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8.1. SR 03-04-2019Request for Action To Item Number Mayor and City Council 8.1 Agenda Section Meeting Date Prepared by General Business March 4, 2019 Michael Hecker, Parks and Recreation Director Item Description Reviewed by Woodland Trails Regional Park Master Plan Change Cal Portner, City Administrator Reviewed by Action Requested Discuss the proposed location change of the nature -based playground area, nature center and picnic shelter in the Woodland Trails Regional Park Master Plan. Approve, by motion, change to the Woodland Trails Regional Park Master Plan. Background/Discussion Since November of 2018, the Woodland Trails Regional Park (WTRP) Grant Committee has met several times with WSB consultants planning the nature -based play area, nature center and picnic shelter. Members of the committee strongly feel the location of the nature playground; future nature center and picnic shelter should be moved to a different location than indicated in the master plan. The committee met on January 22 and made a motion to change the preferred locations of the playground, nature center and shelter. The WTRP Master Plan was adopted by City Council and the Greater Minnesota Regional Parks and Trails Commission (GMRPTC) in July of 2016. Both the DNR Grant Coordinator and the GMRPTC Coordinator have reviewed the master plan and commented it may be amended without impacting grant funding. They both noted any cost increases due to the location change is entirely the responsibility of the city. The Parks and Recreation Commission met at a special meeting on January 23 to discuss and unanimously recommend changes to the WTRP Master Plan with the condition any additional costs due to change of location do not come out of either the Park Improvement Fund or Park Dedication Fund. WSB Consultant Candace Amberg will present to City Council the latest playground design concepts at the proposed location, including estimated costs. The major implication of the changed location is the additional costs for grading and earthwork required with the higher elevations west side of the parking lot, and additional work required by WSB. The original scope of the project in which WSB was chosen for their design work is based on the WTRP Master Plan. While the nature center facility as shown in the master plan is not part of this project, it is an anchor to the overall project. The new location will need additional trails and trail improvements for an ADA A IR accessible route from the parking lot to the building. This building would be designed and constructed in the future with grant funds available through the GRMPTC. Because of the additional work making changes to location and design, we will not meet the original timeline in project scope of an early April bidding period. The extended timeline will not affect the work tasks and related consultant fees. We still hope for a competive bidding environment later this year. Financial Impact Relocation of the nature playground to the west side of the parking lot will require additional site grading and earthwork estimated to cost between $12,000 to $15,000. The additional work required to make changes to the design is between $2,000 to $4,000, depending on the number of changes and meetings required. This is in addition to the total fee of $43,000 for WSB, which comes from the Park Improvement Fund. The nature center relocation to the west side will require an accessible trail from the parking lot and, if the nature center is built higher than the existing trail elevation on the north side of the parking lot, additional trails will be required to access the higher elevation estimated at $28,000. This location change will also require moving the parking lot lights estimated at $10,000. The preliminary estimated cost for a future nature center is $600,000. If the nature center were to include more than one level as discussed by the committee, an interior elevator would be necessary, estimated at an additional $90,000. Attachments ■ WTRP Master Plan Site Location and Proposed Site Location ■ WTRP Playground Concept Plan Master Plan Location ■ WTRP Playground Concept Plan Master Plan Proposed Location ■ Park Improvement Fund Spreadsheet N:APublic Bodies\Agenda Packets\03-04-2019\Final\x8.1 sr Woodland Trails Master Plan change.docx Wetland Restoration Ir a ? ? A �L.►Small Open Av Picnic Shelter�__� -,' �J �r ' \`y r (Site To Be Determined)--- - — �. _ i PROPOSED ;,Y• � e� ,,` _� --- 14 -- LOCATION 'r.� __ �.,�►�� >,� � .• ',,�_ _ ` - 5 Kiosk/Trailhead Enhanced Wayfinding Medium Sized Nature Center With j� _ [ MASTER PLAN - Moderate Level of Programming (Site To Be Determined) f a l ,k Y / f' *Re-configure d parking lot with ! •�' ti�ha - / t{�`� — _ - -- enhanced drainage _�•`)A�'� \�� f� / ,.''!J / - Large,rea Nature Based Play A Never Relocated Park Storage with Screening ` ; ,{e. F Y- r J -I '-'1-� (Site To Be Determined) 'Enh % '� �/��Couase Bunced ilding ening of Golf r r`dw �� • r ■ � •,l 200 - / / i 1 ti �, V ' \ .. } �� n Cf) Nature Play I Concept izmargement Elk River, Minnesota February 26, 20191 WSB Project number: 013222-000 s 0 WS% s�ie � Fees FUTURE NATU CENTER SEEENLARGEMENT SMALL I o TURErjFU PICNICHELTER I �rr I APS; WETLAND I LARGE GROUP SHELTER I I FUTURE �. TRAILS PARKING LOT i rr� City of Elk River Park Improvement Fund updated 02/27/2019 Actual 2017 2018F 2019F 2020F 2021 F 2022F 2023F Notes Revenues Other Revenue Interest Income 7,724 5,000 2,000 2,000 2,000 2,000 2,000 Youth Baseball Association - Dugouts - 26,540 11,540 11,540 11,540 - - Youth Football - Oak Knoll Lights 15,000 12,000 7,416 7,416 7,416 7,416 - Lacrosse - Oak Knoll Lights - 12,000 7,416 7,416 7,416 7,416 - Youth Basketball - Lions Park Courts - 13,400 - - - - - Grants - - 362,000 - - - - Misc. 175 - - - - - - Land Lease 12,000 - - - - - - Transfer In -Liquor Fund 228,016 197,174 195,000 195,000 195,000 195,000 195,000 Transfer In -Excess Fund Balance 119,382 - - - - - - Donations 9,526 1,245 - - - - - Total Revenue 391,823 267,359 585,372 223,372 223,372 211,832 197,000 Expenditures Athletic field improvements - dugouts 77,770 63,718 - - - - - Athletic field improvements - scoreboards 79,687 - - - - - - Bailey Point - amenities 5,875 - - - - - Barrington Playground Replacement 88,209 - - - - - - DAAC Fence Replacement - - - - - - - Future Funds DAAC Infield Reconstruction - - - - - - - Future Funds DAAC Irrigation - 97,437 - - - - - DAAC Scoreboards - 25,990 - - - - - Replace 4 scoreboards Deerfield Basketball Court - - - - - 25,000 - Deerfield Playground Replacement - 81,011 - - - - - purchase and installation, playground is in need of replacement Heritage Landing Trail (Country Crossing) - - - - 120,000 - - Hillside Park Improvements 54,974 49,572 - - - - - Phase 1 and 2 mtn bike trail reconstruction Houlton restoration (FMR match) 10,000 10,000 10,000 10,000 - - - obligated funds to restoration grant Lions Basketball Court - 18,440 - - - - - Replace 4 hoops, add 4 LED lights Lions Park Bitumunous Trails - - - - - - - Referendum??? ($203,280) Lions Park Center Parking Lot - - - - - - - Referendum ($200,000) Lions Park Master Plan - - 15,000 - - - - Lions Park Playground - - - 200,000 - - - Oak Knoll Lights/Scoreboard - 120,836 - - - - - Add lights to Oak Knoll 4 and scoreboard Oak Knoll Parking Lot - - - - 153,000 - - Orono Park Master Plan 8,490 - - - - - - Park Property Lines 3,275 - - - - - - Parks Master Plan Update 7,149 22,084 - - - - - Picnic tables/benches 9,000 - - - - - - Rivers Edge - Plaza Improvements 24,246 - - - - - - Skate Park Design 11,625 - - - - - - Barrington (1/2), Country Crossing (Full), Lions (2 Full), Fresno (Full), Sport Court Resurfacing - - 50,000 - - - - Deerfield (1/2) Sport Court Resurfacing - - - - 9,000 - - Highlands Tennis and Basketball (1/2) Trott Brook Basketball (1), West Oaks Basketball (1/2), Riverplace Basketball (1), Ridgewood Basketball (1/2), Kliever Point (1/2), Kliever Sport Court Resurfacing - - - - - - 40,000 Lake (1/2), Tennis Court Replacement - Trott Brook - - - - - 150,000 - City of Elk River Park Improvement Fund updated 02/27/2019 Actual 2017 2018F 2019F 2020F 2021 F 2022F 2023F Notes Tennis Court Resurface - Trott Brook 12,600 - - - - - - Trail Repairs & Connections 134,054 17,390 - - - - - Woodland Trails Signs 10,000 Woodland Trails Survey 27,365 Woodland Trails Design Services - - 43,000 - - - - Woodland Trails Grant Match ($125,000 Total), Wayfinding/Sign/Kiosk ($50,000), GF Buckthorn Removal 2019-2020 ($50,000), Other Woodland Trails Grant Match - - 25,000 - - - - ($25,000) Woodland Trail Grant Projects - - 362,000 - - - - Woodland Trails Storage Garage Replacement - - - - - - 100,000 Misc. park maintenance 395 - - - - - - Total Expenditures 527,349 506,478 542,365 210,000 282,000 175,000 140,000 Revenues less Expenditures (135,526) (239,119) 43,007 13,372 (58,628) 36,832 57,000 Cash Balance - Beginning 430,802 295,276 56,157 99,164 112,536 53,908 90,740 Cash Balance - Ending 295,276 56,157 M 99,164 112,536 53,908 90,740 1471740 March 4, 2019 1 Project Update Play Development Woodland Trails Nature 2 Construction Documents •Site Topographical Survey ••Preferred Concept PlanDesign Development & ••Conceptual Design OptionsSite Construction Project Overview 3 discussedactivities and materials Committee Meetings •••••Four meetings held toGuidance on nature play elements, Guidance on nature play locationGuidance on group shelter locationSeveral locations presented and -date Steering Committee 4 play features to avoid conflicts of use) accessibilitynature play area (not directly adjacent to trails and has direct trail access to related access trails Preferred Overall Concept Plan •••••Location north of existing parking lotAllows for future nature center and Fits with the natural scenic qualitiesCan connect to existing trails for Design Development Plan 5 from parking lotscrambling, plyometric elements and suspension incline walk Nature Play Elements ••••••••••Larger climbing / rock elements more visible Future small picnic shelterSeating throughout4’ hill for water play that enters into sand playTurf covered tunnels for quieter areasUse larger hills and embankments for rock Embankment slideMusical piecesFort building Design Development Plan 6 •Climbing Walls •Boulders •Embankment Slides Preliminary Features 7 •Water Play •Challenge •Balance Preliminary Features 8 •Music •Fort Building •Creative Play Preliminary Features 9 Landscape Features •Seating •Rain/Pollinator Garden & Preliminary Features 10 nature play elements and and GMRPTC •Altered locations for adopted by City Councilof changes to the DNR master planshelter from original ••Notification and approval Master Plan update to be Modifications 11 mid to late March 2019 •Anticipated bidding in by fall of 2019anticipated in May ••Construction start Construction complete Original Schedule 12 for fall construction January / February 2020 for •Potentially bid late summer construction optimal bids with 2020 complete late fall 2019)atmosphere with construction (depending on bidding •Alternate Option: Bid in Current Schedule 13 that will continue to be modified Probable Costs: $270,000 on available budgets •Nature PlayHigh level estimates prepared Probable Costs: $136,000donated materials/itemsas design progresses •Preliminary Estimate of •••••Group Shelter••••Currently does NOT account for Balance: 10% Contingency: $12,500Preliminary Estimate of Budget: $125,000Balance: 10% Contingency: $20,000Budget: $200,000Design decisions will be based ($90,000)($23,500) Preliminary Estimates 14 side (~500 cy = $8,000)primary access (~30,000)dependent on design, materials and overall programmingelevator (~$90,000)trails depending on elevation of Earthwork Quantities$15,000) •••••Fill was potentially needed for east TwoWest location may need additional Potential cost range of $600,000+ Export for west side (~1000 cy = -story building would require an Nature Center Budget Considerations 15 (boulders, trees, sand, culverts)water well) •Donated & available materials trails, concrete shelter pad & pad not in this contract •••Benches built by othersItems by others (bituminous Bituminous trails and concrete Potential Project Savings 16 methods of constructionbid alternates Design Development •••More refined designPrioritize elements & allow for Determine materials and Next Steps THANK YOU 17