4.3. SR 04-01-2019 EOty1� ,.,�� Request for Action
River
To Item Number
Mayor and Council 4.3
Agenda Section Meeting Date Prepared by
Consent Aril 1, 2019 Aaron Surratt,Deputy Fire Chief
Item Description Reviewed by
Purchase Replacement Water Tender Mark Dickinson, Fire Chief
Reviewed by
Cal Portner City Administrator
Action Requested
Approve,by motion, to purchase a replacement 3,000 gallon water tender from the Midwest Fire
Company located in Luverne,MN for a price of$287,007. This is made possible through the Houston-
Galveston Area Council Cooperative (HGAC).
Background/Discussion
Tender 1 is the fire department's main tender carrying 3,000 gallons of water for areas without a water
supply. The current Tender 1 is over 40 years old and has been put on 2-20 year old chassis which has
been approved for replacement in the 2019 Fleet Budget.
Request for purchase were solicited to the following: Heiman Fire, Custom Fire,Maqueen Equipment
Group, and Midwest Fire. Heiman, Custom, and Maqueen chose not to submit any quotes due to not
being able to compete with Midwest Fire. Midwest Fire is the only company that uses PolyBilt products,
which provides a tank and body lifetime warranty.
Financial Impact
The Fleet Replacement Fund currently has $285,000 budgeted for this purchase in 2019,which was based
on 2018 pricing. Numerous attempts were made to bring costs down without success as the truck is bare
minimum needs of the department. However, the quote by Midwest Fire is 2019 pricing for a 2020
product and the difference is anticipated to be made up of proceeds from the sale of the 1999 Tender.
Cost breakdown:
■ International Truck Chassis - $91,850
■ Midwest Build - $195,157
Attachments
■ Midwest Quote for Tender 1
■ HGAC Contract for Signature
The Elk River Vision
A PehoMing community Pitb revolutionary and spirited resourcefulness, exceptional service, and POWERED By
community engagement that encourages and inspires prosperity INAMIRE1
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901 Commerce Road • P.O. Box 524 www.MidwestFire.com Luverne,MN 56156 • 1.800.344.2059
PURCHASE CONTRACT
March 27, 2019
Elk River Fire Dept.
13065 Orono Parkway
Elk River, MN 55330
Dear Customer:
We hereby propose and agree to furnish, after your acceptance of this proposa and the proper execution
by: ("Customer") and an officer of Midwest Fire Equipment&
Repair Co. ("Midwest Fire") the following apparatus and equipment:
One (1) All Poly 3000 Gallon Tanker Pumper and 2020 International HV 607 Chassis
All of which are to be built in accordance with the specifications, clarifications and exceptions attached,
and which are made part of this agreement and contract, to be completed same in: 120-160 business days
after receipt of truck chassis by Midwest Fire, subject to all causes beyond our control.
Apparatus
Apparatus Proposal Price $ 195,157
Chassis Proposal Price $ 91,850
Apparatus & Chassis Proposal Price $ 287,007
Total Proposal Price: $ 287,007.00
FI HT FIRE W'<<H FIRE- M�ID�'L' QS
T FIRE
Customer shall be responsible for taking possession of the apparatus and/or equipment at the Midwest
Fire location in Luverne, Minnesota, unless otherwise agreed to in a writing signed by Midwest Fire and
Customer.
Terms:
A deposit in the amount o£ $9,180.00 (10% of the value of the Chassis) shall be p ithin 10 bus' ess
days upon acceptance of this Proposal by the Customer.
The balance of the value of the chassis: $82,670.00 shall be paid within, Miness days o st Fire
receiving formal notification that chassis is complete from the OEM.
(Estimated chassis lead time is late Dec 2019 to early Jan 2020)
Customer shall be responsible for paying the net cash balance upon acceptance of apparatus.
The amounts in this proposal shall remain firm for a period of 30 days from date of same. Proceeding
contract deadline date, all pricing and terms are subject to change upon review.
Change Orders:
Any change to the apparatus and/or equipment after the contract is signed will require a change order.
After the freeze date has been communicated by Midwest Fire to the Customer, any change will be
subject to a minimum change order fee of$150 (processing, engineering changes, documentation), plus
the change order cost. Any returned parts may be subject to a restocking fee, and depending on the lead
time of items included on the change order, the completion date of the apparatus may change.
Binding Effect: This contract shall be binding upon and inure to the benefit of the parties hereto and
their respective successors, assigns, heirs, and beneficiaries.
Governing Law: This contract shall be governed by the laws of the State of Minnesota.
Jurisdiction and Venue: Any claims, causes of action, disputes, legal proceedings, or litigation arising
between the parties arising under or in connection with this contract or the formation thereof shall be
brought solely in Rock County, Minnesota. Customer, by entering into this contract, hereby submits and
consents to jurisdiction in the State of Minnesota.
Exclusion of Warranties: EXCEPT AS OTHERWISE PROVIDED TO CUSTOMER IN WRITING,
THERE ARE NO OTHER WARRANTIES WHICH EXTEND BEYOND THE DESCRIPTION ON
THE FACE OF THIS CONTRACT, AND CUSTOMER ACCEPTS APPARATUS AND/OR
EQUIPMENT"AS IS."
FI
HIIIT FIRE W401 AFIRE - MIDI" EST F�I�I
Respectfully submitted,
Sarah J. Atchison
President & CEO
Midwest Fire Equipment &Repair Company
We, the Customer, agree to accept the above proposal and here-' ;; vi r into the .3 }c ase
contract with signature below:
Customer/Business Name(please print)
Business Address
Printed Name
Signature Date
Title
FI HT FIRE �'�' AFIRE - MIDI" EST F�I11RE
< IG < IR I ��F < I EI
NOTICE
044C %
FINAL SPECIFICATIONS: Attached you will find the final &comprehensive specifications for your truck. Read
them carefully. This document serves as formal notice that the attached specifications provide the entire scope of
work&design for the truck that Midwest Fire Equipment& Repair Company(Midwest Fire) is manufacturing for
you. Any&all equipment,features, accessories, mounts,graphics, etc. to be included with your truck is/are
detailed in this final specification document.
CHANGE ORDERS: The attached specifications are final&comprehensive.The project design for this truck is officially
frozen(Design Freeze)as of this date. Any future changes must be mutually agreed upon through an official written
Midwest Fire Change Order,executed(signed)by both Midwest Fire&the purchaser. Further,the purchaser
understands that any future design changes may impact both project cost and timeline. Purchaser will hold Midwest Fire
harmless from any potential liability incurred as a result of project delays resulting from any Change Orders.
IF THE EQUIPMENT/ITEM/FEATURE IS NOT DETAILED IN
THE SPECIFICATIONS FOR YO UR TR UCK AND YO U DO NOT
HA VE A CHANGE ORDER, SIGNED BY BOTH YO U&
MIDWEST FIRE, DETAILING THE CHANGE/ADD OF THE
EQ UIPMENT/ITEM/FEA T URE FOR YO UR TR UCK, IT WILL
NOT BE INCL UDED ON YO UR TR UCK.
FINAL PAYMENT,TRANSFER OF OWNERSHIP&TRAINING: The Purchase Contract states clearly that:
1) at the conclusion of your project&prior to taking possession, you will pay the balance remaining on the
purchase price of your truck, in full.
2) you will take physical possession of the truck&receive any&all training on the operation of your truck
at the Midwest Fire facility in Luverne, Minnesota.
q%
I hereby acknowledge that I have received &fully understand the above information.
I N%1000"
Purchaser Date
FIGHTFIREW401 FIRE MIDI" EST �F�I�I
This document contains a quote that is subject to change and is not a legally binding document.
507-283-9142Fax
507-690-2981Phone
brett@midwestfire.comEmail
Brett JensenPrepared By
13065 Orono Pkwy
Elk River, MN 55330
USA
Mailing Address
asurratt@elkrivermn.govEmail
(763) 635-1105 Station-AdminPhone
Aaron SurrattContact Name
Elk River Fire DeptAccount Name
901 Commerce Road
P.O. Box 524
Luverne, MN 56156-0524
US
Company Address
All Poly 3000 Gallon Tanker Pumper and 2020
International Chassis, 16-40K, 350HP
Description
4/8/2019Expiration Date
3/8/2019Created Date
00001064Quote Number
Apparatus
Product Quote Description Quantity
A) 1.01.05 All-Poly Series 3000 Gallon, "T" Style 1.00
A) 1.03 Front Fill Tower/Overflow Tank Option 1.00
B) 2.01.07 Hydrant Fill, Rear, Curb Side 5" Storz 1.00
B) 2.02.04.01 SL "Plus" Series Tank Level Gauge, Street Side Pump Panel - Master 1.00
B) 2.02.04.03 SL "Plus" Series Tank Level Gauge, Installed at the Rear Street Side 1.00
B) 2.04.02 Storz Spanner Wrenches, (4) Four, Curb Side Rear Panel 1.00
C) 3.00.01.03 Rear Dump, Center, SST, w/ 12" Flip Chute, Top Handle 1.00
C) 3.02.02 Rear Dump, Street Side, SST, Elec, w/18"Tele Chute 1.00
C) 3.02.03 Rear Dump, Curb Side, SST, Elec, w/18" Tele Chute 1.00
C) 3.03.02 Second Switch and Indicator Light (2 Dump Valve)1.00
D) 4.02.08 ZICO Tank Carrier, 3000 Gallons, Curb Side 1.00
D) 4.05.02 ZICO Tank Carrier Enclosed in Smooth Aluminum Painted to Match 1.00
D) 4.06.08 Portable Tank, 3000 Gallon, Alum Frame, Red, 159" x 29"1.00
E) 5.02.01 Tow Eye, Ahead and Below Rear Step, Curb Side 1.00
F) 6.00.01 Street Side, Front Low Compartment 1.00
F) 6.01.01 Curb Side, Front Low Compartment 1.00
F) 6.02.02 Painted Roll Up Doors 2.00
F) 6.02.09.01 Hose Roll Bracket Shelf, Street Side, Front 1.00
F) 6.940 34" Roll-Up Door 2.00
H) 8.00.01.03 Tank Grab Rails, (1) Vertical, Rear, Curb Side 1.00
H) 8.00.04 Tank Grab Rail, (1) One, Front, Street Side 1.00
H) 8.00.05 Tank Grab Rail, (1) One, Front, Curb Side 1.00
I) 9.02.01.01 Quad Cluster Tail Light Package, Whelen SurfaceMax C6 Series 1.00
This document contains a quote that is subject to change and is not a legally binding document.
I) 9.02.03 Side Mount Turn Signals 1.00
I) 9.04.01.02 Camera, Rear View, RearViewSafety, w/out GPS 1.00
I) 9.06.06.09 12V Power Strip, Inside Center Console 1.00
J) 10.00.02 Center Console for International Chassis 1.00
J) 10.01.03.01 Light Bar, Super-LED, Whelen Model F4W2 Freedom Series Light Bar 1.00
J) 10.02.01.02 Whelen 295SLSA1 Siren w/ Speaker Mounted flush mounted, Street Side 1.00
J) 10.02.03.01 Mechanical Q-Siren (Q2B), Mounted on Extended Front Bumper 1.00
J) 10.02.03.05 Additional Q2B Switch, Mounted to Center Console 1.00
J) 10.04.03.01 Lower Level Lights, LED, Whelen C6 Series 1.00
J) 10.05.02 Intersection Lights, SurfaceMax C6, Red, (6) Six Total, (3) Three Each Side 1.00
J) 10.06.08.02 Side/Rear Scene/Flasher, Red, M9V2R, (2) Each Side Tank, (2) Rear of Apparatus, (6) Six Total 1.00
J) 10.09.01 Ground Lights, LED, (4) Four 1.00
J) 10.10.02.01 Whelen Traffic Advisor TAL65, Mounted to Rear of the Tank 1.00
K) 11.00.01.04 Paint, Color Matched Red, 3000 Gallon 1.00
K) 11.03.01 Vinyl Lettering, Chassis Doors 1.00
K) 11.03.02 Vinyl Lettering, Rear of Tank 1.00
K) 11.03.03 Vinyl Lettering, Customer Unit Number on the Street and Curb Side Chassis Fenders 1.00
K) 11.05.03 White Reflective Striping Inside of Chassis Doors 1.00
K) 11.06.04 Rear Chevron, Diamond Grade 100%1.00
M) 13.03.25.01 PTO Auto Governor Option, Fire Research “Pump Boss 400 Series Auto Governor”1.00
M) 13.05.01 Primer Pump Option, Rotary Vane 1.00
M) 13.06.01.01 Suction Intakes, 2 1/2" Gated, Street Side, (1) One 1.00
M) 13.06.02.02 Non-Gated Master Intakes, 5", (2) Two 1.00
M) 13.07.01.01 Side Control Pump Panel Discharges, 2 1/2", Street Side, (1) One 1.00
M) 13.07.01.03 Side Control Pump Panel Discharges, 2 1/2", Curb Side, (1) One 1.00
M) 13.09.01 Tank Fill Valve 2"1.00
M) 13.09.03 Tank to Pump 3"1.00
N) 14.08.01 Hose Cross Lay Above Side Control Pump 1.00
N) 14.09.01 Pre-connected Cross Lays, One (1) 1 1/2" NST Male, 2" Valve 1.00
N) 14.09.03 Pre-connected Cross Lays, One (1) 2 1/2" NST Male, 2 1/2" Valve 1.00
N) 14.10.01.01 Cross Lay Divider, (1) One Adjustable Divider, 3/16" Aluminum 1.00
N) 14.10.04.01 Cross Lay Vinyl Cover, Mesh Ends, Black 1.00
N) 14.11.00 Hose Bed, Approx. 10" Tall 1.00
P) 16.00.09 Electric Hose Reel With Rubber Hose, 100' of 1", Behind Rear Panel 1.00
Q) 17.01.03 Hub and Lugnut Covers, Tandem Rear Axle Chassis 1.00
Q) 17.02.04 Chassis Step Overlays, International (Std. Cab)1.00
Q) 17.04.04 115V "Auto Charge 1000" Battery Charger System, Auto Eject Plug, Beneath Street Side Chassis Door 1.00
Q) 17.05.02 Super Auto Eject Air Connection, Beneath Street Side Chassis Door 1.00
This document contains a quote that is subject to change and is not a legally binding document.
$287,007.00Total Price
Q) 17.08.00 Air Horns installed on Each Side of the Hood, (2) Two 1.00
Q) 17.08.04 One Foot Switch Located on the Passenger Side Floor 1.00
Q) 17.09.01 Extended Front Bumper 1.00
Q) 17.10.01.02 Tire Pressure Indicators (Tandem Axle Chassis)1.00
Q) 17.11.01.02 Chassis Exhaust, Standard Modifications, International 1.00
R) 18.08.01 Wheel Chocks & Holders, Spare Compartment 1.00
S) 19.04 2020 International Chassis, 16-40K, 350HP 1.00
Special HGAC 1.00
Z) NOR (1)NOR 872, Poly Enclosed Drop Tank Carrier 1.00
Z) NOR (1)NOR 1519, Special Striping 1.00
Z) NOR (10)18.05.01.01, 1" TFT Nozzle 1.00
Z) NOR (2)NOR 801, 18" Rear Step 1.00
Z) NOR (3)NOR 729, Full Height Hose Bed Ladder, Street Side 1.00
Z) NOR (4)NOR, All Warning Lights Red/Blue 1.00
Z) NOR (5)NOR 1459, Additional Curb Side Speaker 1.00
Z) NOR (6)NOR 871, Enclosed Hose Bed 1.00
Z) NOR (7)NOR 1460, Waterous 500, Notched 30" Pump House 1.00
Z) NOR (8)NOR 873, Enclosed Ladder Compartment, Street Side 1.00
Z) NOR (9)NOR 876, Hose Reel Nozzle Holder 1.00