTENANCE BUILDING AND THE MAINTENANCE YARD BE PAVED WITH BITUMINOUS SURFACE. 13. STORAGE BE CONFINED TO THE DEFINED YARD AREA. COMMISSIONER CHAMBERS SECONDED THE MOTION. THE MOTION CARRIED 4-0. . . . . Planning Commission Special Meeting July 13, 1999 Page 4 4. Other Business 2000 Plannin9 Commission Budaet - Michele McPherson reviewed the budget with the Commissioners, noting that $5,000 has been set aside for 2 Planning Commissioners to attend the National Planning Conference in 2000. 5. Adiournment There being no further business, COMMISSIONER THOMPSON MOVED TO ADJOURN THE MEETING. COMMISSIONER CHAMBERS SECONDED THE MOTION. THE MOTION CARRIED 4-0. The meeting of the Elk River Planning Commission adjourned at 7:29 p.m. Respectfully submitted, Debbie Huebner f)d~~ Recording Secretary