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3. SR 07-22-2019
EOty1� ,.,�� Request for Action River To Item Number Mayor and City Council 3 Agenda Section Meeting Date Prepared by General Business July 22, 2019 Lori Ziemer, Finance Director Item Description Reviewed by 2020 Budget Cal Portner, City Administrator Reviewed by Action Requested 2020 budget discussion. Background/Discussion Attached are the 2020 preliminary budget worksheets along with their department/division goals for the following departments: Enterprise Funds: (funded by generated revenues) ■ Wastewater ■ Stormwater General Fund: ■ Human Resources ■ Recreation ■ Sr. Activity Center ■ Police ■ Building Maintenance ■ Engineering ■ Streets ■ Snow Removal ■ Equipment Services ■ Parks ■ Mayor and Council ■ Administration/Elections ■ Communications The following assumptions/estimates were used in preparation of the 2020 proposed budget: ■ 3% cost of living increase for non-union employees ■ Union contracts— o Patrol—2.75%increase with a mid-year market adjustment retroactive to first of year o Sergeants —2.75%increase with a mid-year market adjustment retroactive to first of year 0 49ers —2.75%increase with a mid-year market adjustment The Elk River Vision A PehoMing community 2a itb revolutionary and spirited resourcefulness, exceptional POWERED By service, and community engagement that encourages and inspires prosperity INAMIRE1 ■ Police & Fire PERA increase .75% from 16.95% to 17.7% ■ Insurance benefit— 5%increase ■ Workers comp insurance—overall average increase estimated at 3% ■ Fuel costs - $2.75/gal. General Fund Update An update of the overall General Fund revenue and expenditures will be provided once all General Fund department budgets have been reviewed. The personnel request and capital outlay summary sheets reflect only those requests by the departments being reviewed at this meeting. These summary sheets will be updated as department budgets are reviewed. Financial Impact N/A Attachments ■ Department Budgets/Goals ■ Personnel Request Summary ■ Capital Outlay Summary N:APublic Bodies\Agenda Packets\07-22-2019\xltem 3 sr 2020 Budget.docx Ck ity of El ever The Elk RiverVision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Elk RiverValue Statements ■ Welcome a revolutionary spirit that fosters a culture of exceptional service and community participation. ■ Nurture resourcefulness to leverage strengths and drive community prosperity. ■ Cultivate/Revolutionize an environment to encourage and inspire diverse and meaningful engagement. The Elk River Mission Where council and staff work with citizens to develop a sustainable and prosperous community for all to live, work and play; and to appropria tely go vern in an ever- changing environment. Elk River Municipal Mission Components ■ Opportunity to live,work, and play ■ Responsibly grow ■ Meet changing needs -Agile ■ Timeless ■ Ethical, efficient and responsible ■ Work with citizens to achieve goals ■ Responsible for every dollar—good stewards ■ Help,not hinder citizen quality of life ■ Reflect the culture of citizens and what is important to majority 13065 Orono Parkway Elk River, MN 55330 Phone: 763.635.1000 P 0 W I B E 0 0Y NA_. REJ www.ElkRiverMN.gov Goals Short-term (2019-20) ■ Commercial Development o HRA Main/Gates Project o Ebert Joplin/Business Ave Project o Market EDA TH10 Property o Monitor Downtown development ■ Great River Energy revenue replacement o Monitor GRE property marketing ■ Budget and sinking fund for building repair o Move PS Building bond to general levy o Transition PW Facility bond to general levy o Move GRE Fund Balance to Building Fund ■ Update salary schedule/compensation plan o Complete ■ Garbage situation (RDF host fee/landfill closure) o Monitor ■ Parks & Recreation Capital Plan— Funding o Lost-funded projects o Parking lot repair/replacement funded through Pavement Management Program o Field/facility user fees shift ■ Activity Center Facility future ■ Zoning&Acquisition of"challenged" properties policy discussion Mid-term (2023) ■ CRT Vision o Will discuss during Comp Plan Update ■ Budget Plan—Post Waste Management ■ Transportation development funding o TH169 complete (Corridors of Commerce) o Th 10 study in partnership with county,Metro/D3 MnDOT ■ Acquire business park land o Assist developers with private acquisition as needed. ■ Develop means for park capital needs o Lost-funded projects o Parking lot repair/replacement funded through Pavement Management Program o Field/facility user fees shift ■ Commercial development o HRA Main/Gates Project o Ebert Joplin/Business Ave Project o Market EDA TH10 Property o Monitor Downtown development ■ Public Safety build-out 0 2019 Architectural services/project scope 0 2020 Planned bidding 0 2020 Project(s) Long-term (2028) ■ Urban Service Area expansion o Comp Plan Update ■ C/I development ■ Public Safety build out o Moved to Mid-term (April 2019) Division: Completed by: Date: Performance Measure 2018 Actual 2019 Estimated 2020 Projected Flow Rate (MGD)1.34 1.35 1.4 Tons of Biosolids landfilled 2,152.86 2,229 2,300 Total gallons of leachate treated 11,727,002 12,568,806 13,500,000 # of pump station call outs 22 16 18 # of pump stations 21 21 21 # of plant and collection call outs 13 12 12 Division Performance Measures & Goals for 2020 Preventative maintenance program: ● inspect 21 lift stations weekly ●clean 21 lift station 2 times/year Goal Objective/TaskDivision Goal Wastewater Treatment Matt Stevens May 23, 2019 Maintain an efficient plant and collection system ●jet 50% of city sewer lines/year ●Quality Flow annual lift station inspection ●ongoing inspection of sanitary sewer system Dept:Waste Water Treatment Plant - Administration Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4101 Regular Pay 84,190 89,385 95,068 98,800 101,750 4104 PERA 6,409 6,704 7,130 7,400 7,650 4105 FICA 4,700 4,905 5,462 6,150 6,300 4106 Other Retirement Contributions 50,486 38,133 (44,716) - - 4107 Medicare 1,099 1,147 1,277 1,450 1,500 4108 Insurance 14,364 15,210 18,594 19,550 20,250 4109 Workers Comp 11,455 12,523 14,255 17,500 15,850 TOTAL PERSONAL SERVICES 172,703 168,007 97,070 150,850 153,300 SUPPLIES 4201 Office Supplies 496 11,241 2,711 500 500 TOTAL SUPPLIES 496 11,241 2,711 500 500 OTHER SERVICES & CHARGES 4301 Audit Fees 4,980 5,182 4,635 4,800 4,900 4313 Engineering Dept Services - - 3,687 - - 4319 Professional Services 7,744 14,662 7,329 6,000 7,500 4321 Telephone/Communications 5,117 7,462 8,373 10,500 7,800 4322 Postage 48 43 122 50 150 4331 Conferences/Schools 1,720 2,138 1,485 2,500 3,950 4359 Publishing - 120 - - - 4404 Equipment Repair & Maint 1,820 1,992 2,323 2,100 2,100 4420 Depreciation 983,689 1,568,622 1,639,460 1,575,000 1,641,000 4433 Dues/Subscriptions 270 440 375 400 400 TOTAL OTHER SERVICES & CHARGES 1,005,388 1,600,661 1,667,789 1,601,350 1,667,800 DEBT SERVICE 671,952 261,430 253,197 667,800 669,300 TRANSFERS OUT 119,255 130,000 150,000 150,000 155,000 TOTAL WWTP - ADMINISTRATION 1,969,794 2,171,339 2,170,767 2,570,500 2,645,900 2020 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 Dept:Waste Water Treatment Plant - Plant Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4101 Regular Pay 292,045 289,903 294,789 371,550 389,450 Step increases 4102 Overtime Pay 14,776 30,035 26,246 33,200 34,200 4103 Part-time Pay 6,730 8,275 8,566 9,000 9,000 4104 PERA 23,356 23,995 24,077 30,350 31,800 4105 FICA 18,098 18,239 18,810 25,700 26,850 4107 Medicare 4,215 4,266 4,402 6,000 6,300 4108 Insurance 46,916 53,202 60,042 70,600 72,800 4109 Workers Comp 2,494 4,725 2,655 - - TOTAL PERSONAL SERVICES 408,630 432,640 439,587 546,400 570,400 SUPPLIES 4212 Fuels & Lubes 7,019 4,234 8,467 10,000 9,500 4219 Operating Supplies 65,692 153,236 182,834 156,800 145,800 4221 Equipment Parts 36,264 35,584 40,549 34,400 36,300 TOTAL SUPPLIES 108,975 193,054 231,850 201,200 191,600 OTHER SERVICES & CHARGES 4319 Other Professional Services 17,366 17,406 17,148 20,000 20,000 4361 Insurance 19,012 17,463 18,326 20,000 22,000 4384 Waste Disposal 11,972 11,536 12,406 12,500 12,000 4389 Utilities 175,647 256,686 292,129 285,000 297,000 4404 Equipment Repair & Maint 63,039 118,150 134,093 26,000 24,000 4409 Contractual Services 55,907 111,609 110,260 120,000 115,000 4417 Uniform Rental 5,813 5,762 5,240 6,200 6,300 4437 Taxes & Licenses 6,726 7,451 6,238 6,600 6,600 TOTAL OTHER SERVICES & CHARGES 355,482 546,063 595,840 496,300 502,900 TOTAL WWTP - PLANT 873,087 1,171,757 1,267,277 1,243,900 1,264,900 Dept:Waste Water Treatment Plant - Lift Stations Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: SUPPLIES 4212 Fuels & Lubes 1,279 983 903 1,700 1,400 4219 Operating Supplies 669 153 858 1,500 1,000 4221 Equipment Parts 3,436 7,023 8,032 6,500 26,500 TOTAL SUPPLIES 5,384 8,159 9,793 9,700 28,900 OTHER SERVICES & CHARGES 4389 Utilities 56,321 55,507 57,821 55,000 55,000 4404 Equipment Repair & Maint 99,353 101,066 113,488 103,500 83,500 TOTAL OTHER SERVICES & CHARGES 155,674 156,573 171,309 158,500 138,500 CAPITAL OUTLAY 4560 Equipment - Lift station panel - - - 58,000 - TOTAL CAPITAL OUTLAY - - - 58,000 - TOTAL WWTP - LIFT STATIONS 161,058 164,732 181,102 226,200 167,400 Explanation/Detail of Supplies or Services 2019 2020 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 2020 Dept:WWTP SUMMARY Acct.2016 2017 2018 2019 2020 No.Actual Actual Actual Budget Budget Comments: REVENUES: Charges for Services 3721 Customer Charges 1,917,991 2,030,475 2,116,555 2,150,000 2,230,000 3% increase 3726 Leachate Disposal Fee - 84,124 128,997 105,000 120,000 Other Revenue 3330 Other State Grants 560,363 163,561 32,311 - 3611 Special Assessments 1,474 581 1,242 500 500 3620 Other 103,443 - - - 3621 Interest Income 48,005 68,069 48,050 70,000 50,000 3629 Miscellaneous Revenue (farm land rent)1,725 1,720 54,633 - 3725 Sewer Connection Fee 587,300 954,088 1,156,466 500,000 100,000 Other Financing Sources 3921 Transfer In - Trunk Utilities - - - - - 3970 Capital Contributions 75,789 37,446 - - - TOTAL WWTP REVENUES 3,296,090 3,340,064 3,538,254 2,825,500 2,500,500 EXPENDITURES: 9010 Administration 1,969,794 2,171,339 2,170,767 2,570,500 2,645,900 9020 Plant 873,087 1,171,757 1,267,277 1,243,900 1,264,900 9050 Lift Stations 161,058 164,732 181,102 226,200 167,400 TOTAL WWTP EXPENDITURES 3,003,939 3,507,828 3,619,146 4,040,600 4,078,200 CHANGE IN NET POSITION 292,151 (167,764) (80,892) (1,215,100) (1,577,700) BEGINNING CASH BALANCE 4,534,250 4,894,150 ENDING CASH BALANCE 4,894,150 4,957,450 Explanation/Detail of Revenues 2020 REVENUE DETAIL SHEET Division: Completed by: Date: Performance Measure 2018 Actual 2019 Estimated 2020 Projected Active Stormwater Projects Reviewed 20 19 20 Completed Stormwater Projects 5 8 14 Inspections Related to Water Quality Protection 205 235 235 Active Site Inspections in Compliance 70%70%70% Stormwater Basin Cleaned Out to Original Construction 1 1 1 (6) <70% - Considerable Maint.(5) <70% - Considerable Maint.(5) <70% - Considerable Maint. (17) 70-80% - Notable Maint.(17) 70-80% - Notable Maint.(15) 70-80% - Notable Maint. (93) 80-90% - Some Maint.(93) 80-90% - Some Maint.(93) 80-90% - Some Maint. (206) >90% - Little/No Maint.(211) >90% - Little/No Maint.(215) >90% - Little/No Maint. Public Education Outreach (Expo, Mailings, etc.)579 698 765 Permit Application Reviews 351 360 365 Floodplain Permit Application Reviews 3 5 7 Division Performance Measures & Goals for 2020 Goal Objective/Task Construct stormwater management projects that reduce nutrients entering Lake Orono Electronically track stormwater assets, conditions and track potential illicit discharges Storm Water Brandon Wisner May 24, 2019 Division Goal Stormwater Basin % Performance Apply for water quality grants Review permit applications for new single family homes, additions, decks, etc. Ensure compliance to protect and improve water quality and continue Stormwater Program Guide updates and implementationMaintain Municipal Separate Storm Sewer System (MS4) Permit TMDL Waste Load Reduction Cartegraph Support Permit compliance Ensure that all city water resource protection ordinances are considered in the preliminary planning stages before building permits are issued Ensure that all construction site obtain required permits and continue to improve active inspection compliance with the city building department. Reduce the financial impact on the stormwater fund for future projects that reduce nutrient loading to Lake Orono. Dept: Storm Water Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: REVENUES: 3112 Delinquent Taxes (161) 9 2 - - 3610 Special Assessments 2,492 695 395 - - 3621 Interest Income - 511 3,700 5,000 3,000 Charges for Services 3741 Storm Water Charges 449,510 457,316 485,087 502,000 550,000 10% rate increase - adjusted 3745 Impact Fee 25,536 51,344 37,312 30,000 - for elimination of impact fee Other Revenue 3970 Capital Contributions (99,553) 33,258 - - - TOTAL STORM WATER REVENUES 377,824 543,133 526,496 537,000 553,000 EXPENDITURES: PERSONAL SERVICES 4101 Regular Pay 57,718 61,376 67,206 73,100 78,400 Step increase 4104 PERA 4,394 4,603 5,040 5,500 5,900 4105 FICA 2,865 3,462 3,791 4,550 4,900 4106 Other Retirement Contributions 5,656 (385) 10,809 - - 4107 Medicare 670 810 887 1,050 1,150 4108 Insurance 14,364 8,022 7,134 7,500 7,700 4109 Workers Comp 250 210 250 300 350 TOTAL PERSONAL SERVICES 85,917 78,098 95,117 92,000 98,400 SUPPLIES 4219 Operating Supplies 6,193 188 172 3,000 2,300 TOTAL SUPPLIES 6,193 188 172 3,000 2,300 OTHER SERVICES & CHARGES 4301 Audit Fees 3,320 1,728 1,545 1,600 1,700 4313 Engineering Dept Svcs 412 - - - 4319 Other Professional Services 10,980 10,465 10,635 11,200 12,000 4321 Telephone 1,219 635 625 750 400 4331 Travel, Conferences & Schools 232 240 338 1,500 3,500 4409 Contractural Services 76,139 225,508 63,386 585,000 460,000 4415 Equipment Rental 5,000 - - - - 4420 Depreciation 447,536 452,828 457,477 455,000 458,000 4433 Dues/Subscriptions 4,715 5,115 4,775 5,300 5,300 TOTAL OTHER SERVICES & CHARGES 549,553 696,519 538,781 1,060,350 940,900 4530 Improvements - Storm Water (street projects)- - - 170,000 - TRANSFERS OUT 4720 Transfer - Other 56,744 - 20,000 - - 4721 Transfer - General Fund 5,000 15,000 15,000 15,000 15,500 TOTAL STORM WATER EXPENDITURES 703,407 789,805 669,070 1,340,350 1,057,100 CHANGE IN NET POSITION (325,583) (246,672) (142,574) (803,350) (504,100) BEGINNING CASH BALANCE 818,990 470,640 ENDING CASH BALANCE 470,640 424,540 2020 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 Division: Completed by: Date: Performance Measure 2018 Actual 2019 Estimated 2020 Projected Retention Rate - regular employees 88%92%93% Positions Filled/Employees Hired:168 95 182 - Regular FT & PT 23 18 12 - Seasonal & non-reg PT 51 77 70 - Election Judge 94 0 100 Job applications processed 988 625 800 Develop opportunities to promote future workforce Internships and apprenticeship programs Division Performance Measures & Goals for 2020 Review required documents and revise as necessary. Continue to employ HRIS system features; manage data retention. Assist management with policy development; promote safe and healthy workplace. Goal Objective/TaskDivision Goal Update policies and manuals Continue to improve HR effeciency Continue to help build a positive workplace Human Resources Lauren Wipper, HR Manager June 18, 2019 Dept:Human Resources Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4101 Regular Pay 121,985 108,010 136,407 152,800 165,000 Step increases 4102 Overtime Pay - - 114 - - 4103 Part-time Pay - 5,008 - - - 4104 PERA 9,287 8,313 10,239 11,450 12,400 4105 FICA 7,486 6,818 8,327 9,500 10,250 4107 Medicare 1,751 1,594 1,947 2,200 2,400 4108 Insurance 15,120 13,942 17,496 14,750 22,450 Selection change 4109 Workers Comp 538 498 660 750 800 TOTAL PERSONAL SERVICES 156,167 144,183 175,190 191,450 213,300 SUPPLIES 4201 Office Supplies 426 1,021 3,515 6,200 1,200 2019 - ID badge printer TOTAL SUPPLIES 426 1,021 3,515 6,200 1,200 OTHER SERVICES & CHARGES 4319 Other Professional Services 886 1,728 857 4,150 5,750 4322 Postage 571 248 190 300 300 4331 Conferences/Schools 507 5,124 1,176 6,200 6,200 4404 Equip Repair & Maint 1,082 66,288 73,719 72,000 78,750 HRIS subscription service TOTAL OTHER SERVICES & CHARGES 3,851 74,215 76,853 82,850 91,350 TOTAL HUMAN RESOURCES 160,444 219,419 255,558 280,500 305,850 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 2020 Division: Completed by: Date: Performance Measure 2018 Actual 2019 Estimated 2020 Projected YMCA Hourly Gym Usage 12 hrs/week 15 hrs/week 15 hrs/week Number of Community Events 40 41 41 Recreation Program Participants 28,500 29,000 29,500 Safe and clean facilities and programs Continually evaluate programs, and make necessary adjustments to assure participant safety Develop facility rental use policy and fee structure that balances the needs of service groups and revenue generating groups Responsible use of public rental facilities Division Performance Measures & Goals for 2020 Engage in program and facility analysis to determine ideal program offerings within available resources that will engage and serve the community Balance recreation programs that are offered as a service with programs that produce revenue Engage in marketing analysis and implement adjustments to most effectively communicate services to the community Goal Objective/TaskDivision Goal Increase access to public recreation Fiscal responsibility of public funds Promote the public health and wellness benefits of Parks and Recreation Recreation Steve Benoit June 5, 2019 Dept:Recreation - Administration Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4101 Regular Pay 295,809 305,029 319,312 337,050 356,900 Step increases 4102 Overtime Pay 337 1,624 724 - - 4103 Part Time Pay 48,329 50,279 99,275 102,250 109,100 4104 PERA 26,234 26,782 31,328 32,950 35,000 4105 FICA 20,789 21,176 24,909 27,250 28,900 4107 Medicare 4,862 4,952 5,825 6,400 6,750 4108 Insurance 39,408 42,096 54,179 64,950 68,000 4109 Workers Comp 3,331 3,643 3,910 3,600 4,000 TOTAL PERSONAL SERVICES 439,099 455,581 539,462 574,450 608,650 SUPPLIES 4219 Operating Supplies 10,517 11,152 9,023 7,800 7,600 TOTAL SUPPLIES 10,517 11,152 9,023 7,800 7,600 OTHER SERVICES & CHARGES 4321 Telephone 591 3,359 3,895 3,450 2,000 4322 Postage 4,961 760 263 1,000 - 4331 Conferences/Schools 6,369 8,097 9,906 8,500 9,000 4349 Advertising/Marketing 31,779 30,876 15,821 18,700 13,200 2019 - Park maps $5,500 4361 Insurance 402 416 618 900 500 4389 Utilities 7,964 9,670 9,417 9,800 - Lions Park Center eliminated 4401 Building Repair & Maint.13,745 14,073 18,151 20,950 4,850 LPC cleaning eliminated 4404 Equipment Repair & Maint 8,916 7,800 9,406 8,800 8,800 4433 Dues/Subscriptions 2,555 2,575 1,875 2,650 2,900 TOTAL OTHER SERVICES & CHARGES 77,282 77,626 69,352 74,750 41,250 TOTAL RECREATION ADMINISTRATION 526,898 544,359 617,837 657,000 657,500 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 2020 Dept:Recreation - Programming Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4102 Overtime Pay 169 39 - - - 4103 Part Time Pay 66,750 70,887 48,387 45,000 48,500 4104 PERA - 1,842 - - - 4105 FICA 4,217 4,428 3,024 2,350 2,500 4107 Medicare 986 1,036 707 650 700 TOTAL PERSONAL SERVICES 72,122 78,232 52,118 48,000 51,700 SUPPLIES 4219 Operating Supplies 20,204 14,368 10,306 20,000 20,000 TOTAL SUPPLIES 20,204 14,368 10,306 20,000 20,000 OTHER SERVICES & CHARGES 4409 Contractual Services 51,447 55,529 54,693 62,000 58,000 4412 Building Rent 1,828 587 1,861 1,400 1,800 4438 Credit Card Fees 3,183 3,172 3,167 3,600 3,600 TOTAL OTHER SERVICES & CHARGES 56,458 59,288 59,721 67,000 63,400 TOTAL RECREATION PROGRAMMING 148,784 151,888 122,145 135,000 135,100 2019 2020 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services Division: Completed by: Date: Performance Measure 2018 Actual 2019 Estimated 2020 Projected Optional Membership Purchases 436 450 500 Activity Center RecTrac Attendance 26,897 27,000 28,000 Safe and clean facilities and programs Continually evaluate programs, and make necessary adjustments to assure participant safety Analyze current membership program to determine needed adjustments to function most productively in new multi- purpose center Effective Membership Program Division Performance Measures & Goals for 2020 Engage in program and facility analysis to determine ideal program offerings within available resources that will engage and serve the community Balance recreation programs that are offered as a service with programs that produce revenue Engage in marketing analysis and implement adjustments to most effectively communicate services to the community Goal Objective/TaskDivision Goal Increase access to public recreation Fiscal responsibility of public funds Promote the public health and wellness benefits of Parks and Recreation Activity Center Steve Benoit June 5, 2019 Dept:Senior Activity Center Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4101 Regular Pay 119,511 124,652 121,146 128,300 123,400 4102 Overtime Pay - - 9 - - 4103 Part Time Pay 3,461 8,953 8,657 10,550 10,550 4104 PERA 9,097 9,349 8,102 10,400 10,050 4105 FICA 7,404 8,226 8,216 8,600 8,300 4107 Medicare 1,732 1,924 1,921 2,000 1,950 4108 Insurance 21,444 18,996 9,005 11,000 11,400 4109 Workers Comp 546 590 616 700 650 TOTAL PERSONAL SERVICES 163,195 172,690 157,672 171,550 166,300 SUPPLIES 4219 Operating Supplies 15,704 8,163 8,771 10,900 9,600 TOTAL SUPPLIES 15,704 8,163 8,771 10,900 9,600 OTHER SERVICES & CHARGES 4321 Telephone 1,261 1,317 1,333 1,400 1,400 4322 Postage 1,857 1,863 2,437 2,200 2,400 4331 Conferences/Schools 1,369 873 1,428 2,050 2,050 4361 Insurance 1,315 1,274 1,214 1,250 1,300 4389 Utilities 19,791 20,230 21,199 22,650 21,300 4401 Building Repair/Maint.12,547 17,094 18,974 24,850 27,550 4404 Equipment Repair/Maint.129 17 311 - - 4409 Contractual Services - Programming 15,208 26,660 12,848 12,700 12,700 4433 Dues/Subscriptions 744 601 967 850 950 TOTAL OTHER SERVICES & CHARGES 54,221 69,929 60,711 67,950 69,650 TOTAL SR ACTIVITY CENTER EXPENDITURES 233,120 250,782 227,154 250,400 245,550 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 2020 Division: Completed by: Date: Performance Measure 2018 Actual 2019 Estimated 2020 Projected Business Watch Participants 56 60 70 Social Media Followers 7,800 9,000 10,000 Recruit, retain and properly train Maintain adequate staffing consistent with workload Division Performance Measures & Goals for 2020 Educate the motoring public on the new hands free law enacted by the Minnesota legislature during the 2019 session. Hire and train a civilian investigative assistant. Goal Objective/TaskDivision Goal Eliminate distracted driving Maximize use of investigative staff through the utilization of additional administrative staff Police Chief Ron Nierenhausen May 24, 2019 Complete compliance with new POST mandates Additional training, education and policy implementation Safest city in Minnesota Reduce traffic accidents by 20%TZD and increased traffic enforcement Dept:Police - Administration Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4101 Regular Pay 366,135 347,147 390,690 413,400 438,400 Step increase 4102 Overtime Pay 60 1,190 774 1,500 1,500 4104 PERA 55,450 54,108 58,731 64,700 71,200 .75% PERA increase 4105 FICA 2,792 1,777 3,604 3,800 4,100 4107 Medicare 5,110 4,928 5,570 6,050 6,400 4108 Insurance 35,856 24,477 33,912 34,800 36,200 4109 Workers Comp 63,436 79,941 90,458 93,000 115,000 Est. 14% rate increase TOTAL PERSONAL SERVICES 528,839 513,568 583,739 617,250 672,800 SUPPLIES 4201 Office Supplies 8,495 10,289 7,024 11,000 9,000 4217 Uniform Allowance 3,069 3,155 2,742 3,150 2,900 4219 Operating Supplies 3,510 10,994 17,893 17,500 21,500 TOTAL SUPPLIES 15,074 24,438 27,659 31,650 33,400 OTHER SERVICES & CHARGES 4319 Professional Services 3,458 8,436 18,740 4,600 4,600 4321 Telephone/Communications 29,955 29,979 32,664 39,800 37,200 4322 Postage 1,562 1,746 1,158 1,800 1,500 4331 Conferences/Schools 8,018 9,221 11,760 17,300 15,000 4359 Publishing - - 602 - - 4361 Insurance 40,753 40,511 43,217 48,500 51,500 4404 Equipment Repair & Maint 59,273 60,857 72,245 73,600 75,050 4433 Dues/Subscriptions 5,411 12,377 16,478 15,550 15,950 4437 Taxes & Licenses 131 132 132 200 200 TOTAL OTHER SERVICES & CHARGES 148,561 163,259 196,996 201,350 201,000 TOTAL POLICE ADMINISTRATION 692,474 701,265 808,394 850,250 907,200 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 2020 Dept:Police - Patrol Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4101 Regular Pay 1,651,891 1,627,904 1,754,398 1,926,300 2,010,750 2.75% union contract w/market adj. 4102 Overtime Pay 97,710 94,005 106,817 100,000 100,000 4104 PERA 287,527 278,941 300,787 334,450 373,600 .75% PERA increase 4107 Medicare 23,435 24,330 26,740 28,650 30,600 4108 Insurance 177,041 152,409 172,745 192,750 187,200 Selection changes TOTAL PERSONAL SERVICES 2,237,604 2,177,589 2,361,487 2,582,150 2,702,150 SUPPLIES 4212 Fuels & Lubes 77,311 72,081 82,954 100,000 100,000 4217 Uniform Allowance 36,915 19,743 19,907 24,800 27,550 4219 Operating Supplies 57,870 62,168 71,243 62,850 58,650 4221 Equipment Parts 16,539 21,669 22,315 31,300 31,300 TOTAL SUPPLIES 188,635 175,661 196,419 218,950 217,500 OTHER SERVICES & CHARGES 4331 Conferences/Schools 29,269 22,779 21,398 33,350 34,150 4404 Equipment Repair & Maint 20,131 26,328 20,016 23,850 23,850 4433 Dues/Subscriptions 455 260 210 650 650 4440 Misc - Grant Distribution 44,616 47,634 50,000 50,000 4460 Equipment Replacement Fund transfer 45,150 47,500 50,000 53,000 56,000 TOTAL OTHER SERVICES & CHARGES 95,005 141,483 139,258 160,850 164,650 TOTAL POLICE PATROL 2,521,244 2,494,733 2,710,064 2,961,950 3,084,300 2020 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 Dept:Police - Investigations Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: * 2.75% union contract w/market adj. PERSONAL SERVICES * Added Investigative Asst. 4101 Regular Pay 702,289 703,210 745,949 741,500 827,500 * Position change - JV Det. Sgt 4102 Overtime Pay 59,012 48,692 43,192 55,000 55,000 4104 PERA 120,976 121,808 124,335 135,000 151,600 .75% PERA increase 4105 FICA - - - - 2,800 4107 Medicare 9,734 10,431 10,920 11,550 12,750 4108 Insurance 80,372 71,169 83,629 87,350 119,250 Selection change TOTAL PERSONAL SERVICES 972,383 955,310 1,008,025 1,030,400 1,168,900 SUPPLIES 4217 Uniform Allowance 7,382 6,846 6,941 7,250 8,050 4219 Operating Supplies 7,489 8,898 6,416 8,100 8,800 TOTAL SUPPLIES 14,871 15,744 13,357 15,350 16,850 OTHER SERVICES & CHARGES 4319 Professional Services 4,145 1,835 759 5,000 2,500 4331 Conferences/Schools 9,408 5,348 18,277 15,250 16,300 4433 Dues/Subscriptions 1,373 1,600 547 3,550 4,250 4460 Equipment Replacement Fund transfer 13,200 14,000 15,500 17,000 18,000 TOTAL OTHER SERVICES & CHARGES 28,126 22,783 35,083 40,800 41,050 TOTAL POLICE INVESTIGATIONS 1,015,380 993,837 1,056,465 1,086,550 1,226,800 2020 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 Dept:Police - Support Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4101 Regular Pay 326,073 431,308 462,704 494,100 529,900 Step increases 4102 Overtime Pay 5,525 16,821 8,780 8,500 8,500 4103 Part-time Pay 35,536 39,621 36,729 49,600 52,750 4104 PERA 27,983 40,318 46,639 50,700 55,100 4105 FICA 23,277 23,321 24,790 28,150 30,100 4107 Medicare 5,450 5,944 7,182 8,000 8,600 4108 Insurance 57,348 67,294 85,153 85,700 90,600 TOTAL PERSONAL SERVICES 481,192 624,627 671,977 724,750 775,550 SUPPLIES 4201 Office Supplies 1,667 222 852 1,000 1,000 4217 Uniform Allowance 4,478 4,226 5,473 5,950 6,050 4219 Operating Supplies 15,267 12,053 11,654 10,000 8,000 TOTAL SUPPLIES 21,412 16,501 17,979 16,950 15,050 OTHER SERVICES & CHARGES 4331 Conferences/Schools 1,967 2,409 2,657 5,000 4,200 4404 Equipment Repair & Maint 1,750 1,353 - - - 4409 Contractual Services 7,981 7,551 11,282 16,500 16,500 4433 Dues/Subscriptions 520 235 420 550 550 4460 Equipment Replacement Fund transfer 6,000 6,300 6,000 7,000 8,000 TOTAL OTHER SERVICES & CHARGES 18,218 17,848 20,359 29,050 29,250 TOTAL POLICE SUPPORT 520,822 658,976 710,315 770,750 819,850 2020 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 Dept:Police - Reserves Acct.2016 2017 2018 No.Actual Actual Actual Total Total Comments: PERSONAL SERVICES 4103 Part-time Pay 1,430 1,699 1,745 3,000 3,000 4105 FICA 90 105 108 200 200 4107 Medicare 21 25 25 50 50 4109 Workers Comp 531 630 1,146 - 1,300 TOTAL PERSONAL SERVICES 2,072 2,459 3,024 3,250 4,550 SUPPLIES 4217 Uniform Allowance 3,165 5,493 5,008 5,600 6,500 4219 Operating Supplies 6,372 4,617 3,518 3,000 3,000 TOTAL SUPPLIES 9,537 10,110 8,526 8,600 9,500 OTHER SERVICES & CHARGES 4319 Other Professional Services 1,090 1,725 2,758 1,800 2,000 4331 Conferences/Schools 850 850 885 3,200 2,000 TOTAL OTHER SERVICES & CHARGES 1,940 2,575 3,643 5,000 4,000 TOTAL POLICE RESERVES 13,549 15,144 15,193 16,850 18,050 Dept:Police - Building Maintenance Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: SUPPLIES 4219 Operating Supplies 18,019 24,458 31,621 22,300 25,150 TOTAL SUPPLIES 18,019 24,458 31,621 22,300 25,150 OTHER SERVICES & CHARGES 4361 Insurance 4,984 4,852 4,628 4,700 5,000 4389 Utilities 89,425 89,741 91,761 91,300 91,850 4401 Building Repair/Maint 47,144 32,947 34,512 52,000 47,600 TOTAL OTHER SERVICES & CHARGES 141,553 127,540 130,901 148,000 144,450 TOTAL POLICE BUILDING MAINTENANCE 159,572 151,998 162,522 170,300 169,600 2020 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 Explanation/Detail of Supplies or Services 2019 2020 Dept:Police Summary 2016 2017 2018 2019 2020 Acct.Actual Actual Actual Budget Proposed EXPENDITURE SUMMARY: 2110 Administration 692,474 701,265 808,394 850,250 907,200 2120 Patrol 2,521,244 2,494,733 2,710,064 2,961,950 3,084,300 2130 Investigations 1,015,380 993,837 1,056,465 1,086,550 1,226,800 2150 Support Services 520,822 658,976 710,315 770,750 819,850 2160 Police Reserves 13,549 15,144 15,193 16,850 18,050 2190 Public Safety Building 159,572 151,998 162,522 170,300 169,600 TOTAL POLICE BY DEPARTMENT 4,923,041 5,015,953 5,462,953 5,856,650 6,225,800 Personal Services 4,222,090 4,273,553 4,628,252 4,957,800 5,323,950 Supplies 267,548 266,912 295,561 313,800 317,450 Other Services & Charges 433,403 475,488 526,240 585,050 584,400 TOTAL POLICE BY EXPENDITURE TYPE 4,923,041 5,015,953 5,450,053 5,856,650 6,225,800 2020 BUDGET DETAIL SHEET Division: Completed by: Date: Performance Measure 2018 Actual 2019 Estimated 2020 Projected Buildings Maintained 12 12 11 Square feet cleaned daily 180,000 180,000 180,000 Work order requests 2,374 2,500 2,500 PM Work order completion rate 11.80%15%20% Division Performance Measures & Goals for 2020 Planning and positioning Planning, training, keeping up with and implementing new technologies Planning, prioritizing, staffing Goal Objective/TaskDivision Goal Maintain clean and safe facilities for city staff and the public Improve building operations and efficiency Improve preventative maintenance work order completion rate Building Maintenance Gary Lore May 16, 2019 Dept:Building Maintenance Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4101 Regular Pay 341,053 354,085 377,544 408,050 436,800 Step increases 4102 Overtime Pay 1,949 2,341 3,870 3,000 3,000 4103 Part-time Pay 2,424 4,467 4,060 3,850 4,300 4104 PERA 26,295 26,751 28,606 30,850 33,000 4105 FICA 21,783 22,441 24,052 25,750 27,550 4107 Medicare 5,094 5,248 5,625 6,050 6,450 4108 Insurance 45,676 49,890 53,260 56,850 57,200 4109 Workers Comp 11,164 11,775 13,846 13,800 19,300 Est. 29% rate increase TOTAL PERSONAL SERVICES 455,438 476,998 510,863 548,200 587,600 SUPPLIES 4212 Fuels & Lubes 2,326 1,946 2,974 3,000 3,500 4217 Uniform Allowance 1,878 763 2,258 2,850 2,850 4219 Operating Supplies 29,538 23,914 29,994 29,950 33,900 Carpet cleaner TOTAL SUPPLIES 33,742 26,623 35,226 35,800 40,250 OTHER SERVICES & CHARGES 4321 Telephone 12,576 14,246 14,519 13,850 14,000 4331 Conferences/Schools 568 847 458 1,000 1,000 4361 Insurance 5,139 4,993 4,868 5,100 5,100 4389 Utilities 62,708 69,790 72,497 74,050 75,300 4401 Building Repair & Maint 33,819 25,358 23,196 38,550 35,550 4404 Equipment Repair & Maint 2,268 2,381 5,281 6,000 6,000 4460 Equipment Replacement Fund transfer 2,950 2,950 3,900 4,000 4,500 TOTAL OTHER SERVICES & CHARGES 120,028 120,565 124,719 142,550 141,450 TOTAL BUILDING MAINTENANCE 609,208 624,186 670,808 726,550 769,300 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 2020 Division: Completed by: Date: Performance Measure 2018 Actual 2019 Estimated 2020 Projected Active Engineering Projects 15 19 20 Completed Engineering Projects 8 8 10 Division Performance Measures & Goals for 2020 Goal Objective/TaskDivision Goal Engineering Justin Femrite May 20, 2019 Identify opportunities for development/redevelopment of community improvements Increase Asset Management System - City Wide Beautification Strategic Planning Dept:Engineering Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4101 Regular Pay 166,942 170,526 168,057 278,100 303,850 Step increases 4104 PERA 12,712 12,789 12,080 20,850 22,800 4105 FICA 10,550 10,483 10,744 17,250 18,850 4107 Medicare 2,467 2,452 2,513 4,050 4,400 4108 Insurance 11,485 16,538 6,090 23,350 19,100 Selection change 4109 Workers Comp 714 577 769 1,050 1,250 TOTAL PERSONAL SERVICES 204,870 213,365 200,253 344,650 370,250 SUPPLIES 4201 Office Supplies 102 231 572 150 500 4212 Fuels & Lubes 687 742 356 1,000 900 4219 Operating Supplies 1,815 3,424 296 3,500 3,500 TOTAL SUPPLIES 2,604 4,397 1,224 4,650 4,900 OTHER SERVICES & CHARGES 4319 Other Professional Services 1,520 730 1,467 3,000 3,000 4321 Telephone 1,455 1,140 1,701 1,450 1,500 4322 Postage 98 236 6 200 100 4331 Travel, Conferences & Schools 975 1,106 1,111 2,150 3,300 4361 Insurance 87 83 106 150 150 4404 Equip. Repair & Maint. Services - 213 158 500 500 4460 Equipment Replacement Fund transfer 1,500 1,500 900 1,000 1,800 TOTAL OTHER SERVICES & CHARGES 5,635 5,008 5,449 8,450 10,350 TOTAL ENGINEERING 213,109 222,770 206,926 357,750 385,500 Explanation/Detail of Supplies or Services 2019 2020 2020 BUDGET DETAIL SHEET Division: Completed by: Date: Performance Measure 2018 Actual 2019 Estimated 2020 Projected Centerline Miles of Bitumunous Roadway 152 153 153 Crack Seal Miles 20 20 20 Street Sweeping 2 2 2 ROW Maintenance Mowing 2 2 2 Parking Lots 20 21 21 Snow and Ice Control Meet / exceed approved timelines for snow removal. Continue to reduce road salt usage while maintaining safe winter driving surfaces through utilization of new equipment and applying BMPs for chemical application. Crack seal, pothole repair, mill and overlay, reclamation, and other procedures to maintain bitumunous roadways in good condition. Extend these maintenance practices to city parkings lots and trails. Utilize BMPs to extend pavement life Division Performance Measures & Goals for 2020 Goal Objective/TaskDivision Goal Street Maintenance Tim Sevcik May 23, 2019 Dept:Street Maintenance Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES Vacant street maintenance 4101 Regular Pay 524,276 570,724 425,963 556,900 533,000 position moved to Parks 4102 Overtime Pay 1,846 3,569 4,926 4,000 5,000 4103 Part-time Pay 66,059 81,842 68,196 74,550 79,950 4104 PERA 43,654 44,472 36,419 46,500 44,800 4105 FICA 35,719 39,744 30,582 39,450 38,300 4107 Medicare 8,354 9,295 7,157 9,300 8,950 4108 Insurance 80,040 74,511 61,935 93,500 95,000 4109 Workers Comp 30,190 33,417 29,307 35,500 31,800 4110 Re-employment Comp 123 1,472 967 - - TOTAL PERSONAL SERVICES 790,261 859,046 665,452 859,700 836,800 SUPPLIES 4201 Office Supplies 2,171 1,537 4,332 2,500 5,800 Computer replacements 4212 Fuels & Lubes 14,920 39,802 79,886 61,300 68,000 4217 Uniform Allowance - - 4,754 6,650 6,050 4219 Operating Supplies 57,786 58,611 68,567 59,500 60,000 4221 Equipment Parts 57,125 55,271 46,801 53,000 55,000 4226 Street Signs 31,764 26,936 33,975 32,500 33,000 TOTAL SUPPLIES 163,766 182,157 238,315 215,450 227,850 OTHER SERVICES & CHARGES 4319 Professional Services 141 203 123 300 300 4321 Telephone 5,541 6,900 5,938 7,300 5,200 4322 Postage 55 71 119 100 100 4331 Conferences/Schools 2,160 2,492 5,634 4,400 4,100 4359 Publishing 128 341 165 200 200 4361 Insurance 17,851 16,070 14,226 14,400 15,500 4389 Utilities 88,561 82,802 75,471 89,700 82,000 4401 Building Repair & Maint.20,973 27,006 40,602 26,250 31,000 4404 Equipment Repair & Maint.7,435 11,233 19,613 9,000 13,000 4409 Contractual Services 54,629 81,833 35,004 72,500 48,000 Concrete repairs/work order software 4415 Equipment rental 1,440 3,517 729 2,000 4,000 4417 Clothing allowance 5,709 3,854 - - - 4433 Dues/Subscriptions 280 530 640 350 450 4437 Taxes & Licenses 489 95 579 500 500 4460 Equipment Replacement Fund transfer 100,950 106,000 111,300 116,000 120,000 TOTAL OTHER SERVICES & CHARGES 306,342 342,947 310,143 343,000 324,350 TOTAL STREET MAINTENANCE 1,260,369 1,384,150 1,213,910 1,418,150 1,389,000 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 2020 Dept:Snow Removal Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4101 Regular Pay 93,146 51,929 89,396 109,300 113,000 4102 Overtime Pay 20,203 18,816 45,516 20,000 30,000 4104 PERA 8,684 4,576 10,057 9,450 10,700 4105 FICA 6,917 3,895 8,266 8,000 8,900 4107 Medicare 1,813 917 1,928 1,900 2,100 4108 Insurance 13,783 6,956 13,459 14,950 20,800 Selection change 4109 Workers Comp 4,747 5,305 9,231 7,700 7,600 TOTAL PERSONAL SERVICES 149,293 92,394 177,853 171,300 193,100 SUPPLIES 4219 Operating Supplies 73,664 90,280 102,083 108,300 114,400 Road salt TOTAL SUPPLIES 73,664 90,280 102,083 108,300 114,400 TOTAL SNOW REMOVAL 222,957 182,674 279,936 279,600 307,500 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 2020 Dept:Equipment Services Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4101 Regular Pay 112,162 117,186 125,418 132,500 132,700 4102 Overtime Pay 251 1,716 509 1,000 1,000 4104 PERA 8,555 8,918 9,450 10,050 10,050 4105 FICA 6,939 7,183 7,745 8,300 8,300 4107 Medicare 1,549 1,680 1,811 1,950 1,950 4108 Insurance 15,059 16,044 20,724 21,400 35,000 Selection change 4109 Workers Comp 2,784 2,829 3,297 3,350 3,700 TOTAL PERSONAL SERVICES 147,299 155,556 168,954 178,550 192,700 SUPPLIES 4212 Fuels & Lubes 7,650 7,931 2,636 8,000 8,000 4219 Operating Supplies 12,874 11,993 16,788 10,100 10,100 4221 Equipment Parts 2,976 - 11,821 3,500 3,500 TOTAL SUPPLIES 23,500 19,924 31,245 22,850 22,850 OTHER SERVICES & CHARGES 4331 Travel Conferences & Schools 789 1,157 35 1,500 1,000 4404 Equipment Repair & Maint 7,273 6,654 7,163 18,500 15,000 4417 Clothing Allowance 2,304 1,309 876 - - TOTAL OTHER SERVICES & CHARGES 10,366 9,120 8,074 20,000 16,000 CAPITAL OUTLAY 4560 Equipment - Vehicle diagnostic scanner 13,500 TOTAL EQUIPMENT SERVICES 181,165 184,600 208,273 221,400 245,050 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 2020 Division: Completed by: Date: Performance Measure 2018 Actual 2019 Estimated 2020 Projected Athletic Fields 18 18 20 Sport Court Surfaces 19 19 19 Playgrounds 17 17 17 Miles of Sidewalks 24.6 24.6 24.6 Miles of Bitumunous Trails 25 25 25 Miles of Grass Trails 11 11 11 Acres of Park Property 1392 1392 1392 Division Performance Measures & Goals for 2020 Conduct preventative maintenance and safety inspection program utilizing certified inspectors. Fully integrate asset management software to include mapping park amenities and work order management. Conduct preventative maintenance and weekly inspections of park amenities. Integrate new athletic fields, picnic shelter, and restroom building at LJWP; and nature play area and picnic shelter at WTRP into maintenance activities. Utilize techniques described in the Field Maintenance Guide for daily maintenance and grooming of athletic fields. Enhance playability and safety of fields through advanced maintenance techniques. Goal Objective/TaskDivision Goal Maintain a safe park and recreation system. Conduct maintenance and improvements to park amenities and landscapes to maximize life expectancy and maintain the highest level of aesthetics. Maintain athletic fields to the standards outlined through the Baseball Tomorrow Fund. Park Maintenance Tim Sevcik May 23, 2019 Dept:Park Maintenance Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES Vacant street maintenance 4101 Regular Pay 429,674 409,579 435,718 431,050 489,400 moved to Parks 4102 Overtime Pay 6,160 5,057 9,283 6,500 6,500 4103 Part Time Pay 33,510 52,060 61,204 70,000 90,000 4104 PERA 30,603 30,992 33,323 32,850 37,200 4105 FICA 27,354 27,345 30,397 30,850 36,350 4107 Medicare 6,294 6,389 7,109 7,250 8,500 4108 Insurance 75,851 73,282 88,415 83,600 88,800 4109 Workers Comp 11,554 14,981 17,178 17,000 22,000 4110 Re-employment Compensation 2,836 2,777 2,556 - - TOTAL PERSONAL SERVICES 623,836 622,462 685,183 679,100 778,750 SUPPLIES 4212 Fuels & Lubes 21,551 19,327 26,447 33,050 32,150 4217 Uniform Allowance 3,168 3,536 4,567 5,050 5,650 4219 Operating Supplies 92,947 100,212 109,612 108,150 117,500 Concrete repair in parks 4221 Equipment Parts 22,093 26,435 35,287 28,000 30,000 TOTAL SUPPLIES 139,759 149,510 175,913 174,250 185,300 OTHER SERVICES & CHARGES 4321 Telephone 2,177 4,303 6,011 3,700 2,900 4322 Postage 87 - 30 100 100 4331 Conferences/Schools 4,053 3,128 3,423 4,350 4,100 4361 Insurance 31,118 32,493 32,312 33,400 34,000 4389 Utilities 64,458 81,211 97,760 84,500 110,000 Water/electric LJW park 4401 Building Repair & Maintenance 4,218 3,586 2,660 4,000 5,000 4404 Equipment Repair & Maintenance 12,512 11,564 14,369 18,000 18,700 4409 Contractual Services 48,570 32,949 27,465 59,700 55,700 4415 Equipment Rental 22,519 25,574 32,022 29,500 24,000 4460 Equipment Replacement Fund transfer 48,850 51,300 53,500 57,000 59,000 TOTAL OTHER SERVICES & CHARGES 238,562 246,108 269,552 294,250 313,500 TOTAL PARK MAINTENANCE 1,002,157 1,018,080 1,130,648 1,147,600 1,277,550 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 2020 Dept:Mayor & Council Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4103 Part-time Pay 38,500 38,500 38,500 38,500 38,500 4104 PERA 1,308 1,285 1,200 1,300 1,250 4105 FICA 905 924 899 1,000 950 4107 Medicare 576 584 558 600 600 4109 Workers Comp 74 47 53 100 100 TOTAL PERSONAL SERVICES 41,363 41,340 41,210 41,500 41,400 SUPPLIES 4201 Office Supplies 632 619 624 700 700 TOTAL SUPPLIES 632 619 624 700 700 OTHER SERVICES & CHARGES 4319 Other Professional Services 9,683 5,100 17,355 10,500 10,500 4322 Postage 31 34 26 50 50 4331 Conferences/Schools 1,653 1,327 1,549 2,600 2,400 4359 Publishing 3,355 3,087 2,433 3,700 3,700 4361 Insurance 37,135 38,215 39,836 40,000 41,000 4433 Dues/Subscriptions 18,701 18,870 18,958 19,550 20,050 4440 Miscellaneous 27,500 22,857 27,232 30,450 30,750 TOTAL OTHER SERVICES & CHARGES 98,058 89,490 107,389 106,850 108,450 TOTAL MAYOR & COUNCIL 140,053 131,449 149,223 149,050 150,550 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 2020 Division: Completed by: Date: Performance Measure 2018 Actual 2019 Estimated 2020 Projected Licenses issued 526 350 250 Volume of paper records eliminated 132 100 90 Division Performance Measures & Goals for 2020 Follow state-mandated records policies. Assist departments in setting records up electronically and destroying records per state retention schedule. Evaluating online forms solutions/service center to condense workflow process and enhance customer experience. Goal Objective/TaskDivision Goal Enhance public record keeping through digitization. Enhance customer service and streamline administrative process for municipal government. Administration Tina Allard, City Clerk May 22, 2019 Dept:Administrative Services Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4101 Regular Pay 390,423 393,084 331,404 354,700 374,700 Step increases 4102 Overtime Pay 6 69 27 - - 4103 Part-time Pay 42,385 44,548 50,880 56,100 58,650 4104 PERA 32,958 32,828 28,673 30,800 32,500 4105 FICA 26,166 26,546 22,769 25,500 26,850 4107 Medicare 6,463 6,475 5,629 6,000 6,300 4108 Insurance 28,158 27,227 20,942 22,000 22,700 4109 Workers Comp 1,892 1,986 1,941 2,000 2,100 TOTAL PERSONAL SERVICES 528,451 532,763 462,265 497,100 523,800 SUPPLIES 4201 Office Supplies 3,542 3,699 3,370 5,300 7,900 Computer replacements TOTAL SUPPLIES 3,542 3,699 3,370 5,300 7,900 OTHER SERVICES & CHARGES 4319 Other Professional Services 10,868 8,628 - - - 4321 Telephone 1,814 2,481 1,299 900 900 4322 Postage 828 771 654 800 800 4331 Conferences/Schools 5,103 2,701 3,378 5,250 5,550 4334 Car Allowance 4,800 4,800 4,800 4,800 4,800 4359 Publishing 13,044 - - - - 4361 Insurance 56 58 58 100 100 4404 Equipment Repair & Maint 17,804 13,773 13,025 15,350 14,450 4433 Dues/Subscriptions 2,736 2,646 1,587 2,250 2,150 TOTAL OTHER SERVICES & CHARGES 57,053 35,858 24,801 29,450 28,750 TOTAL ADMINISTRATION 589,046 572,320 490,436 531,850 560,450 2020 BUDGET DETAIL SHEET 2020Explanation/Detail of Supplies or Services 2019 Division: Completed by: Date: Performance Measure 2018 Actual 2019 Estimated 2020 Projected Number of persons voting in elections Primary: 2,741 General: 10,969 Primary: 2,900 General: 12,200 People who registered to vote on election day Primary: 85 General: 637 Non-election year Primary: 80 General: 700 Percentage of registered voters voting in elections Primary: 18% General: 73% Primary: 15% General: 80% Division Performance Measures & Goals for 2020 Goal Objective/TaskDivision Goal Prepare for first presidential primary election scheduled in March. Prepare for 2020 primary, and general local, state, and national elections. Elections Tina Allard, City Clerk May 23, 2019 Dept:Elections Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4103 Part-time Pay - Judges for 8 wards 32,252 - 24,238 - 38,000 4109 Workers Comp 76 - 48 - - TOTAL PERSONAL SERVICES 32,328 - 24,286 - 38,000 SUPPLIES 4219 Operating Supplies 1,040 - 4,970 - 14,350 TOTAL SUPPLIES 1,040 - 4,970 - 14,350 OTHER SERVICES & CHARGES 4322 Postage 171 - 5 - 200 4331 Conferences/Schools 60 - 132 - 150 4359 Publishing 680 - 1,120 - 1,500 4404 Equipment Repair & Maint.6,300 6,300 6,300 6,800 6,800 4415 Equipment Rental 800 - 800 - 1,200 TOTAL OTHER SERVICES & CHARGES 8,011 6,300 8,357 6,800 9,850 TOTAL ELECTIONS 41,379 6,300 37,613 6,800 62,200 2020 BUDGET DETAIL SHEET 2020Explanation/Detail of Supplies or Services 2019 Division: Completed by: Date: Performance Measure 2018 Actual 2019 Estimated 2020 Projected Number of pages viewed on website 425,768 430,000 435,000 Visits to the website 218,546 222,000 230,000 Total cable production hours 52 55 55 Total number of productions 514 550 550 Facebook "Likes"1,784 2,600 3,600 Twitter Followers 194 320 500 Enhance community awareness and engagement, public education, and transparency through effective media campaigns Better focus on branding for media campaigns. Division Performance Measures & Goals for 2020 Year round survey sampling for larger projects. Community engagement software review. Goal Objective/TaskDivision Goal Communications Tina Allard, City Clerk May 23, 2019 Dept:Communications Acct.2016 2017 2018 No.Actual Actual Actual BUDGET BUDGET Comments: PERSONAL SERVICES 4101 Regular Pay 63,652 65,130 143,906 203,450 207,000 4103 Part-time Pay 9,818 8,964 9,008 19,400 20,000 4104 PERA 5,598 5,553 11,469 17,300 17,650 4105 FICA 4,250 4,332 9,285 13,800 14,050 4107 Medicare 994 1,013 2,171 3,250 3,300 4108 Insurance 10,332 9,830 25,991 30,550 31,900 4109 Workers Comp 311 410 492 1,000 1,000 TOTAL PERSONAL SERVICES 94,955 95,232 202,322 288,750 294,900 SUPPLIES 4201 Office Supplies 271 1,633 8,328 4,500 3,500 TOTAL SUPPLIES 271 1,633 8,328 4,500 3,500 OTHER SERVICES & CHARGES 4319 Other Professional Services - - 38,846 21,800 17,000 4321 Telephone - - 979 1,300 800 4331 Conferences/Schools 84 1,053 2,548 8,650 11,100 4433 Dues/Subscriptions - - 763 1,350 1,650 TOTAL OTHER SERVICES & CHARGES 84 1,053 43,136 33,100 30,550 TOTAL COMMUNICATIONS 95,310 97,918 253,786 326,350 328,950 2020 BUDGET DETAIL SHEET Explanation/Detail of Supplies or Services 2019 2020 Department: Police Police GENERAL Investigative Juv. Detective FUND Assistant Sergeant TOTAL 4101 Regular Pay 45,250 8,000 53,250 4104 PERA 3,400 1,400 4,800 4105 FICA 2,800 - 2,800 4107 Medicare 650 100 750 4108 Insurance 13,500 - 13,500 4109 Workers Comp 200 300 500 Total Personal Services 65,800 9,800 75,600 Additional Costs: 4217 Uniform Allowance 650 - 650 4219 Computer/phone 2,500 - 2,500 Total Additional Costs 3,150 3,150 Total New Position Requests 68,950 9,800 78,750 Start Date:2/1/2020 3/1/2020 NOTE: THESE POSITIONS ARE REFLECTED IN THE GENERAL FUND BUDGET 2020 BUDGET REQUESTED POSITIONS 2020 CAPITAL OUTLAY Requested General Capital Department Department Item Amount Fund Reserve Total Elections Election Equip. - City contrib.15,600 15,600 15,600 Equipment Services Vehicle Diagnostic Scanner 13,500 13,500 13,500 General Fund Departments 29,100$ 13,500$ 15,600$ 29,100$ Funding Source