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7.1. EDSR 05-20-2019Elk River Request for Action To Item Number Economic Development Authori 7.1 Agenda Section Meeting Date Prepared by General Business May 20, 2019 Colleen Eddy, Economic Development Specialist Item Description Reviewed by Beautification Award Amanda Othoudt, ED Director Reviewed by Cal Portner, City Administrator Action Requested Approve, by motion, the recommendation from the Beautification Committee and recognize the recipient. Background/Discussion The Beautification Committee was established in March of 2017. One winner will be chosen each month from May through October. All winners will be recognized at the November City Council meeting. Business owners will receive public recognition and an award for making the City of Elk River beautiful! At their May 13, 2019, meeting, the Beautification Committee reviewed applications and recommends Die Concepts, Inc. for their efforts to clean, repair, improve and enhance the overall aesthetics of their property thereby maintaining the beauty of their neighborhood and surroundings. Fred and Sherri Trapp will accept the award. Financial Impact N/A Attachments ■ May 13, 2019, Beautification Committee Meeting Packet The Elk River Vision A n� elcoming community nvith revolutionary and spirited resourcefulness, exceptional P 0 w E R E o 0 r service, and community engagement that encourages and inspires prosperity /,V Cr.y of River Meeting of the EDA City Beautification Committee AGENDA I. CALL MEETING TO ORDER 2. CONSIDER AGENDA 3 CONSENT AGENDA Monday, May 13, 2019 10:00 am Elk River City Hall Upper Town Conference Room Meeting Protocol ■ No sidebar discussions ■ No interruptions ■ State your concern ■ Ensure you understand ■ Don't take things personally ■ Adhere to time limits ■ Come prepared ■ Ensure all are heard Considered to be routine and noncontroversiad ba the Cite- Council and will be approved by one motion. Thele will be no separate discussion of these items unless a Councilmember, staff member, or citizen so requests, in which case the item will be removed from the consent agenda and considered under the regilar agenda. 3.1 Minutes ■ November 13, 2018 3.2 Attendance Policv 4. GENERAL BUSINESS 4.1 Beautification Application Review 5. ANNOUCEMENTS 6. ADJOURNMENT This agenda is available in alternate formats upon a 72 hour advanced notice. Auxiliary aids and services are also available upon a 72 hour advanced notice. Please contact the City Clerk at 763. 635.1000 to make a request Examples of alternate formats may include: large print, Braille, audio tape, etc. Examples of auxiliary aids may include a sign language interpreter, assistive listening device, etc. P U w E R E 0 8 1 NATURE] City of Elk dom%--, Special Meeting of the EDA Beautification Committee River Held at the Elk River City Hall Tuesday, November 13, 2018 Members Present: Ann McCormick, DJ Bakken, Rhonda Magnussen, and Ryan Hardin (10:10) Members Absent: Tamara Ackerman Staff Present: Colleen Eddy, Economic Development Specialist 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the EDA Beautification Committee was called to order at 10:03 a.m. 2. Consider Agenda Motion by Bakken and seconded by Magnussen to approve the agenda. Motion carried 3-0. 3.0 Consent Agenda Motion by McCormick and seconded by Bakken to approve the consent agenda. Motion carried 3-0. 4.1 Review City Beautification Program and Policy Ms. Eddy presented the staff report. Members discussed the proposed policy. Motion by Magnussen and seconded by McCormick to approve the program policy as presented. Motion carried 4-0. 5.1 Announcements Members discussed the upcoming EDA meeting on Monday, November 19, 2018. Member Bakken stated he would be able to attend along with Magnussen. 6. Adjournment Member Hardin adjourned the meeting at 10:20 a.m. Minutes prepared by Colleen Eddy. Tina Allard, City Clerk Amanda Othoudt, Economic Development Director Request for Action To Item Number Economic Development uthori*ty City Beautification Committee 3.2 Agenda Section Meeting Date Prepared by Consent May 13, 2019 Colleen Eddy, Economic Development Specialist Item Description Reviewed by Attendance Policy Review Amanda Othoudt, ED Director Reviewed by Cal Portner, City Administrator Action Requested Review the City's Attendance Policy. Background/ Discussion At the August 6, 2018, City Council meeting, the Council approved changes to the Board & Commission Handbook, specifically regarding attendance of members. Member attendance is very important and much needed in order to have good feedback and decisions from a cross section of the community. Non-attendance can cause quorum issues and work delays. The Attendance Policy will be enacted in 2017 and reads as follows: A member shall be expected to maintain a suitable attendance record. Attendance is vital to board service and City Council expectations. Because attendance is important, the City Council has adopted the follonring attendance policy: Members shall be automatically removed for lack of attendance. Lack of attendance is defined as: Kegularly scheduled monthly commissions —missing three (3) regularyscheduled meetings during a calendaryear. All other commissions - missing two (2) regularly scheduled meetings during a calendar year. Participation for less than three fourths of a meeting shall be the same as a failure to attend a meeting. Members removed pursuant to this paragraph shall not continue to serve on the board and such removal shall create a vacancy. A member may appeal the termination by requesting a hearing before the City Council n ithin 70 days of notice of termination. A standard commission attendance form shall be used by all commissions for the staff liaison to record attendance. The Office of the City Clerk shall forward the attendance record to the City Council at the end of each June and December for the Council revienv. Commission members shall noti the staff liaison of planned absences 72 hours prior to the meeting missed. Financial Impact None Attachments ■ None The Elk River Vision A n elcoming community n�ith revolutionary and spirited resourcefulness, exceptional pV p x E R E o s r service, and community engagement that encourages and inspires prosperity I14A UR Request for Action To Item Number Economic Development uthori*ty City Beautification Committee 4.1 Agenda Section Meeting Date Prepared by General Business May 13, 2019 Colleen Eddy, Economic Development Specialist Item Description Reviewed by EDA City Beautification Award Application Review Amanda Othoudt, ED Director Reviewed by Cal Portner, City Administrator Action Requested Review the EDA City Beautification Award application and provide a recommendation to the EDA. Background/Discussion The City of Elk River Beautification Committee seeks to recognize commercial/industrial site improvements, commercial/industrial upgrades, landscapes, renovations, restorations, and new structures that are architecturally noteworthy. A major criterion is how the project visually enhances the surrounding neighborhood and community. How the business incorporates design, maintenance, color, organization and creativity within the existing community. Improvements to structures, outdoor spaces and the landscaping are important elements for consideration. One application was received this month: Die Concepts, Inc. ■ Fred and Sherri Trapp owners of Die Concepts, Inc., realized their vision in 2016 to renovate the building off of Line Avenue and Twin Lakes Road. This property had previously been occupied by an industrial user. The property was in very poor condition for a long period of time. Financial Impact None Attachments ■ City Beautification Award Application ■ Judging Rubric The Elk River Vision A n elcoming community n�ith revolutionary and spirited resourcefulness, exceptional pV p x E R E o s r service, and community engagement that encourages and inspires prosperity[k1A UR Beautification City Beautification Award Policy What is a City Beautification Award? The City Beautification Award recognizes business owners whose efforts to clean, repair, improve and enhance the overall aesthetics of their property thereby maintaining the beauty of their neighborhood and surroundings. It is presented to encourage community improvements, enhance our city's visual image and economic vitality. From May through October, one winner will be chosen each month. Business owners would receive public recognition and an award for making the city of Elk River beautiful! Businesses can be nominated for this award by others within the community or they may nominate themselves (self -nomination is encouraged!). Winning properties may be shown in promotional materials with owner's consent. What does the Beautification Committee look for? The City of Elk River Beautification Committee seeks to recognize commercial/industrial site improvements, commercial/industrial upgrades, landscapes, renovations, restorations, and new structures that are architecturally noteworthy. A major criterion is how the project visually enhances the surrounding neighborhood and community. How the business incorporates design, maintenance, color, organization and creativity within the existing community. Improvements to structures, outdoor spaces and the landscaping are important elements for consideration. Applications will be evaluated based on the overall visual appearance of the completed project. Application Requirements 1. Submit completed entry form plus two recent high-quality digital photos, including a "before" if available and "after" (if applicable) by the first Monday of each month beginning in May through October of each year. 2. Deliver via email by the end of the business day on the first Monday of the month: Subject: Attention City of Elk River Beautification Committee Attach the completed and signed form and pictures to the Economic Development Specialist: .edct �u.rtu-UverMN.00v 3. The Beautification Committee will meet and select a winner. 4. The winner will receive an engraved plaque to display at the following EDA meeting presented by the EDA President. All of the winners will be recognized by the Mayor and City Council at their November meeting. Eligibility ■ Properties must be located within the City of Elk River corporate limits. ■ Self -nominations are encouraged! ■ Projects must be visible from a public street. A photo release approval may be needed to authorize the use of photos in various social media and print forums. ■ For new construction, a certificate of occupancy must have been issued. ■ Public projects are not eligible. ■ Projects that have won in previous two years are not eligible. City Beautification Award Entry Form Nominee: L1 i (L Business Address: a UJ Pvy✓ NW 9�o Email: rJi.p In,Q Office Phone: - � '112- ' 0 t lA Cell 0 Judging Rubric This award recognizes commercial properties that contribute to the beautification of the city through landscaping and architecture. Businesses need to score a minimum of 10 points in order to qualijfar the award. Judging is limited to the property visible from the public right of way Scoring Rubric Criteria Exceeds the Does not meetNeutral Meets the the criteria criteria criteria The business visually enhances the surrounding neighborhood? The property is well maintained? The property incorporates a visually pleasing color scheme? The property incorporates creativity and desi ? The business made substantial improvements to their landsca in ? The business consistently maintained their property in an attractive and well -kept manner? Grand Total Fred and Sherri Trapp, owners of Die Concepts, Inc. realized their vision in 2016 to renovate the building off of Line Avenue and Twin Lakes Road. This property had previously been occupied by an industrial user. The property has been an eyesore for some time in the community. Updates to the building included residing, new windows, doors and lighting; updated electrical systems, restroom, ventilation, and fire protection. Fred gutted the interior of the building, opening up the shop, rebuilding new office space, added a more welcoming entry and reception area and expanded their conference room. Fred did an amazing job of resurfacing the interior floor, walls and painting the large metal beams bright blue. The outside plan included resurfacing of the parking lot, cleaned up the lot, added landscaping and connected to city water and sewer. It is equally gratifying to find someone like Fred Trapp that has a vision, to see past the blight, and visualize what it could be. Without people like Fred, redevelopment is not possible. People in the community have noticed, and compliment on the redevelopment of this property. It is no longer an eye sore, rather a beautiful addition to the community. LZI '-- 7 A T2, City Beautification Award Policy History Adopted br On date Item # EDA 12/19/2016 6.2 EDA 4/17/2017 6.4 EDA 5/15/17 6.5 EDA 10/16/2017 3.5 EDA 12/17/2018 6.2 r 1