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04-01-2019 HRA MINElk - River Members Present: Members Absent: Regular Meeting of the Elk River Housing and Redevelopment Authority Held at the Elk River City Hall Monday, April I, 2019 Chair Larry Toth, Commissioners Denny Chuba, Michelle Eder, and Louise Kuester Commissioner Nate Ovall Staff Present: Economic Development Director Amanda Othoudt, Economic Development Specialist Colleen Eddy, and Sr. Administrative Assistant/Recording Secretary Jennifer Green I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Housing and Redevelopment Authority was called to order at 5:31 p.m. by Chair Toth. 2. Pledge of Allegiance The Pledge of Allegiance was recited. 3. Consider April I, 2019 Agenda Motion by Commissioner Chuba and seconded by Commissioner Eder to approve the April 1, 2019, HRA agenda. Motion carried 4-0. 4. Consent Agenda Moved by Commissioner Chuba and seconded by Commissioner Kuester to approve the April 1, 2019, consent agenda as follows: 4.1 March 4, 2019, Regular Meeting Minutes. 4.2 Check Register. 4.3 Balance Sheet. 4.4 Revenue/Expenditure Report. Motion carried 4-0. Housing and Redevelopment Minutes Page 2 April 1, 2019 S. Open Forum No one appeared for Open Forum. 6. Public Hearings There were no public hearings. 7.1 Amended Mortgage and Repayment Agreement for Kyle and Jennifer Torfin Ms. Othoudt presented the staff report. Motion by Commissioner Kuester and seconded by Commissioner Eder to approve Resolution 19-01 approving the Amended Mortgage and Repayment Agreement for Kyle and Jennifer Torfin as outlined in the staff report with the condition that all mortgages documents are executed by staff or counsel and all mortgage documents are recorded. Motion carried 4-0. 7.2 HRA Housing Rehabilitation Loan Program Update Ms. Othoudt presented the staff report. Commissioner Eder asked if the past loan provider allowed for online payments and have any of the homeowners taken advantage of this new ability to make online payments. Ms. Othoudt stated in the past, online payments were not an option to homeowners. She noted some have already signed up for this new online access and set up ACH payments. Chair Toth asked about the two delinquent accounts. Ms. Othoudt stated they were working with both parties to bring their loans current. 7.3 Consider the Amended and Restated Redevelopment Plan for the City of Elk River Ms. Othoudt presented the staff report. Chair Toth asked questions regarding the map. Ms. Othoudt stated the black outline on the map shows the Urban Services District, noting a few properties within this district do not have city sewer and water services. Housing and Redevelopment Minutes April 1, 2019 Page 3 Motion by Commissioner Eder and seconded by Commissioner Kuester to approve the Amended and Restated Redevelopment Plan for the City of Elk River as outlined in the staff report. Motion carried 4-0. 7.4 Downtown Permanent Fixtures Update Ms. Othoudt presented the staff report. Chair Toth asked if the plan was that city staff would be in charge of watering the planters. Ms. Othoudt stated the plan that was discussed in the downtown group was that city staff would be in charge of the watering and maintenance responsibility; however, the plan hasn't been finalized and details regarding financial and personnel resources for plant watering still need to be discussed. Chair Toth asked if the council has approved a budget and if not, could they add additional funds to cover staff time for watering and maintenance of the planters. Ms. Othoudt indicated they had not. She indicated this was more about if the HRA felt the request to purchase 24 basket hangers and 22 banner arms was in line with the Downtown Permanent Fixtures Policy. Commissioner Chuba asked about the light replacements. Ms. Othoudt stated they are testing out a specific light fixture near The Bank of Elk River. Commissioner Chuba asked about the banners and if they were permanent or rotating, and who would be providing them. Ms. Othoudt explained the banners are rotating and similar to the Highway 10 banners the city designs and hangs. She wasn't sure if outside groups would have access to designing banners for their own use and further discussion would have to be had to determine the banners and their usage. She explained they discussed the Downtown Association's contributions towards these items and their proposed 2020 purchase that would include flower baskets and flowers. Commissioner Eder stated she likes the idea of flowers in planters but before the HRA decides to approve the purchase of the basket hangers, they need to know who's paying for the flowers and who will maintain, water, and commit to the care and upkeep of them as well as a backup plan if fundraising isn't fulfilled. She stated there's nothing worse than empty or non -maintained flower baskets and feels the HRA needs more solid information before spending the $5000. Ms. Othoudt stated it's up to the HRA how to use these dollars if they require more information before making a purchasing decision. Housing and Redevelopment Minutes Page 4 April 1, 2019 ----------------------------- Commissioner Chuba concurred. It was the consensus of the HRA to request more information from the Downtown Group regarding the purchase and maintenance of the flowers. Ms. Othoudt will bring back information to the HRA at a future meeting. 8. Adjournment Chair Toth adjourned the meeting at 6:05 p.m. Minutes prepared by Jennifer Green. Tina Allard, City Clerk Y To hair TJ Housing & Redevelopment Authority