4.4. SR 06-03-2019 EOty1� ,.,�� Request for Action
River
To Item Number
Mayor and City Council 4.4
Agenda Section Meeting Date Prepared by
ConsentJune 3, 2019 Lauren Wipper, Human Resources Manager
Item Description Reviewed by
Amend Resolution 18-72, 2019 Compensation Plan Cal Portner, City Administrator
Reviewed by
Action Requested
Adopt,by motion, an amendment to Resolution 18-72, 2019 Compensation Plan.
Background/Discussion
The 2019 Compensation Plan was approved in December of 2018.
Due to employment market pressure,we have often found it very difficult to hire candidates for certain
positions,particularly seasonal maintenance/programming and liquor store clerks. Regular full- and part-
time employees are approved by Council action so if starting wages vary from our practice the council is
aware and makes the final determination. Seasonal employees and liquor store clerks are hired
administratively and the annual pay range is approved by the council.
Rather than adjusting our pay ranges at this time,we request discretion on where within the pay range we
are able to hire candidates. The requested amendment adds language (item 3. Starting Pay on the
attached) to the Compensation Plan to allow staff discretion in pay when hiring.
Financial Impact
Non-regular and seasonal positions salaries are budgeted in total. While this amendment will not change
the total budget,it may reduce the number of employees or hours we have to use within that budget.
Hiring for regular positions usually follows a retirement or resignation. The candidate leaving the position
will likely have been at the top of the scale which is what would be reflected in the budget and the
Council makes the final hire by motion.
Attachments
■ Resolution 18-72
The Elk River Vision
A PehoMing community 2a itb revolutionary and spirited resourcefulness, exceptional POWERED By
service, and community engagement that encourages and inspires prosperity INAWRE1
City of k
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River
Resolution 18-72
A Resolution of the City of Elk River Adopting the 2019 Compensation Plan for
Non-Organized Employees
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota, as follows: The attached Compensation Plan was approved and adopted effective
December 23, 2018, and amended on January 7, 2019, and June 3, 2019.
Passed and adopted this 71h day of January,2019.
John J. Dietz,Mayor
ATTEST:
Tina Allard, City Clerk
NAtUREJ
CITY OF ELK RIVER
2019 COMPENSATION PLAN
FOR NON-ORGANIZED EMPLOYEES
PAY
Pay Ranges
1. All current pay ranges of the approved City Pay Plan shall increase three percent (3%)
effective the first pay period of January 2019 which begins on December 23, 2018.
2. Waste Water Treatment Operators shall qualify for regular annual step increases with
satisfactory performance. Operators may qualify for earlier step increases based on
obtaining a higher level license as follows:
License Step
- A
D B
C C
B D-E
With satisfactory performance and once a license has been obtained, the employee shall
immediately move to the lowest step for that license. Employees who receive a step
increase for obtaining a higher license are not eligible for an annual step increase until
after one year of receiving the license-based step. Annual steps will be given in
accordance with item #3 below.
Starting Pay
3. The city has discretion to negotiate a higher starting rate within the pay range as deemed
appropriate based on experience, education/training, or the market.
Step Increases
4. All non-union full-time and eligible part-time employees hired or promoted before
July 1, 2018, and receiving a satisfactory rating on their performance review will move up
one step in their pay range effective the first pay period of July 2019,which begins
June 23, 2019.
All non-union full-time and eligible part-time employees hired or promoted July 1, 2018,
or later and receiving a satisfactory rating on their performance review will move up one
step in their pay range on their anniversary date.
All orientation period employees will receive increases as stated in their employment
letter. If no special provision was outlined in the employment letter, the employee shall
receive the first step increase on the date noted above provided they have successfully
passed Orientation and are performing satisfactorily.
Part-Time Pav
5. Effective January 1, 2019, Paid On-Call Firefighters shall be paid in accordance with the
following schedule:
Position Hourly
Probationary Firefighter $ 9.86
Firefighter $14.30
Lieutenant $14.80
Captain $15.30
District Chief $15.80
Assistant Chief $16.30
Additional Educational Incentive Pay shall be paid as approved by the City Council on
October 27, 1997.
Officers who serve on-call as Duty Officer shall be paid $4.50 for each hour of on-call
duty.
6. Fire Academy Instructors shall be paid according to the following schedule:
Assistant Instructor $25.00 per hour
Lead Instructor $30.00 per hour
7. Part-time Cablecaster shall be paid $14.94 per hour effective December 23, 2018.
8. Part-Time Police Reserves are required to serve in both a volunteer and a paid capacity.
Effective January 1, 2019, Police Reserves shall be paid $15.94 per hour for the hours that
are to be paid as determined by the Police Chief.
9. Part-Time, Seasonal and Temporary Park and Recreation and Public Works employees
shall be paid in accordance with the following schedule:
Maximum
Annual Hourly
Position Hourly Increase
Recreation Program Assistant $9.86 - 11.00 $ .25
Recreation Program Lead $10.50- 15.00 $ .50
Recreation Program Supervisor $12.00- 17.00 $ .50
Warming House Attendant $9.86
Recreation Building Supervisor $12.00- 17.00 $ .50
Office Worker-Activity Center $12.00- 17.00 $ .50
Seasonal Park Laborer $12.00- 15.00 $ .75
Seasonal Street Laborer $12.00- 15.00 $ .75
Winter Public Works Laborer $15.00 - $17.00 $ .75
Seasonal Snow Plow Operator $18.00 - $21.00 $ .75
Seasonal Wastewater Laborer $12.00- 15.00 $ .75
Ice Arena Worker/Ice Resurfacer $12.00- 15.50 $ .50
Ice Arena Worker $10.50- 12.00 $ .50
Ice Arena Cashier $11.00- 14.00 $ .50
Ice Arena Concession Clerk $10.75 - 13.75 $ .50
Ice Arena Concession Lead $11.75 - 14.75 $ .50
Hockey Instructor $10.00- 13.00 $ .50
Hockey Pro (player at college level) $20.00-22.00 $ .50
Skating Academy Instructor One $11.50- 13.00 $ .50
Skating Academy Instructor Two $13.00— 17.00 $ .50
Skating Academy Instructor Three $17.00—22.00 $ .50
Skating Academy Director $22.00—28.00 $ .50
Starting Pam
At the city's discretion,when hired, employees may be granted an amount equivalent to
the Maximum Annual Hourly Increase for each year of related education or previous
work experience.
Annual Hourly Increase
Recreation Program Assistant,Program Lead,Program Supervisor,Building Supervisor,
and Office Worker—Activity Center employees may receive an increase once per year at
the City's discretion.
Seasonal Park Laborer, Seasonal Street Laborer,Winter Public Works Laborer, Seasonal
Snow Plow Operator, and Seasonal Wastewater Laborer employees may receive an
increase at the beginning of the season at the city's discretion. If an employee returns for
another season in the same calendar year, they are not eligible for another increase.
Ice Arena Worker/Ice Resurfacer,Ice Arena Worker, Cashier, Concession Clerk, and
Concession Lead employees may receive an increase for each additional year the
employee works for the Ice Arena. Increases will be given on the first day of the first full
pay period of the calendar year at the city's discretion.
Skating Academy and Hockey Program employees may receive an increase for each
additional year the employee works for the Ice Arena. Increases will be given at the
beginning of each summer program session (June) at the city's discretion.
Skating Academy
Assistant Skating Academy Director—At the beginning of each session, the Skating
Academy Director shall assign one instructor to be Assistant Skating Academy Director.
Off Ice Time—Includes time spent planning lessons and skating programs,meetings, and
any other activity that is not performed on the ice. The Skating Academy Director shall
be paid 60% of his/her regular wage for off ice time which shall not exceed one half hour
for each hour spent on ice. The Assistant Director shall be paid 50% of his/her regular
wage for off ice time which includes off ice activities performed as Acting Director and
required meetings with the Arena Manager and/or Skating Academy Director. If the off-
ice wage falls below minimum wage, minimum wage will be paid for off ice time.
10. Effective December 23, 2018, Part-Time Liquor Store Clerks shall be paid in accordance
with the following schedule:
Hired before September 1, 2005: $19.54
Hired September 1, 2005 and after:
A B C D E
12.12 13.21 14.30 15.39 16.48
Part-Time Liquor Store Clerks at the top of the 2018 pay scale will receive a 3% pay
increase effective December 23, 2018, and will move to step E on June 23, 2019,based
on satisfactory performance. All other Part-Time Liquor Store Clerks will be placed on
step A or B according to current pay and seniority and move up one step on their
anniversary date based on satisfactory performance.
On Call Pay
11. Wastewater Operators are assigned on call duties for periods of one week. The on call
operator will be compensated five hours of overtime/compensatory time on Saturday and
five hours of overtime/compensatory time on Sunday. The on call duties include
responding to after-hours emergency callouts and performing required duties at the
Wastewater Treatment Facility on Saturday, Sunday,and any holidays that fall within the
assigned week.
Premium Pay
12. Non-union snow plow operators working on snow removal duties on Saturdays and
Sundays will receive one and one half times their regular rate of pay for their hours
worked.
13. Police department clerical employees required to type reports on a Sunday shall receive
one and one half times their regular rate of pay for their hours worked.
Out of Class Pav
14. Ice Arena Worker/Ice Resurfacers assigned as a shift leader when the Arena Manager,
Arena Maintenance Supervisor, or Arena Lead Worker are not working will be paid an
additional$2.00 an hour for serving as Arena Shift Leader.
15. Any employee who is assigned to operate a snow plow truck who does not operate a
snow plow truck as part of his/her regular position with the city shall be paid at their
current rate of pay or pay grade 5N of the City Pay Plan,whichever is greater, for these
snow removal hours. Employees utilizing pay grade 5N for this provision shall begin at
step A and receive a step increase at the beginning of each snow season that they are
assigned to perform snow plowing duties.
INSURANCE BENEFITS
16. All regular full-time employees are eligible for insurance benefits. Part-time employees
scheduled to work 30 or more hours per week are eligible for prorated insurance benefits.
Seasonal and temporary employees are not eligible for insurance benefits.
17. Employees eligible for insurance benefits are eligible for participation in the city's Flexible
Benefits Plan. The contribution levels shall be as follows:
Health Insurance Election Monthl�ty Contribution
Single $606.00
Employee & Child(ren) $1,116.00
Employee & Spouse $1,165.00
Family $1,601.00
Opt-out $300.00
18. Paid On-Call Firefighters who are not full-time city employees shall be provided $10,000
Life Insurance coverage.
OTHER
19. The City Council may make adjustments in any section of the Pay Plan at any City
Council meeting for any reason including performance incentives, state or federal law
changes, the Pay Equity Law, or any other reason the Council deems appropriate.
20. All employees who are members of the Law Enforcement Labor Services, Locals 231 and
271, or the International Union of Operating Engineers, Local 49, shall receive
compensation and benefits as outlined in the Master Labor Agreement between the city
and the union.
21. A Wage Incentive Program is offered to employees holding a Captain position in the
police department. Participation is on a voluntary basis. An employee will earn the
following amounts provided that the employee meets the established guidelines for all the
identified categories.
After five (5) years of service—up to 3% of employee's base wage rate
After nine (9) years of service—up to 4.5% of employee's base wage rate
After thirteen (13) years of service—up to 6% of employee's base wage rate
After seventeen (17) years of service—up to 7.5% of employee's base wage rate
City of Elk River
2019 Pay Plan
Effective December 23, 2018
Grade A B C D E
Levels Minimum Maximum
1E $141,146 $145,067 $148,988 $152,908 $156,829
2E $114,282 $117,457 $120,631 $123,806 $126,980
3E $94,832 $99,015 $103,199 $107,383 $111,567
4E $83,967 $87,672 $91,376 $95,081 $98,785
5E $73,920 $77,181 $80,442 $83,703 $86,964
6E $68,554 $71,578 $74,603 $77,627 $80,652
7E $57,033 $59,549 $62,065 $64,581 $67,098
1N $90,705 $93,224 $95,744 $98,263 $100,783
$43.61 $44.82 $46.03 $47.24 $48.45
2N $68,949 $71,991 $75,033 $78,075 $81,117
$33.15 $34.61 $36.07 $37.54 $39.00
3N $55,068 $58,510 $61,952 $65,394 $68,835
$26.48 $28.13 $29.78 $31.44 $33.09
4N $51,077 $54,269 $57,461 $60,654 $63,846
$24.56 $26.09 $27.63 $29.16 $30.70
5N $47,919 $51,397 $54,875 $58,353 $61,831
$23.04 $24.71 $26.38 $28.05 $29.73
6N $39,649 $42,953 $46,257 $49,562 $52,866
$19.06 $20.65 $22.24 $23.83 $25.42