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11-27-2018 LIB MIN Oty of Elk Meeting of the Elk River Public Library Board River Held at Elk River Public Library Tuesday, November 27, 2018 Members Present: Chair Mick Stoffers, Commissioners Mary Eberley,Rita Dreissig, and Mary Keifenheim Members Absent: Willie Jackson Council Liaison: Council Member Nate Ovall Staff Present: Brandi Canter,Patron Services Supervisor—GRRL Robbie Schake,Library Services Coordinator- GRRL Dawn Larson,Recording Secretary,City of Elk River I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Public Library Board was called to order at 5:30 pm by Chair Stoffers. 2. Consider September 25, 2018, Agenda • Moved by Commissioner Dreissig and seconded by Commissioner Keifenheim to approve the September 25,2018, agenda as submitted. Motion carried 4-0. 3. Consent Agenda 3.1 Secretary's Report • September 25, 2018 Meeting Minutes 3.2 Treasurer's Report • September and October 2018 Revenue and Expense Reports Moved by Commissioner Keifenheim and seconded by Commissioner Dreissig to approve the Consent Agenda. Motion carried 4-0. 4. Open Forum Carole Boelter sat in on the meeting to observe. She will be sworn in as a new Library board member replacing Commissioner Jackson after December 31 but prior to the January 2019 meeting. • Elk River Public Library Board Page 2 November 27,2018 • 5. General Business 5.1 New Business 5.1. Discussion and approval of meeting dates for 2019 • January 22nd,March 26th,May 28th,July 23rd, September 24th,November 26d'. Moved by Commissioner Keifenheim and seconded by Commissioner Eberley to accept the meeting dates as they stand. Motion carried 4-0. 5.2 Old Business • No discussion 5.3 Library Grounds Report • The board reviewed Mr. Sevcik's report. The board would like clarification from Mr. Sevcik regarding who is responsible for weeding the butterfly garden,if we have an agreement with them, and what the weeding schedule is. The board would also like to know if it is Mr. Sevcik,Mrs. Schake or the board that is responsible for reaching out to the organization for updates on the weeding and care of the garden. • The board also discussed requesting that city staff attend the board • meetings more often so questions about the buildings and grounds could be addressed directly instead of written reports. For example,Chair Stoffers brought up the spruce trees that were in the report, she believes herself and Mr. Sevcik were talking about two different sets of trees. Councilman Ovall stated that he could reach out to Cal Portner, the City Administrator to see if he could attend the January Library Board meeting. The board would also like Tim Sevcik and Gary Lore or a staff person on their behalf to attend the January meeting. 5.4 Building Maintenance Report • Mrs. Schake gave updates on the building maintenance report on Gary Lore's behalf. He was planning on attending the meeting but was unable to. Mr. Lore expressed to Ms. Schake that he would attend the building walk through when the board does it if he is given advance notice. • The roof has been checked and there are no issues. Mr. Lore will assign staff to look at the windows and see if they need to be re-sealed. 5.5 Library Zones Report • The library board had questions about some of the updates that Mr. Sevcik had reported but would like clarification from him in person. 5.6 City Council Report • Councilmember Ovall stated that the City was moving forward with the • approved budget. 111111111111 11 NATURE Elk River Public Library Board Page 3 November 27,2018 III5.7 Patron Services Supervisors Report • Ms. Canter presented her staff report. • Ms. Canter asked the board for feedback regarding their needs from Ms. Canter and Ms. Schake and if the board could give that feedback at the January meeting. • The board asked to be included in mailings for the library.The members of the board went around the table and stated individually that they gave approval for Ms. Canter to add them to the mailing list. • The board discussed the need to re-focus and be intentional as a whole with their mission and intention. Councilman Ovall said that maybe a re- focusing of energy and priorities would help with vision and mission up front and a plan and structure to follow. It was also agreed that more dialogue would need to be had if the board needs or wants to be more involved in the programming options of the library and not just the building and grounds. 5.8 Library Services Coordinator Report • Ms. Schake presented her staff report. • The board asked Ms. Schake about the 1,000 books before Kindergarten program and details about graduation numbers. The program is funded by Friends of the Library. • Ms. Schake noted that Harry Potter is still a big draw with Teen Trivia. ID S . The board also discussed fan fiction clubs and how popular they have become with teenagers. Fan Fiction clubs include versions of existing stories that have parts re-written by fans and shared with each other. • Ms. Schake reported that the library is hiring for two more library aides. 5.9 GRRL Trustee Report • Chair Eberley reported that she is trying to get more money for the annual appeal. The total is up over$20,000 and the goal is $60,000. This year the mailing list for donation requests only goes out to past donors. • Chair Eberley asked Ms. Schake to see a Brain Fitness Kit at the January meeting. Ms. Schake said that she will reserve one for the January meeting. The board also discussed that they would like to see a Codapillar at a future meeting as well. 6. Adjournment Moved by Commissioner Keifenheim and seconded by Commissioner Eberley to adjourn the meeting. Motion carried 4-0. The meeting adjourned at 6:45pm. Minutes submitted by Dawn Larson. Ill ► OIEIEI 11 NATURE Elk River Public Library Board Page 4 November 27,2018 • Tina Allard, City Clerk Mi Stoffers, Ch III III Pell Ell E0 01 NATURE