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07-27-2004 PC MIN . . . MEETING OF THE ELK RIVER PLANNING COMMISSION HELD AT ELK RIVER CITY HALL TUESDAY, JULY 27, 2004 Members Present: Chair Ropp, Conunissioners Anderson, Lemke, Offerman, Pederson and Stevens Members Absent: Conunissioner Curtis Staff Present: Michele McPherson, Director of Planning; Scott Harlicker, Senior Planner; Chris Leeseberg, Planner; T eny Maurer, City Engineer; Debbie Huebner, Recording Secretary 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Planning Conunission was called to order at 6:30 p.m. by Chair Ropp. 2. Consider 7/27/04 Planning Conunission Agenda MOVED BY COMMISSIONER PEDERSON AND SECONDED BY COMMISSIONER LEMKE TO APPROVE THE AUGUST 27,2004 PLANNING COMMISSION AGENDA. MOTION CARRIED 6-0. 3. Consider 6/22/04 Planning Conunission Minutes MOVED BY COMMISSIONER PEDERSON AND SECONDED BY COMMISSIONER LEMKE TO APPROVE THE JUNE 22, 2004, MINUTES. MOTION CARRIED 5-0-1. Conunissioner Anderson abstained. 4. Planning Conunission Representative to Attend City Council Meeting Conunissioner Lemke will attend the August 16,2004 City Council meeting. 5.1. Request by TLM Land Holdings. LLC for Preliminary Plat (Belmont Estates). Public Hearing - Case No. P 04-17 Chris Leeseberg stated that the applicant is requesting preliminary plat approval to subdivide a 14-acre parcel into 29 single-family lots, located south of County Road 12 at the Nixon Street alignment. He noted that the following issues need to be addressed: - Extending Nixon Circle to the south plat boundary - Drainage issues and calculation errors - Storm water ponds do not meet city requirements - Limited buildable area on Lot 8, Block 2 - Garage elevations lower than the street level Mr. Leeseberg reviewed issues relating to park dedication, access, and circulation. He noted that grading and drainage issues are addressed in the City Engineer's memo dated July 15, . . . Planning Commission July 27, 2004 Page 2 2004. Staff recommends approval of the request with the 9 conditions listed in the staff report. Chair Ropp opened the public hearing. Mark Schneider of TLM Land Holdings, applicant, stated that Peter Raatikka of Hakanson Anderson and Associates has received City Engineer T eny Maurer's comments and will be addressing all of the items of concern. There being no further public comment, Chair Ropp closed the public hearing. Chair Ropp asked if there were existing structures on the site. Mr. Leeseberg stated that there are homes across from Lot 2, Block 1 that are not part of the development and that there are structures on site that will be removed. Commissioner Anderson stated that there are significant issues that need to be addressed, but that he would be comfortable recommending approval if a condition was included that all of the City Engineer's issues are addressed. Commissioner Pederson asked for clarification on the variance for Lot 2, Block 1. City Engineer T eny Maurer stated that the lot is 100 feet deep and that the City ordinance requires a 130-foot lot depth. Commissioner Offerman stated that he would support approval of the request if the extension of Nixon Street was included. Mr. Maurer requested that the Commission make the extension a condition of approval (Condition No. 10) to clearly state that the Planning Commission felt the extension was appropriate. Chair Ropp stated that he concurred with the added condition, and that he had no other issues with the request. MOTION BY COMMISSIONER STEVENS AND SECONDED BY COMMISSIONER ANDERSON TO RECOMMEND APPROVAL OF THE REQUEST BY TLM LAND HOLDINGS, LLC FOR PRELIMINARY PLAT APPROVAL OF BELMONT ESTATES, CASE NO. P 04-17, WITH THE FOLLOWING CONDITIONS: 1. ALL COMMENTS OF THE CITY ENGINEER SHALL BE ADDRESSED. 2. ALL COMMENTS OF SHERBURNE COUNTY SHALL BE ADDRESSED. 3. A SEALCOAT FEE SHALL BE PAID PRIOR TO RELEASING THE PLAT FOR RECORDING. 4. A LETTER OF CREDIT IN THE AMOUNT OF 100% OF THE COST OF THE IMPROVEMENTS SHALL BE SUBMITTED PRIOR TO RELEASING THE PLAT FOR RECORDING. 5. THE APPLICANT SHALL EXECUTE A DEVELOPER'S AGREEMENT OUTLINING THE TERMS AND CONDITIONS OF APPROVAL. 6. PARK DEDICATION SHALL BE IN CASH FOR 29 LOTS. . . . Planning Commission July 27, 2004 Page 3 7. THE PLAT SHALL COMPLY WITH THE R1-C SETBACK REQUIREMENTS. 8. A LOT DEPTH VARIANCE SHALL BE GRANTED FOR LOT 2, BLOCK 1. 9. THE LANDSCAPE PLAN SHALL BE REVISED TO MEET THE ORDINANCE REQUIREMENTS. 10. NIXON CIRCLE RIGHT -OF-WAY SHALL BE EXTENDED TO THE SOUTH PLAT BOUNDARY FOR FUTURE CONNECTION WITH OLSON CIRCLE. MOTION CARRIED 6-0. 5.2. Request by PlanScape Partners for Conditional Use Permit for Auto body repair shop. Public Hearing - Case No. CU 04-19 Planner Chris Leeseberg explained that the City Council approved an amendment to the City's land use regulations to allow motor vehicle repair shops as conditional uses in the Business Park zoning district. PlanScape Partner, on behalf of ABRA Auto Body, is requesting approval to construct a one-story 17,950 square foot building in The Pines Town Office Park 3rd Addition for a automotive repair shop. Mr. Leeseberg reviewed issues related to parking and circulation, landscaping, and exterior finishes. He noted that grading and drainage issues are addressed in the City Engineer's memo dated July 14, 2004. Staff recommends approval of the request with the two conditions listed in the staff report. Chair Ropp opened the public hearing. Ron Fiscus of PlanS cape Partners, applicant, noted that the slopes referred to in City Engineer T eny Maurer's memo are actually 4: 1, not 2: 1 and therefore, meet the City's standards. He stated that they would make all the changes as recommended by Mr. Maurer. There being no further public comment, Chair Ropp closed the public hearing. MOTION BY COMMISSIONER PEDERSON AND SECONDED BY COMMISSIONER ANDERSON TO RECOMMEND APPROVAL OF THE REQUEST BY PLANSCAPE PARTNERS FORA CONDITIONAL USE PERMIT FORAN AUTOBODYREPAIR SHOP, CASE NO. CU 04-19, WITH THE FOLLOWING CONDITIONS: 1. ALL COMMENTS OF THE CITY ENGINEER SHALL BE ADDRESSED. 2. IF THERE IS TO BE AN EXPANSION OF THE EITHER THE BUILDING OR THE PARKING LOT, THE APPLICANT SHALL APPLY FOR AN AMENDMENT TO THE CONDITIONAL USE PERMIT. MOTION CARRIED 6-0. 6. Other Business 6.1. Update on 6/21/04 City Council Meeting . . . Planning Commission July 27, 2004 Page 4 Commissioner Stevens provided an update on the June 21, 2004 City Council meetmg. 8. Adiournment There being no further business, MOVED BY COMMISSIONER PEDERSON AND SECONDED BY COMMISSIONER ANDERSON TO ADJOURN THE MEETING. MOTION CARRIED 6-0. The meeting of the Elk River Planning Commission adjourned at 6:52 p.m. Respectfully submitted, ,{)~ ~ Debbie Huebner Recording Secretary