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05-25-2004 PC MIN . . . MEETING OF THE ELK RIVER PLANNING COMMISSION HELD AT ELK RIVER CITY HALL TUESDAY, MAY 25,2004 Members Present: Chair Ropp, Commissioners Anderson, Curtis, Lemke, Offerman, Pederson and Stevens Members Absent: None Staff Present: Michele McPherson, Director of Planning; Scott Harlicker, Senior Planner; Debbie Huebner, Recording Secretary- 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk. River Planning Commission was called to order at 7:10 p.m. by Chair Ropp. 2. Consider 5/25/04 Planning Commission Agenda MOVED BY COMMISSIONER PEDERSON AND SECONDED BY COMMISSIONER ANDERSON TO APPROVE THE MAY 25,2004 PLANNING COMMISSION AGENDA. MOTION CARRIED 7-0. 3. Consider 4/27/04 Planning Commission Minutes MOVED BY COMMISSIONER ANDERSON AND SECONDED BY COMMISSIONER LEMKE TO APPROVE THE APRIL 27,2004, MINUTES. MOTION CARRIED 7-0. 4. Planning Commission Representative to Attend June City Council Meeting Commissioner Pederson will attend the June 21, 2004 City Council meeting. 5.1. Request by BMS Investments. LLC for a Conditional Use Permit for a Truck Terminal. Case No. CU 04-14 Director of Planning Michele McPherson introduced the request by BMS Investments for a conditional use permit for a truck terminal on Jarvis Street in the Cascade Industrial Park. The applicant proposes to construct a 6,000 square foot building for storage of trucks and trailers and a small office space. Ms. McPherson reviewed the site plan, parking and access, use as a truck terminal, landscaping, and building elevations. Staff recommends approval of the conditional use permit with the seven conditions listed in the staff report to the Commission dated May 25, 2004. Commissioner Stevens asked if the requirement for a Class V surface on the outside storage area should be included as a condition. Ms. McPherson stated that an eighth condition could be added to address this issue. Chair Ropp opened the public hearing. . . . Planning Commission Minutes May 25, 2004 Page 2 Bobby Peterson, applicant and owner of the site, stated that the landscape plan has been redone as suggested by staff and will be resubmitted for the City Council review on June 21. He stated that he does not see a need for signage. Mr. Peterson stated that the landscaped areas will be irrigated and that will be noted on the landscape plan if requested. He is working with the City Engineer, T eny Maurer regarding his recommendations and that those changes will be inc01porated for City Council review, as well. Mr. Peterson discussed the exterior building materials, stating that they will have no problem meeting the City's requirements. He noted that a standard curb should have been listed and that it is cost effective to include the additional fifteen parking spaces now. He then discussed the function of the second access and why it is being requested. Mr. Peterson noted that the second access will only be used about once a week. There being no further public comment, Chair Ropp closed the public hearing. Commissioner Stevens stated that he liked the design of the project. He stated that he had some concern regarding the second access but that this a truck terminal and he understood the need for it. He noted that the landscape plan may work better with two accesses rather than one widened access. Commissioner Pederson asked if the building materials proposed by the applicant meet the City's requirements. Ms. McPherson stated that the requirements would be met if applicant uses the materials on the front of the building and under the canopy as he has described. Commissioner Pederson stated he concurred with Commissioner Steven's comments and that he supported the second driveway based on the following: the project is located in an industrial area, the second driveway would have limited use, it would be difficult to maneuver a truck without it. Commissioner Offerman stated he also supported the second access. He asked if staff felt there was a need to sign the primary access for entrance only. Ms. McPherson stated that the issue is having two driveways in a short distance. Staff will review the plan to make sure the driveways are not excessively wide. She stated that it would make sense to sign the driveway coming out of the building for exit only. MOTION BY COMMISSIONER STEVENS AND SECONDED BY COMMISSIONER PEDERSON TO RECOMMEND APPROVAL OF THE REQUEST BY BMS INVESTMENTS FORA CONDITIONAL USE PERMIT, CASE NO. CU 04-14, WITH THE FOLLOWING CONDITIONS: 1. ALL COMMENTS OF THE CITY ENGINEER SHALL BE ADDRESSED, WITH THE FOLLOWING EXCEPTION: · TWO ACCESSES ONTO JARVIS STREET SHALL BE ALLOWED WHICH CONFORM TO THE CITY'S WIDTH STANDARDS. . THE ACCESS FROM THE BUILDING SHALL BE SIGNED AS AN EXIT ONLY. 2. THE LANDSCAPE PLAN SHALL BE REVISED TO INCLUDE THE REQUIRED AMOUNT OF SPECIFIC TYPES OF TREES. 3. ALL SIGNAGE SHALL COMPLY WITH THE SIGN ORDINANCE. 4. ALL LANDSCAPED AREAS SHALL BE IRRIGATED. 5. THE EDGES OF THE TRUCK TERMINAL AREA SHALL BE PERMANENTLY DEFINED WITH SOME FORM OF LANDSCAPE . . . Planning Commission Minutes May 25, 2004 Page 3 PRODUCT THAT WILL NOT ALLOW FINE GRAVEL MATERIAL TO WASH INTO THE PONDING AREA. 6. THE EXTERIOR BUILDING MATERIALS SHALL COMPLY WITH THE ORDINANCE REQUIREMENTS. 7. IF MORE THAN 5 TRUCKS AND/OR 10 TRAILERS ARE TO BE ON SITE, THE APPLICANT SHALL APPLY FORAN AMENDMENT TO THE CONDITIONAL USE PERMIT. 8. THE OUTDOOR TRAILER PARKING AREA WILL BE SURFACED WITH A MINIMUM OF CIASS V. MOTION CARRIED 7-0. 5.2. Request by SlM Development for Conditional Use Permit, Case No. CD 04-16 Senior Planner Scott Harlicker explained that SlM Development is requesting a conditional use permit to construct a 7,900 square foot multi-tenant building including a dass 2 restaurant (Taco John's) and retail space. Mr. Harlicker reviewed the site plan, parking and access, pedestrian access, landscaping and building elevations. Staff recommends approval of the request with the four conditions listed in the staff report dated May 25, 2004. Commissioner Pederson asked what signage would be allowed. Mr. Harlicker stated that one wall sign is permitted per tenant space, and one monument sign for the site. Chair Ropp opened the public hearing. Jay Tutt, representing STM Development, stated that in lieu of a monument sign, the PUD Agreement was amended for the Panera site to allow two wall signs for the center tenants and 3 signs for the end tenants. He stated that they would ask that the PUD be amended to include the same signage for this site. Ms. McPherson explained that an amendment could not be considered as part of this request, due to publication and notification requirements and that the applicant would need to apply separately for an amendment to address signage. Mr. Tutt asked if the process for the conditional use permit could move forward and application for the amendment be made separately. Ms. McPherson stated yes. Mr. Harlicker asked for clarification on the exterior materials and colors. Mr. Tutt reviewed the materials and asked if colors needed to be chosen before the City Council consideration. Mr. Harlicker stated that this information should be submitted to staff by in time to be reviewed prior to the City Council meeting Commissioner Offerman asked how many signs are permitted in the PUD agreement. Ms. McPherson stated that one wall sign per tenant and one monument sign for the site is permitted. Commissioner Stevens stated that he felt the site was unique in that the majority of the traffic would approach the site from the rear. He felt there should be a better way to present the building on three sides. Commissioner Offerman stated that he shared Commissioner Steven's concerns and felt that additional signage and building materials could be used to improve the building's appearance on the three sides of the building. . . . Planning Commission Minutes May 25, 2004 Page 4 Commissioner Pederson stated that he felt the proposed building was appealing, and that signage would enhance the north elevation. Mr. Harlicker noted that installation of relocated trees will help break up the north side of the building, as well. Commissioner Anderson asked where deliveries will be made for the Taco John's restaurant. Mr. Tutt explained that delivery trucks will use the 20-foot wide northerly lane. He noted that there will be adequate room for trucks to drive through and park cars. Commissioner Pederson asked where the dumpsters would be located. Mr. Tutt explained. Chair Ropp stated that he felt the applicant has done a good job and that tenant signs on the north side of the building would help to dress up the building. There being no further public comment, Chair Ropp closed the public hearing. MOTION BY COMMISSIONER PEDERSON AND SECONDED BY COMMISSIONER CURTIS TO RECOMMEND APPROVAL OF THE REQUEST BY STM DEVELOPMENT FORA CONDITIONAL USE PERMIT TO CONSTRUCT A 7,900 SQUARE FOOT MULTI-TENANT BUILDING INCLUDING A ClASS 2 RESTAURANT, CASE NO. CU 04-16, WITH THE FOLLOWING CONDITIONS: 1. ALL COMMENTS OF THE CITY ENGINEER SHALL BE ADDRESSED. 2. ALL TREES REMOVED SHALL BE REPLANTED ON SITE AND SHOWN ON THE REVISED lANDSCAPE PLAN. 3. lANDSCAPING AROUND THE BUILDING SHALL BE INCLUDED IN A REVISED lANDSCAPE PLAN 4. EXTERIOR COLORS AND MATERIALS SHALL BE SUPPLIED PRIOR TO COUNCIL CONSIDERATION. MOTION CARRIED 6-1. Commissioner Stevens opposed. 6. Other Business 6.1. Update on May 17, 2004 City Council Meeting Commissioner Lemke provided an update on the May 17, 2004 City Council meeting. 8. Adiournment There being no further business, MOVED BY COMMISSIONER ANDERSON AND SECONDED BY COMMISSIONER OFFERMAN TO ADJOURN THE MEETING. MOTION CARRIED 7-0. The meeting of the Elk River Planning Commission adjourned at 8:07 p.m. Respectfully submitted, j)~~ Debbie Huebner Recording Secretary