8.3 PRSR 03-13-2019
Request for Action
To
Parks and Recreation Commission
Item Number
8.3
Agenda Section
Discussion
Meeting Date
March 13, 2019
Prepared by
Michael Hecker, Parks and Recreation Director
Item Description
Woodland Trails Regional Park Nature Playground
Reviewed by
Cal Portner, City Administrator
Reviewed by
Action Requested
Presentation and Discussion
Background/Discussion
The new playground location and concept design were presented to City Council March 4.
Overall, the City Council felt the playground was an interesting concept and approved the Woodland
Trails Regional Park (WTRP) Master Plan amendment including the nature playground, nature center and
picnic shelter.
Council Members suggested including alternates in the bidding process and find ways to not spend the
additional costs for changes to the new location, either through a favorable bidding market, donations, or
volunteers.
The WTRP Master Plan will be amended to reflect the recent changes approvd by City Council.
Financial Impact
N/A.
Attachments
City Council March 4 Meeting Attachments
o Staff Report requesting City Council Action to Change WTRP Master Plan
o Master Plan Location and Proposed Location
o Nature Play Original Master Plan Site Location
o Nature Play Latest Concept New Site Location
Request for Action
To Item Number
Mayor and City Council 8.1
Agenda Section Meeting Date Prepared by
General Business March 4, 2019 Michael Hecker, Parks and Recreation Director
Item Description Reviewed by
Woodland Trails Regional Park Master Plan Change Cal Portner, City Administrator
Reviewed by
Action Requested
Discuss the proposed location change of the nature -based playground area, nature center and picnic
shelter in the Woodland Trails Regional Park Master Plan.
Approve, by motion, change to the Woodland Trails Regional Park Master Plan.
Background/Discussion
Since November of 2018, the Woodland Trails Regional Park (WTRP) Grant Committee has met several
times with WSB consultants planning the nature -based play area, nature center and picnic shelter.
Members of the committee strongly feel the location of the nature playground; future nature center and
picnic shelter should be moved to a different location than indicated in the master plan. The committee
met on January 22 and made a motion to change the preferred locations of the playground, nature center
and shelter.
The WTRP Master Plan was adopted by City Council and the Greater Minnesota Regional Parks and
Trails Commission (GMRPTC) in July of 2016. Both the DNR Grant Coordinator and the GMRPTC
Coordinator have reviewed the master plan and commented it may be amended without impacting grant
funding. They both noted any cost increases due to the location change is entirely the responsibility of
the city.
The Parks and Recreation Commission met at a special meeting on January 23 to discuss and
unanimously recommend changes to the WTRP Master Plan with the condition any additional costs due
to change of location do not come out of either the Park Improvement Fund or Park Dedication Fund.
WSB Consultant Candace Amberg will present to City Council the latest playground design concepts at
the proposed location, including estimated costs. The major implication of the changed location is the
additional costs for grading and earthwork required with the higher elevations west side of the parking
lot, and additional work required by WSB. The original scope of the project in which WSB was chosen
for their design work is based on the WTRP Master Plan.
While the nature center facility as shown in the master plan is not part of this project, it is an anchor to
the overall project. The new location will need additional trails and trail improvements for an ADA
A IR
accessible route from the parking lot to the building. This building would be designed and constructed in
the future with grant funds available through the GRMPTC.
Because of the additional work making changes to location and design, we will not meet the original
timeline in project scope of an early April bidding period. The extended timeline will not affect the work
tasks and related consultant fees. We still hope for a competive bidding environment later this year.
Financial Impact
Relocation of the nature playground to the west side of the parking lot will require additional site grading
and earthwork estimated to cost between $12,000 to $15,000. The additional work required to make
changes to the design is between $2,000 to $4,000, depending on the number of changes and meetings
required. This is in addition to the total fee of $43,000 for WSB, which comes from the Park
Improvement Fund.
The nature center relocation to the west side will require an accessible trail from the parking lot and, if
the nature center is built higher than the existing trail elevation on the north side of the parking lot,
additional trails will be required to access the higher elevation estimated at $28,000. This location change
will also require moving the parking lot lights estimated at $10,000.
The preliminary estimated cost for a future nature center is $600,000. If the nature center were to include
more than one level as discussed by the committee, an interior elevator would be necessary, estimated at
an additional $90,000.
Attachments
WTRP Master Plan Site Location and Proposed Site Location
WTRP Playground Concept Plan Master Plan Location
WTRP Playground Concept Plan Master Plan Proposed Location
Park Improvement Fund Spreadsheet
N:APublic Bodies\Agenda Packets\03-04-2019\Final\x8.1 sr Woodland Trails Master Plan change.docx
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City of Elk River
Park Improvement Fund
updated 02/27/2019
Actual
2017 2018F 2019F 2020F 2021 F 2022F 2023F Notes
Revenues
Other Revenue
Interest Income 7,724 5,000 2,000 2,000 2,000 2,000 2,000
Youth Baseball Association - Dugouts 26,540 11,540 11,540 11,540
Youth Football - Oak Knoll Lights 15,000 12,000 7,416 7,416 7,416 7,416
Lacrosse - Oak Knoll Lights 12,000 7,416 7,416 7,416 7,416
Youth Basketball - Lions Park Courts 13,400
Grants 362,000
Misc. 175
Land Lease 12,000
Transfer In -Liquor Fund 228,016 197,174 195,000 195,000 195,000 195,000 195,000
Transfer In -Excess Fund Balance 119,382
Donations 9,526 1,245
Total Revenue 391,823 267,359 585,372 223,372 223,372 211,832 197,000
Expenditures
Athletic field improvements - dugouts 77,770 63,718
Athletic field improvements - scoreboards 79,687
Bailey Point - amenities 5,875
Barrington Playground Replacement 88,209
DAAC Fence Replacement Future Funds
DAAC Infield Reconstruction Future Funds
DAAC Irrigation 97,437
DAAC Scoreboards 25,990 Replace 4 scoreboards
Deerfield Basketball Court 25,000
Deerfield Playground Replacement 81,011 purchase and installation, playground is in need of replacement
Heritage Landing Trail (Country Crossing) 120,000
Hillside Park Improvements 54,974 49,572 Phase 1 and 2 mtn bike trail reconstruction
Houlton restoration (FMR match) 10,000 10,000 10,000 10,000 obligated funds to restoration grant
Lions Basketball Court 18,440 Replace 4 hoops, add 4 LED lights
Lions Park Bitumunous Trails Referendum??? ($203,280)
Lions Park Center Parking Lot Referendum ($200,000)
Lions Park Master Plan 15,000
Lions Park Playground 200,000
Oak Knoll Lights/Scoreboard 120,836 Add lights to Oak Knoll 4 and scoreboard
Oak Knoll Parking Lot 153,000
Orono Park Master Plan 8,490
Park Property Lines 3,275
Parks Master Plan Update 7,149 22,084
Picnic tables/benches 9,000
Rivers Edge - Plaza Improvements 24,246
Skate Park Design 11,625
Barrington (1/2), Country Crossing (Full), Lions (2 Full), Fresno (Full),
Sport Court Resurfacing 50,000 Deerfield (1/2)
Sport Court Resurfacing 9,000 Highlands Tennis and Basketball (1/2)
Trott Brook Basketball (1), West Oaks Basketball (1/2), Riverplace
Basketball (1), Ridgewood Basketball (1/2), Kliever Point (1/2), Kliever
Sport Court Resurfacing 40,000 Lake (1/2),
Tennis Court Replacement - Trott Brook 150,000
City of Elk River
Park Improvement Fund
updated 02/27/2019
Actual
2017 2018F 2019F 2020F 2021 F 2022F 2023F Notes
Tennis Court Resurface - Trott Brook 12,600
Trail Repairs & Connections 134,054 17,390
Woodland Trails Signs 10,000
Woodland Trails Survey 27,365
Woodland Trails Design Services 43,000
Woodland Trails Grant Match ($125,000 Total), Wayfinding/Sign/Kiosk
50,000), GF Buckthorn Removal 2019-2020 ($50,000), Other
Woodland Trails Grant Match 25,000 25,000)
Woodland Trail Grant Projects 362,000
Woodland Trails Storage Garage Replacement 100,000
Misc. park maintenance 395
Total Expenditures 527,349 506,478 542,365 210,000 282,000 175,000 140,000
Revenues less Expenditures 135,526) 239,119) 43,007 13,372 58,628) 36,832 57,000
Cash Balance - Beginning 430,802 295,276 56,157 99,164 112,536 53,908 90,740
Cash Balance - Ending 295,276 56,157 M 99,164 112,536 53,908 90,740 1471740