Loading...
03-26-2002 PC MIN e MEETING OF THE ELK RIVER PLANNING COMMISSION HELD AT ELK RIVER CITY HALL TUESDAY, MARCH 26,2002 Members Present: Chair Pederson, Commissioners Anderson, Baker, Franz, Jenson, Mesich and Ropp Members Absent: None Staff Present: Michele McPherson, Director of Planning; Scott Harlicker, Senior Planner; Chris Leeseberg, Planner; Terry Maurer, City Engineer; Peter Beck, City Attorney; Debbie Huebner, Recording Secretary 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Planning Commission was called to order at 7:10 p.m. by Chair Pederson. 2. Consider 3/26/02 Planning Commission Agenda e COMMISSIONER FRANZ MOVED TO APPROVE THE MARCH 26, 2002 PLANNING COMMISSION AGENDA. COMMISSIONER BAKER SECONDED THE MOTION. THE MOTION CARRIED 7-0. 3. Consider Consent Agenda COMMISSIONER MESICH MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. REQUEST BY NORTH MEMORIAL HEALTH CARE FOR AMENDMENT TO A CONDITIONAL USE PERMIT FOR SIGNAGE, PUBLIC HEARING - CASE NO. CU 02-07- POSTPONED TO 4/23/02 MEETING. 3.2. REQUEST BY JOHN ALFORDS FOR REZONING FROM R1C TO R4, PUBLIC HEARING - CASE NO. ZC 02-03 - POSTPONED TO 4/23/02 MEETING. 3.3. REQUEST BY THE CITY OF ELK RIVER FOR ORDINANCE AMENDMENT RELATING TO MASSAGE THERAPY, PUBLIC HEARING - CASE NO. OA 02-01 - POSTPONED TO 4/9/02 MEETING. COMMISSIONER FRANZ SECONDED THE MOTION. THE MOTION CARRIED 7-0. 4. Consider 2/26/02 Planning Commission Minutes and 3/12/02 Meeting Notes e COMMISSIONER MESICH MOVED TO APPROVE THE FEBRUARY 26,2002 MINUTES AND THE MARCH 12,2002 PLANNING COMMISSION MEETING Planning Commission Minutes March 26, 2002 Page 2 e NOTES. COMMISSIONER FRANZ SECONDED THE MOTION. THE MOTION CARRIED 7-0. 5. Planning Commission Representative to Attend April City Council Meeting Chair Pederson will attend the Apri115, 2002 City Council meeting. 6.1. Request by Mike & Monica Johnson for Conditional Use Permit for Private Kennel. Public Hearing - Case No. CU 02-06 Staff report by Planner Chris Leeseberg. Mike and Monica Johnson request a conditional use permit for a private kennel at 13926 200th Avenue NW. Mr. Leeseberg explained that the J ohnsons have two dogs which are kept indoors and two dogs that are kept outdoors. Commissioner Franz asked if the private kennel ordinance allows breeding but not selling, since it states "no on-site commercial activities, such as breeding, boarding or selling." Commissioner Baker asked if it would be considered a "commercial use" if breeding occurred and the applicants put an ad in the paper to sell the puppies. Mr. Beck felt that technically, this would be considered "commercial". Discussion followed regarding placing a restriction on the license. Commissioner Mesich felt it would be unfair to restrict the J ohnsons from raising and selling a litter of puppies, since this is a right enjoyed by other citizens in the City. He noted that the ordinance states that residents are allowed up to 3 dogs over the age of six months, and puppies could be sold before they reached six months. e Chair Pederson opened the public hearing. Michael Johnson, applicant, explained that they would not be breeding any of the dogs since the two outdoor dogs are neutered males, and the two indoor dogs are spayed females. Chair Pederson asked if the dogs were large dogs and if so, could they jump the fence? Mr. Johnson stated that they are large dogs and that one of them has jumped the fence. He stated that he will be increasing the 4 foot high fence to 5 feet. He noted that his neighbors also have dogs and that his closest neighbor has 5 huskies. Commissioner Baker asked how large Mr. Johnson's lot is. Mr. Johnson stated that he has approximately 2 3,4 acres. Commissioner Baker asked if barking was an issue. Mr. Johnson stated that the dogs usually only bark when deer come close by. Commissioner Mesich suggested that Condition #2 be modified to include 4 dogs" over the age of six months" . There being no further public comment, Chair Pederson closed the public hearing. COMMISSIONER FRANZ MOVED TO RECOMMEND APPROVAL OF THE REQUEST BY MIKE AND MONICA JOHNSON FOR A CONDITIONAL USE PERMIT FOR A PRIVATE KENNEL, CASE NO. CU 02-06, WITH THE FOLLOWING CONDITIONS: e 1. THAT THERE BE NO ON-SITE COMMERCIAL ACTIVITIES SUCH AS BREEDING, BOARDING OR SELLING. Planning Commission Minutes March 26, 2002 Page 3 e 2. THAT THE PRIVATE KENNEL BE LIMITED TO 4 DOGS OVER THE AGE OF 6 MONTHS. ADDITIONAL DOGS WILL REQUIRE AN AMENDMENT TO THE CONDITIONAL USE PERMIT. 3. THAT THE ANIMAL WASTE BE DISPOSED OF PROPERLY. 4. THAT THE APPLICANT RECEIVES A PRIVATE KENNEL LICENSE FROM THE CITY COUNCIL. COMMISSIONER MESICH SECONDED THE MOTION. THE MOTION CARRIED 7-0. 6.2. Request by Cub Foods/Universal Sign. Inc. for Amendment to the Elk Park Center PUD Commissioner Anderson excused himself from discussion of this issue due to a conflict of interest. Staff report by Scott Harlicker. Cub Foods requests an amendment to the Elk Park Center PUD Agreement to allow a second 5 foot x 11.9 foot "Cub" sign at 19216 Freeport Street. Mr. Harlicker stated that staff feels that the second sign is excessive and reviewed the findings for denial. e Commissioner Baker asked if the ordinance does not allow the additional signage. Mr. Harlicker explained that signage for this site is regulated by the PUD agreement which does not permit the additional signage, in this case. Mr. Beck, City Attorney, stated that additional signage has been allowed in PUD outlots in the past. Chair Pederson opened the public hearing. Rich Walecho, representing the applicant, explained that the pharmacy drive-up sign was not cited in the original expansion plans, but they have since been adding this feature to many of their stores. He stated that they realized "after the fact" that additional signage would be required. There being no further public comment, Chair Pederson closed the public hearing. Commissioner Baker stated that he felt the proposed "Cub" signage would seem to fit in the space above the word "pharmacy". However, he stated, other stores such as Target do not identify their pharmacy as "Target" pharmacy on the side of their building. Commissioner Baker asked if staff felt the request would have been approved, if Cub had asked for the signage when the expansion request was originally approved. Mr. Harlicker stated that in his opinion, the signage is redundant. Commissioner Franz stated that he concurred with staff's recommendation for denial, stated that Cub already has more signage than would be allowed if the property were zoned Highway Commercial. Chair Pederson stated he also supported staff's recommendation and he would not have supported the additional signage when the expansion request was originally approved. e Planning Commission Minutes March 26, 2002 Page 4 e COMMISSIONER FRANZ MOVED TO RECOMMEND DENIAL OF THE REQUEST BY CUB FOODS FOR AN AMENDMENT TO THE ELK PARK CENTER PUD AGREEMENT TO ALLOW A SECOND "CUB" SIGN, CASE NO. CU 02-05, BASED ON THE FOLLOWING FINDINGS: 1. THE EXISTING SIGNAGE IS SUFFICIENT TO IDENTIFY THE STORE AS CUB FOODS. 2. THE EXISTING SIGNAGE IS SUFFICIENT TO IDENTIFY THE PHARMACY AND THE PHARMACY ENTRANCE. COMMISSIONER MESICH SECONDED THE MOTION. THE MOTION CARRIED 5-1. Commissioner Baker opposed. 6.3. Request by Checker Auto Parts/Universal Sign. Inc. for Amendment to a Conditional Use Permit for Signage. Public Hearing - Case No. CU 02-10 Staff report by Scott Harlicker. Checker Auto Parts, 508 Freeport Avenue, requests a conditional use permit allow a second wall sign and to exceed 128 square feet of total sign area. Mr. Harlicker noted that the proposed 4' x 30' (120 sq. ft.) sign would face Highway 169. Staff is in agreement that the second sign is needed, however, a 3' x 20' foot sign (60 square feet) would be a reasonable size. Commissioner Anderson asked if the other businesses in this area received the same approval. Mr. Harlicker explained the area was developed in phases and that there are different agreements for the various businesses. e Commissioner Ropp questioned if the trees along Highway 169 created a visibility issue. Mr. Harlicker stated that there is a break in the trees where the proposed sign would be visible from the south. Chair Pederson opened the public hearing. Steve Macohon, District Manager of Checker Auto, stated that the free-standing sign in the front of the building is not required and they would prefer to have the additional signage facing Highway 169. Mr. Macohon noted that the Marcus theater's signage is larger than what they are proposing. Commissioner Mesich asked if the applicant was willing to accept staff's recommendation of a 60 square foot sign. Mr. Macohon stated that they would be willing to accept the reduced slgnage. Commissioner Franz asked if the front signage could be reduced. Mr. Macohon stated that there would be no value in doing so. Commissioner Baker stated he did not have a problem with the request. There being no further public comment, Chair Pederson closed the public hearing. e COMMISSIONER MESICH MOVED TO RECOMMEND APPROVAL OF THE REQUEST BY CHECKER AUTO PARTS FORA CONDITIONAL USE PERMIT TO ALLOW A SECOND WALL SIGN AND TO EXCEED 128 SQUARE FEET OF Planning Commission Minutes March 26, 2002 Page 5 e TOTAL SIGN AREA, CASE NO. CU 02-10, WITH THE FOLLOWING CONDITIONS: 1. THE SQUARE FOOTAGE OF THE WALL SIGN NOT EXCEED 60 SQUARE FEET. COMMISSIONER FRANZ SECONDED THE MOTION. THE MOTION CARRIED 7-0. 6.4. Request by Phoenix Enterprises for Conditional Use Permit - Addition to Northbound Crossing Building and Billiard Facility Use. Public Hearing - Case No. CU 02-08 Staff report by Michele McPherson. Phoenix Enterprises and Bruce Smith request a 17,547 square foot addition to the existing 26,415 square foot Northbound Crossing building and to allow a billiard hall. Goodwill and Sherwin Williams are located in the current building. Ms. McPherson reviewed the issues associated with the addition, including parking and building exterior materials. Ms. McPherson explained that Bruce Smith proposes to lease 7,500 square feet of the building for a billiard hall. Ms. McPherson discussed details of the proposal including number of tables, food service, non-smoking policy, and curfew requirements for juveniles. The hours of operation will be 11:00 a.m. -1:00 a.m. - Monday through Thursday; 11:00 a.m. - 3:00 a.m. Fridays and Saturdays; and 12 noon to 12 midnight on Sunday. Staff recommends approval of the requests with the conditions outlined in the staff report. e Chair Pederson asked if there was adequate lighting. Ms. McPherson stated that lighting will be addressed when the building permit application is submitted. Chair Pederson asked if any signage has been proposed. Ms. McPherson noted that a sign package has not been submitted. Commissioner Franz asked if screening of the dumpster would be addressed. Ms. McPherson stated that this issue is addressed in the original planned unit development (PUD) agreement. Chair Pederson opened the public hearing. Bruce Smith, 19360 Dodge Street, stated that he would be operating the billiard hall. He eXplained that he is an avid pool player and his background is accounting and finance. He stated that he has no problem with the Police Chief's recommendations. Mr. Smith explained that he is not sure he will be able to keep the entire facility non-smoking for financial reasons. He stated they have discussed using a non-suspended ceiling and air exchangers if they decide to allow smoking. Mr. Smith stated that there are a number of leagues in the area who would utilize the facility. Commissioner Baker asked how the smoking area would be designated. Mr. Smith explained that they would limit smoking to a few isolated tables. Commissioner Baker asked if the building would b sprinklered. Mr. Smith stated that it would be sprinklered according to building code. e Commissioner Mesich asked if background checks would be done for employees. Mr. Smith stated that the employees would be all family members to start, and background checks would be done for outside employees. Planning Commission Minutes March 26, 2002 Page 6 e Commissioner Franz asked why Mr. Smith felt the 3:00 a.m. closing was necessary on Friday and Saturday nights. Mr. Smith stated that this facility will be the only one if its type within 18 miles. He stated that hours of operation of other billiard halls in large population areas average 10:00 a.m. - 4 a.m. or 6:00 a.m. and that Fridays and Saturday are their busiest days of the week. Discussion following regarding staffing of the billiard hall. Some of the Commissioners expressed concern that staffing needs to be adequate in order to check identification of juveniles and to provide surveillance inside and outside of the facility. Mr. Smith noted that the curfew time will be announced and underage smoking by teens will not be allowed. Commissioner Mesich asked if other facilities employed a police officer or security person. Mr. Smith stated that he has not heard of this being done any where in this state. Commissioner Baker stated that he is a pool player and that he has not seen a police officer in any of the billiard halls he has visited. He did not feel it was realistic for a billiard hall to be maintained as non-smoking. Commissioner Baker stated that he felt it would be difficult to require the employees to police the grounds. Commissioner Mesich felt that including this condition would enforceable if drinking and loitering were to become an ongoing problem. e Ms. McPherson stated that the employees could be asked to walk through the areas every hour or every-other-hour and if issues arose, the police would be contacted. She felt that by policing the parking lot, undesirable activities would be eliminated. Commissioner Baker asked City Attorney Peter Beck if he felt the condition would be enforceable. Mr. Beck stated that he felt that it would be enforceable but additional conditions could be included if the Commission they were necessary. Commissioner Pederson was concerned that the lighting on the rear of the building may impact the adjacent neighbors, if the facility were open till 3:00 a.m. Commissioner Franz explained that there is a large privacy wall along the property line from Coborns to Menards so that the lighting should not affect the residential homes. Commissioner Ropp stated that he has some concern that patrons would come from the bars when they closed and then come to play pool. He questioned whether or not this would be introducing a risk factor to the residential neighborhood. Commissioner Mesich stated that it may be a good idea for bar patrons to go play pool for a while before going home and that he felt the late hours of operation were necessary for the business to survive. Chair Pederson, Commissioner Baker, and Commissioner Anderson concurred that they did not have a problem with the hours of operation. Commissioner Jenson stated he did have some concern that the residential area may be impacted. Discussion followed regarding the City's ability to review the conditional use permit. Mr. Beck stated that he felt it would be difficult to go back and change the hours of operation, once they were established in the conditional use permit. Ms. McPherson noted that a billiard license will be reviewed annually by the City. e Planning Commission Minutes March 26, 2002 Page 7 e There being no further public comment, Chair Pederson closed the public hearing. It was the consensus of the Commission to act on the conditional use permits for the building and for the billiard hall separately. Mr. Beck noted that if there were issues of noncompliance with the billiard hall, the conditional use could be revoked. COMMISSIONER MESICH MOVED TO RECOMMEND APPROVAL OF THE REQUEST BY PHOENIX ENTERPRISES FOR A CONDITIONAL USE PERMIT TO ALLOW EXPANSION OF THE NORTHBOUND CROSSING BUILDING, CASE NO. CU 02-08, WITH THE FOLLOWING CONDITION: 1. THE BUILDING ADDITION SHALL COMPLY WITH ALL APPLICABLE BUILDING CODES. 2. SECURITY LIGHTING BE PROVIDED ON THE BACK OF THE BUILDING. COMMISSIONER PEDERSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. e COMMISSIONER MESICH MOVED TO RECOMMEND APPROVAL OF THE REQUEST BY PHOENIX ENTERPRISES AND BRUCE SMITH FOR A CONDITIONAL USE PERMIT FOR A BILLIARD HALL, CASE NO. CU 02-08, WITH THE FOLLOWING CONDITIONS: 1. THE EMPLOYEES SHALL POST IN PLAIN SIGHT AND STRICTLY ENFORCE THE CITY OF ELK RIVER'S CURFEW REQUIREMENTS. 2. THE EMPLOYEES SHALL POLICE THE GROUNDS AND NOTIFY THE POLICE DEPARTMENT IF THERE ARE PROBLEMS INSIDE OR OUTSIDE OF THE BUILDING. 3. WINDOWS OF THE BILLIARD HALL SHALL REMAIN UNCOVERED AND UNOBSTRUCTED TO ALLOW VISIBILITY. 4. NO SALES OF CIGARETTES OR USE OF CIGARETTES BY MINORS ON THE PREMISES. 5. THE APPLICANT SHALL OBTAIN APPROVAL OF A BILLIARD HALL LICENSE FROM THE CITY OF ELK RIVER. CHAIR PEDERSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. 6.5. Request by City of Elk River for Conditional Use Permit for Public Safety Facility and Expansion of Existing City Hall. Public Hearing - Case No. CU 01-09 e Staff report by Michele McPherson. Ms. McPherson reviewed the City of Elk River's proposal to expand the existing City Hall and the construction of a new public safety facility. A 7,276 square foot addition to the northwest side of the existing City Hall will Planning Commission Minutes March 26, 2002 Page 8 e accommodate the Elk River Municipal Utilities offices, and a 1,749 square foot expansion at the southwest comer of the building will house the City Attorney's offices, as well as a small addition for an expanded cable television area. Ms. McPherson then described the proposed 43,725 square foot public safety facility which will include Police, Fire, and the Emergency Operations Center. A basement will house the EOC, the firing range, and evidence room. A second story will be constructed as shell space for future expansion of the Police Department. An impound lot will be located north of the proposed Police Station which will be enclosed by a six foot high concrete rock-face block wall. The Fire Station will have room for up to six fire vehicles. Site impacts (including the closing of Orono Road), parking requirements, and landscaping were reviewed by Ms. McPherson. Staff recommends approval of the request with the conditions listed in the staff report, and with an additional condition that signage comply with the ordinance requirements for institutional uses in the R1c zoning district. Chair Pederson asked if the median has been moved. Ms. McPherson explained that the median was relocated to allow "cleaner" traffic movement. Chair Pederson asked if there would be any type of physical connection between the City Hall and Public Safety Facility. Ms. McPherson stated no, that the only connection would be outdoors across the parking area via sidewalks. Commissioner Anderson asked if the area north of the impound lot would be landscaped. Ms. McPherson explained that they would be relocating existing trees and this area would be looked at as part of the overall Orono Park Master Plan. e Commissioner Baker suggested that there should be a trail connection from the City Hall property to the trail along Lake Orono. Commissioner Baker asked how motorists would get to City Hall, if Orono Road is closed. Ms. McPherson explained how traffic could reach City Hall by either Joplin Street, Main Street, or County Road 30. Commissioner Mesich asked if closing Orono Road would affect the Fire Department. Bruce West, Fire Chief, stated that there would be no impact. Commissioner Mesich asked if the curve in Orono Parkway would be difficult to maneuver. Chief West stated that he felt there is good visibility at this point and he did not see a problem. He noted that they will not be exiting at excessive speed and that they will enter the other drive way when returning. Chair Pederson opened the public hearing. Dan Kolles, 12974 Orono Road, stated that he has some of the same concerns that he had when the City Hall was first built; location of the facility in a residential area, traffic flow and speed of police vehicles on Orono Road. He stated it was his understanding that most of the City Hall and Police Station traffic would use Highway 10 and would not be driving east on Orono. He stated that he felt the raised medians were a safety issue and he supported lowering of the medians. He expressed concern regarding the speed of police and fire vehicles which would be leaving the public safety facility. He asked if there was a way to deter traffic to enter and leave on Orono Parkway toward Joplin. e Commissioner Baker asked Mr. Kolles if he felt the police vehicles were operated in a reckless manner when they left the Police Station for a call. Mr. Kolles stated no. Planning Commission Minutes March 26, 2002 Page 9 e Isabella Smith, 18263 Concord Street, suggested that there should be an access to the north for the Fire Department to get to Orono Road. She asked if there would be any changes to the trail along Lake Orono to the park. Ms. McPherson stated no. Ms. Smith asked what type of fencing would be used for the impound lot to screen it from the park area. Dan Pelliner, representing Tushi Montgomery, architects for the project, stated that due to budget constraints, the rock-face block may not be used, and instead, some other type of opaque metal fencing will be used so cars in the lot will not be visible. Commissioner Baker asked if a vegetative cover could be used on the fencing. Mr. Pelliner stated that it will be considered. Bob Dilly, 12943 Orono Parkway, stated that he has lived on Lake Orono since 1965. He stated that when the City Hall and Police Station was first constructed, they had to ask the City to turn down the lighting because it was too bright. He stated that he also remembered being told that Orono Road going east would only be used occasionally by police vehicles. He asked that the City ensure that the lighting was subdued. Mr. Dillon also expressed concern for speeding vehicles trying to get to the fire station for a call. Ms. Smith asked if police officers were required to use Highway 10 and not Orono Road. Ms. McPherson explained that the officers generally try to use Highway 10 but there is no written policy. e Commissioner Mesich asked if this facility would replace the downtown fire station. Fire Chief Bruce West stated that the downtown station would remain the primary station and this facility would be a secondary station. He stated that safety is the fire fighters' number one concern when traveling through residential neighborhoods. Chief West noted that they will generally use Highway 10 by way of Joplin Street, unless Orono Parkway is the shortest route to a fire, such as Main Street or the downtown area. Chair Pederson asked if certain fire fighters will be assigned to this station. Chief West stated that firefighters must live within a 3-mile radius of the station. They currently have 35 fighters and anticipate adding 5 more. He noted that the Public Safety station will have fewer fire fighters than the downtown station. Chair Pederson asked if fire fighters are allowed to speed to get to the station. Chief West stated that all fire fighters must abide by the laws. Commissioner Pederson asked if the department plans to add an ambulance. Chief West stated that if a second ambulance is added, it would be housed at the downtown Jackson site, since it is more centrally located. Commissioner Mesich ask if this station would service Big Lake. Chief West explained that the City services a small portion of Big Lake Township located by the Pinewood Golf Course, the 145th Avenue area, just this side of County Road 15. Commissioner Mesich asked if there might be a better location for a second station than the City Hall site. Chief West explained that this site has been under consideration for some time and feels that the location is ideal. He stated that 1 or 2 other stations in other areas of the City may be required in the future, as the City grows. e Commissioner Baker questioned why access for the Police and Fire Departments off Orono Road to the north is not being considered. Ms. McPherson explained that the master plan Planning Commission Minutes March 26, 2002 Page 10 e for this area has been to close Orono Road in order to connect the green space of the ballfield complex and Orono Park to create a larger park facility. Commissioner Anderson concurred that he was aware that there have been plans to close Orono Road at this location for some time. He stated that he is in favor of lowering the median and suggested some type of warning signs with flashing lights to warn traffic of fire and police vehicles approaching. Commissioner Mesich asked if additional employees are proposed for this facility. Ms. McPherson explained that that the addition is designed for future growth and there will not be employees added immediately. She noted that there will be approximately 10 Municipal Utilities employees moving to the new addition. Commissioner Mesich felt that the speed should be raised on Orono Parkway from 30 mph to 35-40 mph, since that is how fast ~otorists travel anyway. He felt that a study needs to be done in order to address the traffic issue. Dan Kolles, 12974 Orono Parkway, stated that the route from County Road 30 to Joplin to as an access to the City Hall has not been discussed. Ms. McPherson stated that this option will also be available. Commissioner Mesich suggested the Orono Parkway be cul-de-saced at the northwest corner of the City property, preventing traffic from using Orono Road to the east. Chair Pederson stated that he was concerned Orono Road would be closed as part of this project. He felt that the Orono Road-Joplin Street intersection may need to be signalized in the future. e Commissioner Franz stated he would like to know what route emergency vehicles would use. Chair Pederson stated that he likes the layout of the project but that he questioned the use of metal as a roofing material, and that he would support some type of warning system or signage for traffic encountering emergency vehicles. Ms. McPherson stated that the existing roof will need to be removed in order to accommodate the southwest addition. She explained that metal roofing material is being used more often in residential areas. Mr. Pelliner explained that by the time the addition is constructed, the life of the existing roof would be close to its end. He stated that the metal- seam roof has a much longer life that the existing cedar shake roof. Commissioner Baker felt that the roofing material should be compatible with the adjacent residential neighborhood and that he would prefer a material that would appear less" cold" than metal. He asked if the lighting could be mitigated so that it would not be obtrusive to the residents. Mr. Pelliner stated that the present light fixtures have block-out shields which will direct the lighting downward and that this issue will be taken into consideration in re- structuring the lighting. Chair Pederson expressed concern that there are no traffic counts available for them to consider in regards to the residents' concerns on Orono Road. He asked if a traffic study could be completed. Ms. McPherson stated that a traffic study would take time. She noted that 1999 traffic counts are available and that she would retrieve them forthe Commission's reView. e Planning Commission Minutes March 26, 2002 Page 11 e Commissioner Mesich asked if Orono Road were left open, would fire trucks utilize Gary Street. Chief West stated that Gary Street would not be used in any case, since it is not signalized and is not considered a safe crossing. Commissioner Baker asked if the Public Safety facility was part of the master plan. Ms. McPherson eXplained that future expansion of the City Hall was planned when it was originally proposed, as well as was some type of public! community center facility, and the plans did include the closure of Orono Road. Commissioner Baker stated that the plan did not include a public safety facility with emergency vehicle traffic. Ms. McPherson stated that the police station would still be located here. Chair Pederson asked if the Public Safety building could be moved so that Orono Road could remain open. Ms. McPherson stated that there is no other space to relocate the building. Mr. Pelliner noted that the City owns property up to Highway 10 (Orono Park), but that the City intended to minimize the impact on Orono Park as much as possible. He stated that it has been the City's plan to connect the park with the softball field complex. Mr. Pelliner stated that he felt there would be more safety issues in keeping Orono Road open and having emergency vehicles using it, given the heavy use of the park and softball fields. e Ms. McPherson reviewed the 1999 State-certified traffic counts at this time which showed 850 average daily trips for Orono Parkway. She then reviewed original expansion plans which included the closure of Orono Road. Ms. McPherson noted that the Master Park Plan included expanding and connecting the green space between the softball fields and Orono Park. Commissioner Mesich asked if the City property near the Gary Street water tower was considered for the Public Safety facility. Ms. McPherson stated yes, but that the intent is to keep the buildings close together in one location. Commissioner Baker stated that he felt the traffic counts were relatively lower than he would have expected. Commissioner Anderson stated that he was aware there have always been plans to expand, but that a fire station was not planned. He felt there are access and safety issues that need to be addressed. Commissioner Baker felt that consideration should be given to moving the Public Safety building closer to Joplin. He also supported some type of flashing warning lights. Mr. Pelliner explained that the plans include 3 well-designed accesses to the site. Commissioner Baker asked if the building could be moved to the west. Mr. Pelliner explained that it would not work to move the building closer to the property line, since there is the need to create a secure area for police and fire vehicles which is separate from the general public. Chair Pederson asked how many parking spaces will be available. Ms. McPherson stated that there will be more than 180 parking spaces for general use. e Planning Commission Minutes March 26, 2002 Page 12 e Commissioner Mesich asked what type of statistics the expansion was based on, regarding growth. Pat Klaers, City Administrator, eXplained that plans for the expansion and public safety facility were based on a 3 ~ - 4 percent growth factor, as well financial considerations. He stated that size of the public safety facility is proposed to be adequate for 20 years, and the City Hall expansion for 10 years. An additional 5,000 - 10,000 square feet is projected to be added to City Hall in 10 years. Commissioner Mesich asked how much of the new space will be utilized when completed. Mr. Klaers stated that approximately 50 percent of the space will be utilized. He noted that this is similar to what was done when the City Hall was first constructed, and now is completed taken up and space needs are being experienced. Mr. Klaers stated that the gun range may not be completed at the time the building is constructed, if the money is not there to do so. Chair Pederson stated that he feels there is a need to look at traffic flow to and from the site. Commissioner Franz stated that he is more comfortable with the new traffic pattern which will be created by the closing of Orono Road. Commissioner Baker felt that he felt the major issue is the impact of traffic on the residents. e Mr. Klaers stated that Orono Parkway was always designed to be a collector street. He felt that a community center would have generated more traffic than the public safety facility will have. He stated that the Main Street/County Road 30 access to Joplin will be an option, but that people on Main Street and those coming from the downtown will use Orono Parkway. Mr. Klaers explained that most of the traffic to the site will be on the major corridors. He noted that traffic was not overlooked in previous planning, but that it was not identified as a concern. There being no further public comment, Chair Pederson closed the public hearing. Mr. Klaers stated that he felt there are some issues that still need to be addressed, but that staff and the architect have done a good job. He stated that the main fire station will remain at Jackson and that a secondary station has been discussed for quite some time. He felt that the traffic counts are relatively small and that ultimately, the closure of Orono Road will ultimately create better traffic flow. Commissioner Baker stated that he did not feel a new traffic study would show a great deal of change and that they have sufficient data to make a decision. e COMMISSIONER BAKER MOVED TO RECOMMEND APPROVAL OF THE REQUEST BY THE CITY OF ELK RIVER FOR A CONDITIONAL USE PERMIT TO ALLOW EXPANSION TO THE EXISTING CITY HALL AND CONSTRUCTION OF A NEW PUBLIC SAFETY FACILITY, CASE NO. CU 02- 09, WITH THE FOLLOWING CONDITIONS: 1. THE BUILDING SHALL COMPLY WITH ALL APPLICABLE BUILDING CODES. 2. THE LANDSCAPE PLAN SHALL BE REVISED TO COMPLY WITH STAFF COMMENTS. Planning Commission Minutes March 26, 2002 Page 13 e 3. SIGNAGE SHALL COMPLY WITH THE INSTITUTIONAL REQUIREMENTS OF THE R1C ZONING DISTRICT. 4. PARKING SHALL MEET THE 212 SPACES REQUIREMENT. 5. SIGNAGE AND WARNING LIGHTS SHALL BE INSTALLED TO WARN MOTORISTS AND PEDESTRIANS OF EMERGENCY VEHICLES ENTERING ONTO ORONO PARKWAY. 6. A COMPATIBLE RESIDENTIAL ROOFING MATERIAL SHALL BE USED SUCH AS ASPHALT OR CEDAR. Mr. Klaers noted that the roof and traffic issues will be discussed with staff and the architect before the City Council meeting. COMMISSIONER ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. 6.7. Request by City of Elk River for Ordinance Amendment; Sections 900 and 1008 Regarding Building Escrows and Certificates of Survey Requirements. Public Hearing - Case No. OA 02-02 Staff report by Michele McPherson. The Planning Commission is asked to consider an ordinance amendment to change the certificate of survey requirements for building permit issuance and also to consider imposing residential and commercial/industrial escrows. Ms. McPherson explained that more detailed information is required on certificates of survey to insure proper drainage and reduce impacts to adjacent properties. Staff feels that requiring this information at the time of building permit issuance will help avert problems later. e Ms. McPherson explained that staff is also recommending that escrows include improvements such as grading, detention ponds, blacktop and curbing, in addition to landscaping. Ms. McPherson explained how the escrow requirement would be structured for residential, commercial and industrial property. Commissioner Franz stated that he felt local developers should see these changes prior to the City Council meeting. Ms. McPherson stated that they would be informed. Chair Pederson stated he supported the proposed amendments. Chair Pederson opened the public hearing. There being no public comment, Chair Pederson closed the public hearing. COMMISSIONER BAKER MOVED TO RECOMMEND APPROVAL OF THE REQUEST BY THE CITY OF ELK RIVER FOR AN ORDINANCE AMENDMENT TO CHANGE THE CERTIFICATE OF SURVEY REQUIREMENTS FOR BUILDING PERMIT ISSUANCE AND TO IMPOSE RESIDENTIAL AND COMMERCIAL/INDUSTRIAL ESCROWS, CASE NO. OA 02-02. COMMISSIONER MESICH SECONDED THE MOTION. THE MOTION CARRIED 6-0-1. Commissioner Franz abstained. 7. Other Business 7.1. Update on 3/18/02 City Council Meeting e Planning Commission Minutes March 26, 2002 Page 14 e Commissioner Franz provided an update on the March 18,2002 City Council meeting. 7.2. Consider Resolution of the Elk River Planning Commission Concerning the Elk River Economic Development Authority's Development Proiect Proposals Ms. McPherson reviewed the request by Lori Johnson, Finance Director, forthe Planning Commission to consider a resolution to determine the consistency of the proposed City Hall expansion and Public Safety facility with the City's Comprehensive Plan. COMMISSIONER BAKER MOVED APPROVAL OF RESOLUTION 02- 01, A RESOLUTION OF THE ELK RIVER PLANNING COMMISSION CONCERNING THE ELK RIVER ECONOMIC DEVELOPMENT AUTHORITY'S DEVELOPMENT PROJECT PROPOSALS. COMMISSIONER ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 7-0. 8. Adiournment There being no further business, COMMISSIONER MESICH MOVED TO ADJOURN THE MEETING. COMMISSIONER BAKER SECONDED THE MOTION. THE MOTION CARRIED 7-0. The meeting of the Elk River Planning Commission adjourned at 10:51 p.m. e Respectfully submitted, fllJ{;c:€ - ~/(/t;Tlj/L-- Debbie Huebner Recording Secretary e